H-1B1 Singapore Visa Administrative Assistant Jobs
Administrative Assistant jobs with H-1B1 Singapore visa sponsorship are a direct path for Singaporean professionals into U.S. office environments. No lottery, no USCIS petition filing, and the 5,400-visa annual cap rarely fills. You apply at the U.S. Embassy in Singapore once your employer certifies the Labor Condition Application.
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Get Access To All JobsRequisition ID
94058
Department
Tech Data AI Ventures
Job Function
Tech Data AI Ventures
Location
New York, New York, United States
Role Location Designation
Hybrid - 3 days per week
Location Designation: Hybrid - 3 days per week
As part of Technology, you'll have the opportunity to contribute to groundbreaking initiatives that shape New York Life's digital landscape. Leverage cutting-edge technologies like Generative AI to increase productivity, streamline processes, and create seamless experiences for clients, agents, and employees. Your expertise fuels innovation, agility, and growth — driving the company's success.
Role Overview:
We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive administrative and coordination support to one or more Executive Officers and their teams within New York Life's Foundational Business Technology Department. This role helps keep day-to-day operations running smoothly by managing calendars, coordinating meetings and events, preparing materials, handling expenses, maintaining team information, and supporting onboarding and office coordination as needed. The ideal candidate is flexible and agile as priorities change, communicates effectively with stakeholders at all levels, works collaboratively with other administrative assistants, and handles confidential information with discretion.
What You’ll Do:
As a member of the Technology administrative support team, you will help leaders and teams stay organized, prepared, and connected. In addition:
- Manage complex calendars for one or more leaders, including scheduling meetings, balancing priorities, coordinating across stakeholders and time zones, and resolving last-minute conflicts.
- Provide day-to-day administrative support for the team, including coordinating meetings, preparing agendas, materials, and presentations, tracking action items, ordering supplies, and maintaining organizational charts, distribution lists, and team information.
- Coordinate travel arrangements and reconcile travel and expense reports, including processing other departmental expenses as needed.
- Plan and support internal and external meetings, events, conferences, and team forums, including room setup, video conferencing, catering, and coordination with Office Services, IT, and other support teams.
- Assist with onboarding activities for new employees, provide backup support to other administrative assistants, manage secure and sensitive information, and support special projects or other administrative duties as assigned.
What You’ll Bring:
You will bring a customer-service mindset, strong organizational discipline, and the ability to anticipate needs before they arise. You are comfortable managing competing priorities in a fast-paced environment, working independently with minimal supervision, and collaborating closely with other administrative professionals. You communicate clearly and professionally, demonstrate sound judgment, maintain confidentiality, and use Microsoft Office tools to create polished communications, presentations, spreadsheets, and meeting materials.
Required Skills:
- 8+ years of experience in an administrative support role, including experience supporting senior leaders or executive teams.
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, with strong calendar management skills.
- Excellent verbal and written communication skills, with the ability to interact professionally with all levels of the organization and external partners.
- Strong organizational, time management, and problem-solving skills, with exceptional attention to detail and the ability to prioritize multiple tasks with urgency.
- Proven ability to manage confidential and sensitive information with discretion, professionalism, and sound judgment.
- Ability to work independently, collaborate with other administrative professionals, and adapt to changing priorities in a dynamic environment.
Preferred Skills:
- Experience supporting Technology teams or leaders in a large corporate environment.
- Experience coordinating meetings, events, travel, onboarding, or office and floor operations.
- Bachelor's degree preferred.
- Familiarity with productivity, collaboration, task management, or Generative AI tools used to streamline administrative work.
Pay Transparency
Salary Range: $60,500-$86,000
Overtime eligible: Nonexempt
Discretionary bonus eligible: Yes
Sales bonus eligible: No
Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.
Company Overview
At New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact.
Our diverse business portfolio creates opportunities to make a difference across industries and communities—inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you’ll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress.
As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter. Your ideas drive what’s next, and your growth powers it.
Our Benefits
We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work.
Our Commitment to Inclusion
At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities.
Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners.
Job Requisition ID: 94058
Requisition ID
94058
Department
Tech Data AI Ventures
Job Function
Tech Data AI Ventures
Location
New York, New York, United States
Role Location Designation
Hybrid - 3 days per week
Location Designation: Hybrid - 3 days per week
As part of Technology, you'll have the opportunity to contribute to groundbreaking initiatives that shape New York Life's digital landscape. Leverage cutting-edge technologies like Generative AI to increase productivity, streamline processes, and create seamless experiences for clients, agents, and employees. Your expertise fuels innovation, agility, and growth — driving the company's success.
Role Overview:
We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive administrative and coordination support to one or more Executive Officers and their teams within New York Life's Foundational Business Technology Department. This role helps keep day-to-day operations running smoothly by managing calendars, coordinating meetings and events, preparing materials, handling expenses, maintaining team information, and supporting onboarding and office coordination as needed. The ideal candidate is flexible and agile as priorities change, communicates effectively with stakeholders at all levels, works collaboratively with other administrative assistants, and handles confidential information with discretion.
What You’ll Do:
As a member of the Technology administrative support team, you will help leaders and teams stay organized, prepared, and connected. In addition:
- Manage complex calendars for one or more leaders, including scheduling meetings, balancing priorities, coordinating across stakeholders and time zones, and resolving last-minute conflicts.
- Provide day-to-day administrative support for the team, including coordinating meetings, preparing agendas, materials, and presentations, tracking action items, ordering supplies, and maintaining organizational charts, distribution lists, and team information.
