J-1 Visa Communications Associate Jobs
Communications Associate roles in the United States are accessible to exchange visitors through the J-1 visa Trainee or Intern program categories, depending on your career stage. Finding a host employer willing to support your J-1 sponsorship through a State Department-designated sponsor organization is the first practical step toward a placement.
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Get Access To All JobsINTRODUCTION
The Birnbaum Women’s Leadership Center (BWLC) at NYU School of Law invites applications for the position of Program Associate to support the operations of and advance the mission of the BWLC. We are looking for an energetic, detail-oriented, and committed individual to join our highly collaborative team.
Birnbaum Women’s Leadership Center at NYU Law
The BWLC builds on NYU Law’s rich history at the forefront of advancing women in the legal profession. A premier leadership development and law school program, the BWLC develops, empowers, and inspires the next generation of leaders in the law through an array of programs. The BWLC is also a hub for thought leadership — incubating and championing ideas that foster equality in the workplace and an inclusive democracy through public events and curated discussions. The BWLC simultaneously serves as a movement strategy engine, working to catalyze meaningful systemic change – including as home to the nationally recognized think tank, The Marcy Syms Equality Initiative (MSEI), which advances sex-based equality under the law.
KEY RESPONSIBILITIES
The Program Associate is an integral part of the BWLC team and contributes to all aspects of the Center’s programming, working directly with BWLC Executive Director Jennifer Weiss-Wolf; MSEI Director Ting Ting Cheng; BWLC Faculty Director and Frederick I. and Grace Stokes Professor Melissa Murray; BWLC Legal Fellow; and key supporters and stakeholders.
Specific duties include:
- Coordinate event preparation for 15-20 community/public events each year, including signature annual symposia
- Oversee all logistics in preparation for and on the day of events
- Draft and design programs and promotional materials; liaise with NYU Law Communications on social media and signage
- Conduct outreach and provide support for attendees, including RSVP and list management
- Engage external partners, including Bar Associations, advocacy organizations, academic institutions, NYU student groups and centers, as well as public venue partners and booksellers, as needed
- Coordinate with speakers to draft collateral; handle travel and reimbursements
- Among the high-profile speakers the BWLC has hosted include public leaders (the Honorable Elena Kagan, the Honorable Rosalie Abella, former U.S. Attorney General Eric Holder); journalists (Jamelle Bouie, Irin Carmon); advocates (Sherrilyn Ifill, Reshma Saujani).
Coordinate and support BWLC leadership initiatives
- Annual Leadership Summit
- All of the above for event preparation plus liaise with key NYU Law partners and Advisory Board members; coordinate all aspects of Summit sponsorships
- Executive Education and Law Firm Programming
- Provide support for BWLC leadership and facilitators
Promote the BWLC’s institutional advancement efforts
- Support the BWLC Advisory Board (coordinate communications and outreach, as well as logistics and materials for two annual meetings, plus other event planning as necessary)
- Fundraising (provide support for BWLC leadership on donor and stakeholder relations)
Provide oversight and support for law school and student initiatives
- NYU Law Student Awards
- Manage nomination announcement and inquiries
- Facilitate application review and selection process
- High School Summer Internship
- Post opportunity, coordinate applications and selection
- Manage assignments/communication/feedback and overall experience
- Visiting Fellow-in-Residence Program
- Post opportunity, coordinate applications
Craft public communications
- Maintain and update BWLC and MSEI website and social media channels (Instagram, LinkedIn)
- Draft, design, and send BWLC and MSEI newsletters, event updates, and fundraising appeals
- Manage mailing list and Mailchimp account
- Edit and design annual summary, brochures, and other public-facing collateral
Provide support for the general operations of the Center
- Assist BWLC Executive Director with budget tracking, reimbursement, expense reports
- Manage BWLC team calendar and weekly meetings
- Liaise across Law School administration – with AV/IT, Facilities, Communications, Student Affairs, and the Dean’s Office
- Serve as creative thought partner about the overall work, mission, reputation of the BWLC and MSEI as these programs continue to grow in visibility and national presence
BENEFITS AND TERMS OF EMPLOYMENT
In compliance with New York City’s Pay Transparency Act, the annual salary range is $50,000-$55,000 for the position. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer.
NYU offers an excellent, comprehensive benefits package including generous paid time off and retirement contributions. Information about benefits can be viewed here.
