Human Resources Assistant Jobs in Washington, DC

SUMMARY

The Human Resources Generalist will partner directly with the Senior Human Resources Manager to manage daily human resources operations, lead and assist with recruitment initiatives, and fully execute the bi-weekly payroll cycle. This position plays an integral role in maintaining compliance, driving process improvements, and serving as a trusted primary resource for employee relations and operational workflows across the organization.

BENEFITS:

• Medical, dental, and vision insurance for the employee at no cost to the employee
• Additional medical plan options available at a small monthly cost
• Employee responsible for monthly premiums for additional dependents
• Health Savings Account (HSA) available depending on medical plan selection. Company contributes monthly ($150/ employee or $300/employee+)
• LTD, STD, and life insurance for the employee at no cost to the employee
• Minimum of 160 hours (20 days) of PTO
• Most federal holidays are observed; the employee’s birthday is observed as a holiday
• Guaranteed salary raises every year depending on CPI
• Up to 4% bonus every year depending on previous year’s performance

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Manage, audit, and execute the full bi-weekly payroll cycle using Paycom, ensuring total accuracy, regulatory compliance, and proper labor allocations.

Oversee and maintain employee records within Paycom and SharePoint, ensuring strict adherence to company policies, internal controls, and data retention regulations.

Lead the full-cycle talent acquisition process, including collaborating with hiring managers, drafting job descriptions, screening resumes, coordinating interviews, and managing candidate tracking.

Manage comprehensive onboarding and offboarding workflows, including leading orientation sessions, overseeing background checks, verifying I-9 documentation, preparing separation agreements, and coordinating final payouts.

Provide employee support for company benefits—including medical, dental, vision, life, disability, FSA/HSA, pre-tax transit, and 401(k)—while leading open enrollment system configuration and billing reconciliations

Serve as a primary point of contact for employee inquiries, actively resolving issues related to company policies, leave administration (FMLA/STD), payroll variances, and system navigation.

Partner with the Senior HR Manager to handle employee relations matters, support performance management workflows, and draft standardized operating procedures (SOPs).

Maintain absolute confidentiality and apply a high level of discretion, professionalism, and sound judgment when handling sensitive personnel information.

Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

This position has no direct supervisory responsibilities but will provide operational leadership, guidance, and training to staff on HR processes and system usage.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

Bachelor's degree (B.A.) from a four-year college or university; or two to three years of progressive, hands-on experience in HR operations, benefits administration, and payroll processing; or equivalent combination of education and experience.

A minimum of two years of human resource management experience preferred.

SHRM-CP or PHR is highly desired.

Strong problem-solving abilities, exceptional attention to detail, and a proven track record of working independently with minimal day-to-day oversight.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.

Spanish preferred.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as proportions, percentages, prorated pay rates, tax withholdings, retirement matches, and benefit premium deductions. Ability to apply concepts of basic algebra and analyze numerical trends in workforce data.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

COMPUTER SKILLS

To perform this job successfully, an individual should have knowledge of: Internet Software; Payroll Systems (Paycom preferred); Spreadsheet Software (Excel); Word Processing Software (Word); Electronic Mail Software (Outlook).

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach hands and arms and talk or hear. The employee is occasionally required to stand and walk.

The employee must occasionally lift and/or move up to 10 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.