Information Assistant Jobs
Information Assistant jobs are open across libraries, healthcare systems, government agencies, and corporate sectors, from entry-level to senior positions, with specializations in research support, records management, and reference services. Find a role that fits below and apply directly.
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Success starts at Community College of Philadelphia. Innovators and difference makers work at Community College of Philadelphia. Diversity thrives at Community College of Philadelphia. We are a college that is committed to promoting a work environment that attracts and retains talented and diverse faculty and staff. We challenge each other and ourselves to achieve at the highest level while contributing to the mission of the College and the betterment of Philadelphia. We value and support an intellectually dynamic community to prepare our students for global citizenship. Join us and become a part of a community that has long been and will continue to be generators of generational chance in this city and beyond.
Community College of Philadelphia is an open-admission, associate-degree-granting institution which provides access to higher education for all who may benefit. Its programs of study in the liberal arts and sciences, career technologies, and basic academic skills provide a coherent foundation for college transfer, employment and lifelong learning. The College serves Philadelphia by preparing its students to be informed and concerned citizens, active participants in the cultural life of the city, and enabled to meet the changing needs of business, industry and the professions. To help address broad economic, cultural and political concerns in the city and beyond, the College draws together students from a wide range of ages and backgrounds and seeks to provide the programs and support they need to achieve their goals.
Position Summary
Provide administrative support activities for the Associate Vice President for Information Technology Services in the preparation and processing of a variety of reports, records, forms, scheduling of meetings, and other documents or activities related to the overall administrative support functions for the Office of Associate Vice President for Information Technology Services, maintaining high degree of con?dentiality in all functions.
Essential Responsibilities
- Provide comprehensive administrative support to the Associate Vice President/CIO and Information Technology Services (ITS) leadership, including managing calendars, scheduling meetings, coordinating appointments, and preparing correspondence, reports, forms, and other departmental documents.
- Coordinate and support departmental meetings, training sessions, conferences, and planning activities, including scheduling, logistics, preparation of materials, recording notes, and maintaining related records.
- Manage departmental administrative operations, including monitoring staff attendance and leave records, maintaining departmental calendars, communicating staffing updates, and coordinating conference room scheduling.
- Perform departmental business and financial support activities, including processing invoices, payment requests, travel reimbursements, hotel accommodations, budget-related documentation, and maintaining related records and reports.
- Coordinate departmental travel arrangements and registrations for conferences, workshops, training programs, and other professional development activities.
- Support personnel administration by processing and maintaining employee-related documentation, including new-hire paperwork, position changes, salary actions, attendance records, and other approved personnel transactions.
- Coordinate departmental office operations and facilities support, including ordering supplies, maintaining inventory, submitting maintenance and service requests, receiving deliveries, and serving as a liaison with vendors and service providers.
- Collect, compile, maintain, and prepare departmental data, reports, records, and documentation to support operational, planning, compliance, and reporting requirements.
- Receive, screen, and respond to departmental communications, including telephone calls, voicemail messages, mail, email inquiries, and requests for information, directing matters to appropriate staff as necessary.
- Prepare presentations, training materials, spreadsheets, reports, and other documents utilizing Microsoft Office and related technologies.
- Maintain electronic and physical filing systems and ensure the secure handling, storage, retention, and retrieval of departmental records and documents.
- Assist with administrative processes related to work-study students and other temporary staff assignments as directed.
- Maintain strict confidentiality and security of personnel records, departmental information, and other sensitive or confidential materials.
- Deliver professional, responsive, and customer-focused service to students, employees, vendors, and external constituents.
Required Qualifications
- High School diploma, or equivalent (e.g. GED) is required.
- Six (6) years of work experience in a progressively responsible administrative support position is required.
- Demonstrated pro?ciency with Microsoft Word, Excel and PowerPoint is required. Experience with Office Online, MS Teams and Forms is desired.
- Strong attention to detail and data entry accuracy is required. Demonstrated ability to perform multiple tasks with changing priorities is required.