MINIMUM QUALIFICATIONS
Ideal candidates will possess:
- Bachelors’ degree plus at least one year of managing multiple projects and deadlines
- Exceptional verbal and written communication skills
- Ability to take initiative and demonstrate attention to detail
- Commitment to leadership development, university and legal professional life, and the public interest
- Experience with Microsoft Office Suite, web design, and graphic design; comfort with or willingness to learn: web publishing and Mailchimp
TO APPLY
Please submit a cover letter, resume, writing sample, and three professional/academic references to Interfolio. We will review applications on a rolling basis until the position is filled with a start date of early August 2026. The Program Associate is expected to work in-person at NYU Law.
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply for vacant positions at all levels.
SUSTAINABILITY STATEMENT
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/sustainability
INTRODUCTION
The Birnbaum Women’s Leadership Center (BWLC) at NYU School of Law invites applications for the position of Program Associate to support the operations of and advance the mission of the BWLC. We are looking for an energetic, detail-oriented, and committed individual to join our highly collaborative team.
Birnbaum Women’s Leadership Center at NYU Law
The BWLC builds on NYU Law’s rich history at the forefront of advancing women in the legal profession. A premier leadership development and law school program, the BWLC develops, empowers, and inspires the next generation of leaders in the law through an array of programs. The BWLC is also a hub for thought leadership — incubating and championing ideas that foster equality in the workplace and an inclusive democracy through public events and curated discussions. The BWLC simultaneously serves as a movement strategy engine, working to catalyze meaningful systemic change – including as home to the nationally recognized think tank, The Marcy Syms Equality Initiative (MSEI), which advances sex-based equality under the law.
KEY RESPONSIBILITIES
The Program Associate is an integral part of the BWLC team and contributes to all aspects of the Center’s programming, working directly with BWLC Executive Director Jennifer Weiss-Wolf; MSEI Director Ting Ting Cheng; BWLC Faculty Director and Frederick I. and Grace Stokes Professor Melissa Murray; BWLC Legal Fellow; and key supporters and stakeholders.
Specific duties include:
- Coordinate event preparation for 15-20 community/public events each year, including signature annual symposia
- Oversee all logistics in preparation for and on the day of events
- Draft and design programs and promotional materials; liaise with NYU Law Communications on social media and signage
- Conduct outreach and provide support for attendees, including RSVP and list management
- Engage external partners, including Bar Associations, advocacy organizations, academic institutions, NYU student groups and centers, as well as public venue partners and booksellers, as needed
- Coordinate with speakers to draft collateral; handle travel and reimbursements
- Among the high-profile speakers the BWLC has hosted include public leaders (the Honorable Elena Kagan, the Honorable Rosalie Abella, former U.S. Attorney General Eric Holder); journalists (Jamelle Bouie, Irin Carmon); advocates (Sherrilyn Ifill, Reshma Saujani).
Coordinate and support BWLC leadership initiatives
- Annual Leadership Summit
- All of the above for event preparation plus liaise with key NYU Law partners and Advisory Board members; coordinate all aspects of Summit sponsorships
- Executive Education and Law Firm Programming
- Provide support for BWLC leadership and facilitators
Promote the BWLC’s institutional advancement efforts
- Support the BWLC Advisory Board (coordinate communications and outreach, as well as logistics and materials for two annual meetings, plus other event planning as necessary)
- Fundraising (provide support for BWLC leadership on donor and stakeholder relations)
Provide oversight and support for law school and student initiatives
- NYU Law Student Awards
- Manage nomination announcement and inquiries
- Facilitate application review and selection process
- High School Summer Internship
- Post opportunity, coordinate applications and selection
- Manage assignments/communication/feedback and overall experience
- Visiting Fellow-in-Residence Program
- Post opportunity, coordinate applications
Craft public communications
- Maintain and update BWLC and MSEI website and social media channels (Instagram, LinkedIn)
- Draft, design, and send BWLC and MSEI newsletters, event updates, and fundraising appeals
- Manage mailing list and Mailchimp account
- Edit and design annual summary, brochures, and other public-facing collateral
Provide support for the general operations of the Center
- Assist BWLC Executive Director with budget tracking, reimbursement, expense reports
- Manage BWLC team calendar and weekly meetings
- Liaise across Law School administration – with AV/IT, Facilities, Communications, Student Affairs, and the Dean’s Office
- Serve as creative thought partner about the overall work, mission, reputation of the BWLC and MSEI as these programs continue to grow in visibility and national presence
BENEFITS AND TERMS OF EMPLOYMENT
In compliance with New York City’s Pay Transparency Act, the annual salary range is $50,000-$55,000 for the position. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer.