- Coordinate travel arrangements and reconcile travel and expense reports, including processing other departmental expenses as needed.
- Plan and support internal and external meetings, events, conferences, and team forums, including room setup, video conferencing, catering, and coordination with Office Services, IT, and other support teams.
- Assist with onboarding activities for new employees, provide backup support to other administrative assistants, manage secure and sensitive information, and support special projects or other administrative duties as assigned.
What You’ll Bring:
You will bring a customer-service mindset, strong organizational discipline, and the ability to anticipate needs before they arise. You are comfortable managing competing priorities in a fast-paced environment, working independently with minimal supervision, and collaborating closely with other administrative professionals. You communicate clearly and professionally, demonstrate sound judgment, maintain confidentiality, and use Microsoft Office tools to create polished communications, presentations, spreadsheets, and meeting materials.
Required Skills:
- 8+ years of experience in an administrative support role, including experience supporting senior leaders or executive teams.
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, with strong calendar management skills.
- Excellent verbal and written communication skills, with the ability to interact professionally with all levels of the organization and external partners.
- Strong organizational, time management, and problem-solving skills, with exceptional attention to detail and the ability to prioritize multiple tasks with urgency.
- Proven ability to manage confidential and sensitive information with discretion, professionalism, and sound judgment.
- Ability to work independently, collaborate with other administrative professionals, and adapt to changing priorities in a dynamic environment.
Preferred Skills:
- Experience supporting Technology teams or leaders in a large corporate environment.
- Experience coordinating meetings, events, travel, onboarding, or office and floor operations.
- Bachelor's degree preferred.
- Familiarity with productivity, collaboration, task management, or Generative AI tools used to streamline administrative work.
Pay Transparency
Salary Range: $60,500-$86,000
Overtime eligible: Nonexempt
Discretionary bonus eligible: Yes
Sales bonus eligible: No
Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.
Company Overview
At New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact.
Our diverse business portfolio creates opportunities to make a difference across industries and communities—inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you’ll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress.
As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter. Your ideas drive what’s next, and your growth powers it.
Our Benefits
We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work.
Our Commitment to Inclusion
At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities.
Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners.
Job Requisition ID: 94058
See all 35+ H-1B1 Singapore Visa Administrative Assistant Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B1 Singapore Visa Administrative Assistant Jobs.
Get Access To All JobsTips for Finding Visa Sponsorship as an Administrative Assistant
Verify your degree field matches the role
H-1B1 visa requires a specialty occupation, so confirm that your degree in business administration, management, or a related field directly supports the Administrative Assistant duties your employer will list on the Labor Condition Application.
Check prevailing wages before negotiating salary
Use the OFLC Wage Search to look up the prevailing wage for Administrative Assistant roles in your target city. Your offer must meet or exceed the DOL wage level, and underpaying disqualifies the LCA before it's ever filed.
Target employers already filing LCAs for office roles
Search Migrate Mate to find employers with active H-1B1 Singapore LCA filing history for administrative and clerical positions. Companies already familiar with the process move faster and are less likely to stall on paperwork.
Ask HR whether the company uses E-Verify
E-Verify enrollment isn't required for H-1B1 visa, but employers who already use it for I-9 compliance are more comfortable with the sponsorship documentation process, which reduces delays on your start date.
Get your LCA certified before scheduling your interview
DOL must certify the Labor Condition Application before you can apply at the consulate. Confirm your employer has submitted and received LCA certification, then book your U.S. Embassy appointment to avoid rescheduling.
Prepare your O*NET occupation profile for the interview
Consular officers assess whether Administrative Assistant roles meet specialty occupation criteria. Print the O*NET profile for your specific job code and bring documentation showing your role requires at least a bachelor's degree in a relevant field.
Frequently Asked Questions
Does an Administrative Assistant role qualify as a specialty occupation for the H-1B1 Singapore visa?
It depends on how the employer defines the position. A general administrative assistant role may not qualify, but a role requiring a bachelor's degree in business administration, management information systems, or a closely related field can meet the specialty occupation standard. Your employer must document the degree requirement in the Labor Condition Application and be prepared to explain it at the consulate.
How does the H-1B1 Singapore visa differ from the H-1B for Administrative Assistant jobs?
The H-1B1 Singapore visa has no lottery, processes at the U.S. Embassy in Singapore rather than through USCIS, and the 5,400 annual cap has never been fully used. The H-1B visa requires a USCIS petition and is subject to an oversubscribed lottery. For Singaporean nationals in administrative roles, H-1B1 is faster and more predictable than waiting on H-1B selection.
How do I find employers willing to sponsor H-1B1 Singapore visas for Administrative Assistant positions?
Use Migrate Mate to search for employers with verified H-1B1 Singapore LCA filing history in administrative and office support roles. Many companies will sponsor but don't advertise it, so filtering by actual filing data gives you a more accurate picture than relying on job posting language alone.
Can my employer file the H-1B1 paperwork after I've already started working remotely from Singapore?
Yes. The Labor Condition Application can be filed while you're still based in Singapore. Once DOL certifies the LCA, you schedule your consulate interview in Singapore and receive the visa stamp before traveling to the U.S. to begin employment. You don't need to be in the U.S. during the employer's LCA preparation.
What happens if my H-1B1 Singapore visa expires while I'm still employed in the same Administrative Assistant role?
You'll need to renew at the U.S. Embassy in Singapore or at a consulate abroad during a trip outside the U.S. Unlike H-1B, there's no USCIS extension petition filed from within the country. Your employer prepares a new LCA for each renewal period, and you'll need to attend another consular interview to receive the updated visa stamp.