If you are required to submit references in your application, please provide your current supervisor and two previous supervisor's contact information.
Please note - CCP will not contact your references until a contingent offer has been made. You will have the opportunity to alert your references and current employer prior to the reference check process beginning.
Success starts at Community College of Philadelphia. Innovators and difference makers work at Community College of Philadelphia. Diversity thrives at Community College of Philadelphia. We are a college that is committed to promoting a work environment that attracts and retains talented and diverse faculty and staff. We challenge each other and ourselves to achieve at the highest level while contributing to the mission of the College and the betterment of Philadelphia. We value and support an intellectually dynamic community to prepare our students for global citizenship. Join us and become a part of a community that has long been and will continue to be generators of generational chance in this city and beyond.
Community College of Philadelphia is an open-admission, associate-degree-granting institution which provides access to higher education for all who may benefit. Its programs of study in the liberal arts and sciences, career technologies, and basic academic skills provide a coherent foundation for college transfer, employment and lifelong learning. The College serves Philadelphia by preparing its students to be informed and concerned citizens, active participants in the cultural life of the city, and enabled to meet the changing needs of business, industry and the professions. To help address broad economic, cultural and political concerns in the city and beyond, the College draws together students from a wide range of ages and backgrounds and seeks to provide the programs and support they need to achieve their goals.
Position Summary
Provide administrative support activities for the Associate Vice President for Information Technology Services in the preparation and processing of a variety of reports, records, forms, scheduling of meetings, and other documents or activities related to the overall administrative support functions for the Office of Associate Vice President for Information Technology Services, maintaining high degree of con?dentiality in all functions.
Essential Responsibilities
- Provide comprehensive administrative support to the Associate Vice President/CIO and Information Technology Services (ITS) leadership, including managing calendars, scheduling meetings, coordinating appointments, and preparing correspondence, reports, forms, and other departmental documents.
- Coordinate and support departmental meetings, training sessions, conferences, and planning activities, including scheduling, logistics, preparation of materials, recording notes, and maintaining related records.
- Manage departmental administrative operations, including monitoring staff attendance and leave records, maintaining departmental calendars, communicating staffing updates, and coordinating conference room scheduling.
- Perform departmental business and financial support activities, including processing invoices, payment requests, travel reimbursements, hotel accommodations, budget-related documentation, and maintaining related records and reports.
- Coordinate departmental travel arrangements and registrations for conferences, workshops, training programs, and other professional development activities.
- Support personnel administration by processing and maintaining employee-related documentation, including new-hire paperwork, position changes, salary actions, attendance records, and other approved personnel transactions.
- Coordinate departmental office operations and facilities support, including ordering supplies, maintaining inventory, submitting maintenance and service requests, receiving deliveries, and serving as a liaison with vendors and service providers.
- Collect, compile, maintain, and prepare departmental data, reports, records, and documentation to support operational, planning, compliance, and reporting requirements.
- Receive, screen, and respond to departmental communications, including telephone calls, voicemail messages, mail, email inquiries, and requests for information, directing matters to appropriate staff as necessary.
- Prepare presentations, training materials, spreadsheets, reports, and other documents utilizing Microsoft Office and related technologies.
- Maintain electronic and physical filing systems and ensure the secure handling, storage, retention, and retrieval of departmental records and documents.
- Assist with administrative processes related to work-study students and other temporary staff assignments as directed.
- Maintain strict confidentiality and security of personnel records, departmental information, and other sensitive or confidential materials.
- Deliver professional, responsive, and customer-focused service to students, employees, vendors, and external constituents.
Required Qualifications
- High School diploma, or equivalent (e.g. GED) is required.
- Six (6) years of work experience in a progressively responsible administrative support position is required.
- Demonstrated pro?ciency with Microsoft Word, Excel and PowerPoint is required. Experience with Office Online, MS Teams and Forms is desired.
- Strong attention to detail and data entry accuracy is required. Demonstrated ability to perform multiple tasks with changing priorities is required.
