Hris Specialist Jobs in California

This position is expected to be an onsite, hybrid, or remote role.

Bargaining Unit: Non Represented - Professional

Rate of Pay: $111,218 annually + DOE

Summary

The HRIS Specialist serves as a strategic partner in advancing the organization’s Human Resources Information System, ensuring it effectively supports workforce strategy, compliance, and data-driven decision-making across the employee lifecycle. This role collaborates with HR, Payroll, IT, the HR Digital Specialist, and other key stakeholders to steward HRIS integrity, enable actionable insights, and drive continuous improvement of HRIS capabilities and the digital experience.

Essential Duties and Responsibilities

• Ensure the integrity, accuracy, and reliability of the HRIS through effective data management, configuration oversight, and functional support of core HR programs and processes throughout the employee lifecycle.
• Configure and maintain system settings, business rules, security roles, workflows, and organizational structures in alignment with HR policies, regulatory requirements, and business needs.
• Administer and support multiple HRIS modules, including Core HR, Benefits, Talent Acquisition, and Performance Management.
• Design, implement, and maintain system customizations, reports, dashboards, and analytics to support workforce planning and data-driven decision-making.
• Serve as the main point of contact with the HRIS vendor, including submitting and tracking service requests, coordinating system support, and managing invoicing.
• Develop and maintain HRIS training materials, user guides, and standard operating procedures for managers, HR team members, and employees.
• Lead HRIS-related initiatives such as module implementations, system upgrades, process redesign, and optimization efforts.
• Partner closely with Talent Acquisition, Benefits, Compensation, and Learning to enhance system workflows and improve the overall employee experience across HR functions.
• Document HRIS configurations and processes, support system integrations, and assist with change management, training, and audit activities related to HR technology enhancements.
• Partner closely with the HR Digital Specialist to design, implement, and improve digital HR workflows, self-service tools, automation, and user experience enhancements.
• Perform regular audits to ensure data integrity, security, and compliance with healthcare regulations, labor laws, and organizational standards.
• Serve as a subject matter expert for HRIS functionality; provide guidance and troubleshooting support to HR team members, managers, and employees.
• Partner with Payroll to maintain accurate employee data, resolve discrepancies, and support compliant payroll processing through effective HRIS management.
• Develop, maintain, and deliver standard and ad hoc HR reports, dashboards, and metrics to support workforce planning and decision-making.
• Stay current on HRIS updates, releases, and new capabilities, proactively evaluating and recommending additional functionality to enhance HR programs and processes.
• Conduct system testing for HRIS updates, enhancements, and new implementations, including test case development, validation, and issue resolution to ensure system accuracy and functionality.
• Demonstrate System Values in performance and behavior.
• Comply with System policies and procedures.
• Perform other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervisory Responsibilities

No supervisory responsibilities.

Minimum Education/Experience

Bachelor's Degree HR, Business Administration, Information Systems, Computer Science, MIS or related field or 5 or more years relevant experience.

Required Licenses/Certifications

None.

Other Experience/Qualifications

Required:
- Strong understanding of core HR processes across the employee lifecycle, including recruiting, onboarding, benefits, timekeeping, and performance management.
- Experience supporting or participating in HRIS implementations, upgrades, and system enhancements.
- Demonstrated experience maintaining data integrity, system configurations, security roles, and workflows.
- Demonstrated experience working with HR metrics and workforce data to support reporting, audits, and business needs.

Preferred:
- Experience supporting UKG in a healthcare or highly regulated environment.
- Experience leveraging HRIS data for people analytics, trends analysis, and workforce planning.
- Project management experience.
- Knowledge of payroll processing, audits, and year-end activities.
- HR certification such as PHR, SHRM-CP, or equivalent HR-related certification.
- Relevant education or an equivalent combination of education and experience, including HRIS, systems, or IT experience, will be considered.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.