NYU offers an excellent, comprehensive benefits package including generous paid time off and retirement contributions. Information about benefits can be viewed here.
MINIMUM QUALIFICATIONS
Ideal candidates will possess:
- Bachelors’ degree plus at least one year of managing multiple projects and deadlines
- Exceptional verbal and written communication skills
- Ability to take initiative and demonstrate attention to detail
- Commitment to leadership development, university and legal professional life, and the public interest
- Experience with Microsoft Office Suite, web design, and graphic design; comfort with or willingness to learn: web publishing and Mailchimp
TO APPLY
Please submit a cover letter, resume, writing sample, and three professional/academic references to Interfolio. We will review applications on a rolling basis until the position is filled with a start date of early August 2026. The Program Associate is expected to work in-person at NYU Law.
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply for vacant positions at all levels.
SUSTAINABILITY STATEMENT
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/sustainability
See all 33+ J-1 Visa Communications Associate Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new J-1 Visa Communications Associate Jobs.
Get Access To All JobsTips for Finding J-1 Visa Sponsorship as a Communications Associate
Frame your portfolio around U.S. media standards
Designated sponsors and host employers evaluate your training plan against U.S. communications norms. Organize writing samples, press releases, and campaign work to show fluency with AP Style and digital-first storytelling before your DS-2019 application begins.
Confirm your program category before applying
Current students in a degree program typically qualify under the Intern category, while early-career professionals with a communications degree and at least one year of work experience fall under Trainee. Applying under the wrong category delays your DS-2019 issuance.
Target host employers with existing DS-2019 relationships
Search Migrate Mate to identify U.S. employers that have previously hosted J-1 exchange visitors in communications or media roles, narrowing your outreach to organizations already familiar with the host-employer obligations and training plan requirements.
Build a training plan before you negotiate your offer
Your designated sponsor requires a detailed Training or Internship Placement Plan outlining specific skills you'll develop each month. Draft a communications-specific version covering media relations, content production, and stakeholder engagement before your offer letter is finalized.
Check whether your role triggers the two-year home residency requirement
J-1 exchange visitors funded by their home government or whose field appears on the Exchange Visitor Skills List may face a two-year home residency requirement after their program ends. Confirm your country's skills list status with your designated sponsor before accepting the placement.
Verify your host employer's compliance obligations upfront
Host employers in the J-1 Trainee category must maintain records, evaluate your progress, and cooperate with your designated sponsor's monitoring visits. Ask directly whether the communications team has a point of contact for sponsor compliance before you sign any agreement.
Communications Associate J-1 Visa: Frequently Asked Questions
Which J-1 program category applies to a Communications Associate role?
The category depends on your current status. If you're enrolled in a degree program and the role is part of your coursework or practical training, the Intern category applies. If you've completed your degree and have at least one year of communications work experience, the Trainee category is the correct fit. Your designated sponsor confirms the category and issues the DS-2019 accordingly.
Who actually sponsors the J-1 visa for a Communications Associate position?
The J-1 visa sponsor is a U.S. Department of State-designated organization, such as Cultural Vistas, CIEE, or AIPT, not the hiring employer. The employer acts as your host, providing the communications work and signing the training plan. The designated sponsor issues your DS-2019, monitors program compliance, and remains your official sponsor throughout the placement.
How do I find U.S. employers open to hosting a J-1 Communications Associate?
Many employers are unfamiliar with J-1 hosting requirements, so targeting those with prior exchange visitor experience shortens your search significantly. Migrate Mate lets you filter for U.S. roles and employers that align with J-1 sponsorship categories, so you can focus outreach on organizations already comfortable with the host-employer obligations specific to communications placements.
Can a Communications Associate role trigger the two-year home residency requirement?
It can, depending on your nationality and funding source. If your home country lists communications or media on the Exchange Visitor Skills List, or if your program is government-funded, you may be required to return home for two years before changing to most other U.S. visa statuses. Confirm this with your designated sponsor before accepting any offer, since it affects long-term U.S. career plans.
What does the training plan need to cover for a J-1 Communications Associate placement?
The Training or Internship Placement Plan must detail the specific communications skills you'll develop, the timeline for each phase, the supervision structure, and the tools or platforms involved. For a Communications Associate, this typically covers media relations, content creation, internal communications, and stakeholder outreach. Your designated sponsor reviews the plan before issuing the DS-2019, and vague or generic plans are routinely returned for revision.