H-1B1 Singapore Visa Administrative Assistant Jobs
Administrative Assistant jobs with H-1B1 Singapore visa sponsorship are a direct path for Singaporean professionals into U.S. office environments. No lottery, no USCIS petition filing, and the 5,400-visa annual cap rarely fills. You apply at the U.S. Embassy in Singapore once your employer certifies the Labor Condition Application.
See All Administrative Assistant JobsOverview
Showing 5 of 6+ Administrative Assistant jobs
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
See all Administrative Assistant jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Administrative Assistant roles.
Get Access To All JobsAt Gunderson Dettmer, you’ll find people passionate about making an impact while working alongside pioneering founders and innovators. In addition to offering competitive salaries, we also offer an excellent benefits package, which includes comprehensive medical, dental and vision coverage; 401(k) Profit Sharing Plan; Flexible Spending Account, Paid Time Off and fertility and family building support.
Job Description
Gunderson Dettmer has an opening for a Legal Administrative Assistant in our Silicon Valley office. The Legal Administrative Assistant will provide a wide range of hands-on and virtual administrative support to attorneys and paralegals working in our Silicon Valley office.
Job Responsibilities
- Perform a broad range of administrative, document production, organizational, research and client support/contact duties.
- Maintain attorneys' calendars, plan and schedule meetings, manage expense reimbursement and coordinate travel.
- Create, format and edit complex legal documents.
- Coordinate the preparation of responses to Auditor requests.
- Work with attorneys and Conflicts Department to manage new client intake.
- Enter and track attorney time in time management database.
- Organize and maintain paper and electronic filing in accordance with firm procedures and standards.
- Provide backup support to other attorneys and timekeepers as needed. Volunteer for overflow work assignments when time permits and actively promote teamwork. Participate in departmental projects designed to streamline workflow and/or resolve issues.
- Assume additional responsibilities as requested.
Job Requirements
- Minimum of one year of corporate legal secretary or legal administrative assistant experience.
- Advanced proficiency in Microsoft Word, Outlook and document conversion applications, such as Kofax Power PDF or PDF Creator Plus.
- Proven success in managing multiple calendars in multiple time zones.
- Experience working with HP/Autonomy iManage or other document management system as well as other legal software applications like Intapp, Aderant and Chrome River.
- Excellent interpersonal, written (grammar, spelling, format) and verbal communication skills.
- Demonstrated problem solving skills.
- Ability to work collaboratively with all levels of the organization and demonstrate a team-oriented work style.
- Excellent organizational skills and attention to detail.
- Ability to effectively handle shifting priorities and adapt to changing demands in a fast-paced, dynamic environment.
- Strong analytical and reasoning abilities.
- Adherence to maintaining confidential and sensitive information and display sound judgment.
- Providing meeting and event support that may entail the ability to work overtime.
Educational Requirements
BS/BA degree or equivalent work experience.
Status
Full Time, Non-Exempt.
Schedule
Monday through Friday, 8:30 a.m. to 5:00 p.m. This role will require an in office work presence.
The expected starting salary for this position is $70,000 - $80,000 annually, dependent upon qualifications and experience.
Gunderson Dettmer is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
At Gunderson Dettmer, you’ll find people passionate about making an impact while working alongside pioneering founders and innovators. In addition to offering competitive salaries, we also offer an excellent benefits package, which includes comprehensive medical, dental and vision coverage; 401(k) Profit Sharing Plan; Flexible Spending Account, Paid Time Off and fertility and family building support.
Job Description
Gunderson Dettmer has an opening for a Legal Administrative Assistant in our Silicon Valley office. The Legal Administrative Assistant will provide a wide range of hands-on and virtual administrative support to attorneys and paralegals working in our Silicon Valley office.
Job Responsibilities
- Perform a broad range of administrative, document production, organizational, research and client support/contact duties.
- Maintain attorneys' calendars, plan and schedule meetings, manage expense reimbursement and coordinate travel.
- Create, format and edit complex legal documents.
- Coordinate the preparation of responses to Auditor requests.
- Work with attorneys and Conflicts Department to manage new client intake.
- Enter and track attorney time in time management database.
- Organize and maintain paper and electronic filing in accordance with firm procedures and standards.
- Provide backup support to other attorneys and timekeepers as needed. Volunteer for overflow work assignments when time permits and actively promote teamwork. Participate in departmental projects designed to streamline workflow and/or resolve issues.
- Assume additional responsibilities as requested.
Job Requirements
- Minimum of one year of corporate legal secretary or legal administrative assistant experience.
- Advanced proficiency in Microsoft Word, Outlook and document conversion applications, such as Kofax Power PDF or PDF Creator Plus.