If you are required to submit references in your application, please provide your current supervisor and two previous supervisor's contact information.
Please note - CCP will not contact your references until a contingent offer has been made. You will have the opportunity to alert your references and current employer prior to the reference check process beginning.
Information Assistant Jobs by Experience Level
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Find Information Assistant JobsInformation Assistant Job Market
Who's Hiring
Top Industries Hiring
- Education27
- Healthcare & Medical Services4
- Investment & Asset Management2
- Technology & Software1
What Employers Look For
The qualifications that appear most often in information assistant jobs.
- Associate or bachelor's degree in library science, information science, or a related field
- Experience with integrated library systems or document management software
- Strong skills in database searching and electronic resource navigation
- Ability to assist users with reference inquiries and research questions
- Familiarity with cataloging standards such as MARC or metadata schemas
- Clear written and verbal communication skills for public-facing or staff-support settings
Tips for Your Information Assistant Job Search
Tailor your resume to information systems
Highlight specific database platforms, cataloging software, or records management tools you have used. Information assistant job postings often list exact systems as requirements, so matching your resume's language to those tools gets you past initial screening faster.
Apply early to roles that fit
Migrate Mate lists information assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Distinguish your reference and research skills
Generic 'research experience' won't stand out. Name the specific resources you have used, whether print archives, proprietary databases, or institutional repositories, and describe the types of inquiries you have handled and how you resolved them.
Target postings by setting and function
An information assistant in a law firm has very different duties from one in a public library or hospital. Search by sector, not just title, so your cover letter and examples speak directly to the organization's collection type, user base, and service model.
Prepare for scenario-based interview questions
Interviewers for information assistant roles commonly ask you to walk through how you would handle a difficult reference inquiry or a patron conflict. Practice narrating your decision process step by step, citing real examples from past work or coursework.
Follow up with a skills-specific note
After an interview, reference one specific challenge the team mentioned, such as a backlog project or a new system migration, and briefly explain how your cataloging or research skills would address it. Generic thank-you notes rarely move the needle for these roles.
Information Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most information assistants?
The companies hiring the most information assistants right now include Intetics, University of Houston, and University Enterprises, with the largest share of openings in New York, Texas, and California, based on current listings on Migrate Mate as of November 2026. Public library systems, hospital networks, and federal agencies consistently represent a large portion of active postings.
How many information assistant jobs are remote?
About 48% of information assistant openings are fully remote or hybrid as of November 2026, with remote availability concentrated in roles focused on digital cataloging, online reference services, and electronic records management. Positions requiring physical collection handling or in-person patron assistance are almost always on-site.
How do you become an information assistant?
Start by completing an associate or bachelor's degree in library science, information management, or a closely related field. Build hands-on experience through internships, volunteer positions, or work-study roles in a library, archive, or records department. Learn at least one integrated library system or document management platform, and practice conducting reference interviews so you can demonstrate that skill to employers.
Can you get hired as an information assistant with little or no experience?
Yes, many entry-level information assistant roles are designed for candidates with limited professional experience, particularly in public libraries and academic settings. Employers in those environments often prioritize coursework in library or information science, demonstrated comfort with database tools, and strong interpersonal skills over prior paid experience. Volunteer shelving work, student research assistant roles, or any customer-facing position that involved locating and sharing information can substitute effectively.
What does the information assistant interview process look like?
Most information assistant interviews involve a phone or video screening, followed by one or two in-person or virtual rounds with a hiring manager and sometimes a department supervisor. You can expect scenario-based questions about handling reference requests, managing difficult interactions with patrons or staff, and prioritizing tasks during busy periods. Some employers, particularly in academic and government settings, include a short practical exercise such as locating a resource or describing how you would catalog an item.
Where can I find and apply to information assistant jobs?
You can find and apply to information assistant jobs on Migrate Mate, which lists current openings from across the United States. Find roles that match your background and location, then apply directly to each listing that fits.
See All 146+ Information Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
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