J-1 Visa Communications Associate Jobs
Communications Associate roles in the United States are accessible to exchange visitors through the J-1 Trainee or Intern program categories, depending on your career stage. Finding a host employer willing to support your J-1 sponsorship through a State Department-designated sponsor organization is the first practical step toward a placement.
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Get Access To All JobsINTRODUCTION
Ready to join a team that’s all in? At Imprivata, we deliver unified access and security management programs that eliminate friction, empowering healthcare and mission-critical organizations to work smarter, faster, and more securely.
We believe work can be more than a job or task. It is a collective spirit that emboldens creativity, embraces challenge, and fosters excitement. We are constantly raising the bar on what’s possible, owning the outcome of our triumphs and trials, staying nimble amidst change, and cultivating an environment where we win together. Here, your ideas matter, your differences are celebrated, and your work drives real results for your career, your teammates, and our customers.
When you join Imprivata, you embark on a shared journey of ambition and growth. We are committed to building an inclusive workplace where everyone feels valued and supported. If you are looking for a place to match your passion with purpose, and where every day you can make an impact, you will find it here.
ROLE AND RESPONSIBILITIES
We are seeking an intern for our Human Resources team. This will be a hybrid opportunity out of the Waltham, MA office.
The HR Engagement & Communications Intern will play a hands-on role in supporting programs that strengthen employee engagement and ensure clear, effective communication across the organization. This role combines employee programs, internal communications, and employer branding with opportunities to support process improvements and explore new tools that enhance how HR operates.
From planning engagement initiatives and recognition programs to maintaining intranet content and supporting recruitment marketing efforts, this internship offers the opportunity to contribute to meaningful work that helps employees and candidates feel informed, connected, and engaged.
We’re looking for someone who is organized, creative, a strong writer, and curious about how new tools and technologies, including AI, can improve communication and efficiency within HR.
Duties and Responsibilities:
- Support HR Engagement initiatives that strengthen employee connection, communication, and company culture
- Assist with the planning and execution of employee programs, events, and recognition activities
- Draft, edit, and optimize internal communications to ensure clarity, consistency, and engagement across the organization
- Maintain and update content on the company intranet to ensure information is clear, current, and accessible
- Support employer branding efforts through content development, storytelling, and recruitment marketing initiatives
- Partner with Recruiting to update and maintain content across employer branding channels, including Glassdoor, Comparably, and Built In
- Assist with tracking and reporting on engagement metrics, participation, and employee feedback
- Partner with HR and cross-functional teams, including Marketing and Recruiting, to support employee experience initiatives
- Bring creativity, curiosity, and fresh ideas to improve programs, communications, and overall employee engagement
- Research, test, and apply practical uses of AI to support HR communications, content creation, and workflow efficiency
- Assist in developing and maintaining internal AI resources, such as prompt libraries, examples, and simple how-to guides, to support team adoption
BASIC QUALIFICATIONS
- Currently enrolled in an associate’s, bachelor’s, or master’s degree program in Human Resources, Marketing, Communications, Business, or a related field
- Strong writing, editing, and verbal communication skills required
- Proficiency in Microsoft Office required
- Experience using AI tools required, including ChatGPT and similar platforms for writing, research, brainstorming, and productivity support
- Strong organizational skills with the ability to multitask, manage deadlines, and balance multiple priorities
- Detail-oriented, proactive, and eager to learn in a fast-paced environment
- Creative thinker who is comfortable bringing forward ideas and contributing to new initiatives
- Strong collaboration and interpersonal skills with the ability to work effectively across teams
- Interest in HR engagement, internal communications, employer branding, and culture-building initiatives
- Ability to work in a way that reflects Imprivata’s values, including collaboration, accountability, adaptability, and innovation
COMPENSATION
This position offers an hourly range of $22.00 to $24.00. This range represents the high and low end of Imprivata’s compensation range for this position. Actual compensation will vary and may be above or below the range based on various factors, such as a candidate’s location, skills, experience, and qualifications.
At Imprivata, we have a top-notch work environment, developmental opportunities, a competitive total rewards package, and the desire to have fun. If you have the skills and qualifications as we have described above, we want to hear from you!
Imprivata provides equal employment opportunities, regardless of race, religion, age, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
LI-Hybrid
LI-TC1
INTRODUCTION
Ready to join a team that’s all in? At Imprivata, we deliver unified access and security management programs that eliminate friction, empowering healthcare and mission-critical organizations to work smarter, faster, and more securely.
We believe work can be more than a job or task. It is a collective spirit that emboldens creativity, embraces challenge, and fosters excitement. We are constantly raising the bar on what’s possible, owning the outcome of our triumphs and trials, staying nimble amidst change, and cultivating an environment where we win together. Here, your ideas matter, your differences are celebrated, and your work drives real results for your career, your teammates, and our customers.
When you join Imprivata, you embark on a shared journey of ambition and growth. We are committed to building an inclusive workplace where everyone feels valued and supported. If you are looking for a place to match your passion with purpose, and where every day you can make an impact, you will find it here.
ROLE AND RESPONSIBILITIES
We are seeking an intern for our Human Resources team. This will be a hybrid opportunity out of the Waltham, MA office.