- Proven success in managing multiple calendars in multiple time zones.
- Experience working with HP/Autonomy iManage or other document management system as well as other legal software applications like Intapp, Aderant and Chrome River.
- Excellent interpersonal, written (grammar, spelling, format) and verbal communication skills.
- Demonstrated problem solving skills.
- Ability to work collaboratively with all levels of the organization and demonstrate a team-oriented work style.
- Excellent organizational skills and attention to detail.
- Ability to effectively handle shifting priorities and adapt to changing demands in a fast-paced, dynamic environment.
- Strong analytical and reasoning abilities.
- Adherence to maintaining confidential and sensitive information and display sound judgment.
- Providing meeting and event support that may entail the ability to work overtime.
Educational Requirements
BS/BA degree or equivalent work experience.
Status
Full Time, Non-Exempt.
Schedule
Monday through Friday, 8:30 a.m. to 5:00 p.m. This role will require an in office work presence.
The expected starting salary for this position is $70,000 - $80,000 annually, dependent upon qualifications and experience.
Gunderson Dettmer is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
See all Administrative Assistant jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Administrative Assistant roles.
Get Access To All JobsTips for Finding Visa Sponsorship as an Administrative Assistant
Verify your degree field matches the role
H-1B1 visa requires a specialty occupation, so confirm that your degree in business administration, management, or a related field directly supports the Administrative Assistant duties your employer will list on the Labor Condition Application.
Check prevailing wages before negotiating salary
Use the OFLC Wage Search to look up the prevailing wage for Administrative Assistant roles in your target city. Your offer must meet or exceed the DOL wage level, and underpaying disqualifies the LCA before it's ever filed.
Target employers already filing LCAs for office roles
Search Migrate Mate to find employers with active H-1B1 Singapore LCA filing history for administrative and clerical positions. Companies already familiar with the process move faster and are less likely to stall on paperwork.
Ask HR whether the company uses E-Verify
E-Verify enrollment isn't required for H-1B1, but employers who already use it for I-9 compliance are more comfortable with the sponsorship documentation process, which reduces delays on your start date.
Get your LCA certified before scheduling your interview
DOL must certify the Labor Condition Application before you can apply at the consulate. Confirm your employer has submitted and received LCA certification, then book your U.S. Embassy appointment to avoid rescheduling.
Prepare your O*NET occupation profile for the interview
Consular officers assess whether Administrative Assistant roles meet specialty occupation criteria. Print the O*NET profile for your specific job code and bring documentation showing your role requires at least a bachelor's degree in a relevant field.
Frequently Asked Questions
Does an Administrative Assistant role qualify as a specialty occupation for the H-1B1 Singapore visa?
It depends on how the employer defines the position. A general administrative assistant role may not qualify, but a role requiring a bachelor's degree in business administration, management information systems, or a closely related field can meet the specialty occupation standard. Your employer must document the degree requirement in the Labor Condition Application and be prepared to explain it at the consulate.
How does the H-1B1 Singapore visa differ from the H-1B for Administrative Assistant jobs?
The H-1B visa1 Singapore visa has no lottery, processes at the U.S. Embassy in Singapore rather than through USCIS, and the 5,400 annual cap has never been fully used. The H-1B requires a USCIS petition and is subject to an oversubscribed lottery. For Singaporean nationals in administrative roles, H-1B1 is faster and more predictable than waiting on H-1B selection.
How do I find employers willing to sponsor H-1B1 Singapore visas for Administrative Assistant positions?
Use Migrate Mate to search for employers with verified H-1B1 Singapore LCA filing history in administrative and office support roles. Many companies will sponsor but don't advertise it, so filtering by actual filing data gives you a more accurate picture than relying on job posting language alone.
Can my employer file the H-1B1 paperwork after I've already started working remotely from Singapore?
Yes. The Labor Condition Application can be filed while you're still based in Singapore. Once DOL certifies the LCA, you schedule your consulate interview in Singapore and receive the visa stamp before traveling to the U.S. to begin employment. You don't need to be in the U.S. during the employer's LCA preparation.
What happens if my H-1B1 Singapore visa expires while I'm still employed in the same Administrative Assistant role?
You'll need to renew at the U.S. Embassy in Singapore or at a consulate abroad during a trip outside the U.S. Unlike H-1B, there's no USCIS extension petition filed from within the country. Your employer prepares a new LCA for each renewal period, and you'll need to attend another consular interview to receive the updated visa stamp.
See which Administrative Assistant employers are hiring and sponsoring visas right now.
Search Administrative Assistant Jobs