The HR Engagement & Communications Intern will play a hands-on role in supporting programs that strengthen employee engagement and ensure clear, effective communication across the organization. This role combines employee programs, internal communications, and employer branding with opportunities to support process improvements and explore new tools that enhance how HR operates.
From planning engagement initiatives and recognition programs to maintaining intranet content and supporting recruitment marketing efforts, this internship offers the opportunity to contribute to meaningful work that helps employees and candidates feel informed, connected, and engaged.
We’re looking for someone who is organized, creative, a strong writer, and curious about how new tools and technologies, including AI, can improve communication and efficiency within HR.
Duties and Responsibilities:
- Support HR Engagement initiatives that strengthen employee connection, communication, and company culture
- Assist with the planning and execution of employee programs, events, and recognition activities
- Draft, edit, and optimize internal communications to ensure clarity, consistency, and engagement across the organization
- Maintain and update content on the company intranet to ensure information is clear, current, and accessible
- Support employer branding efforts through content development, storytelling, and recruitment marketing initiatives
- Partner with Recruiting to update and maintain content across employer branding channels, including Glassdoor, Comparably, and Built In
- Assist with tracking and reporting on engagement metrics, participation, and employee feedback
- Partner with HR and cross-functional teams, including Marketing and Recruiting, to support employee experience initiatives
- Bring creativity, curiosity, and fresh ideas to improve programs, communications, and overall employee engagement
- Research, test, and apply practical uses of AI to support HR communications, content creation, and workflow efficiency
- Assist in developing and maintaining internal AI resources, such as prompt libraries, examples, and simple how-to guides, to support team adoption
BASIC QUALIFICATIONS
- Currently enrolled in an associate’s, bachelor’s, or master’s degree program in Human Resources, Marketing, Communications, Business, or a related field
- Strong writing, editing, and verbal communication skills required
- Proficiency in Microsoft Office required
- Experience using AI tools required, including ChatGPT and similar platforms for writing, research, brainstorming, and productivity support
- Strong organizational skills with the ability to multitask, manage deadlines, and balance multiple priorities
- Detail-oriented, proactive, and eager to learn in a fast-paced environment
- Creative thinker who is comfortable bringing forward ideas and contributing to new initiatives
- Strong collaboration and interpersonal skills with the ability to work effectively across teams
- Interest in HR engagement, internal communications, employer branding, and culture-building initiatives
- Ability to work in a way that reflects Imprivata’s values, including collaboration, accountability, adaptability, and innovation
COMPENSATION
This position offers an hourly range of $22.00 to $24.00. This range represents the high and low end of Imprivata’s compensation range for this position. Actual compensation will vary and may be above or below the range based on various factors, such as a candidate’s location, skills, experience, and qualifications.
At Imprivata, we have a top-notch work environment, developmental opportunities, a competitive total rewards package, and the desire to have fun. If you have the skills and qualifications as we have described above, we want to hear from you!
Imprivata provides equal employment opportunities, regardless of race, religion, age, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
LI-Hybrid
LI-TC1
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Get Access To All JobsTips for Finding J-1 Visa Sponsorship as a Communications Associate
Frame your portfolio around U.S. media standards
Designated sponsors and host employers evaluate your training plan against U.S. communications norms. Organize writing samples, press releases, and campaign work to show fluency with AP Style and digital-first storytelling before your DS-2019 application begins.
Confirm your program category before applying
Current students in a degree program typically qualify under the Intern category, while early-career professionals with a communications degree and at least one year of work experience fall under Trainee. Applying under the wrong category delays your DS-2019 issuance.
Target host employers with existing DS-2019 relationships
Search Migrate Mate to identify U.S. employers that have previously hosted J-1 exchange visitors in communications or media roles, narrowing your outreach to organizations already familiar with the host-employer obligations and training plan requirements.
Build a training plan before you negotiate your offer
Your designated sponsor requires a detailed Training or Internship Placement Plan outlining specific skills you'll develop each month. Draft a communications-specific version covering media relations, content production, and stakeholder engagement before your offer letter is finalized.
Check whether your role triggers the two-year home residency requirement
J-1 exchange visitors funded by their home government or whose field appears on the Exchange Visitor Skills List may face a two-year home residency requirement after their program ends. Confirm your country's skills list status with your designated sponsor before accepting the placement.
Verify your host employer's compliance obligations upfront
Host employers in the J-1 Trainee category must maintain records, evaluate your progress, and cooperate with your designated sponsor's monitoring visits. Ask directly whether the communications team has a point of contact for sponsor compliance before you sign any agreement.
Communications Associate jobs are hiring across the US. Find yours.
Find Communications Associate JobsCommunications Associate J-1 Visa: Frequently Asked Questions
Which J-1 program category applies to a Communications Associate role?
The category depends on your current status. If you're enrolled in a degree program and the role is part of your coursework or practical training, the Intern category applies. If you've completed your degree and have at least one year of communications work experience, the Trainee category is the correct fit. Your designated sponsor confirms the category and issues the DS-2019 accordingly.
Who actually sponsors the J-1 visa for a Communications Associate position?
The J-1 visa sponsor is a U.S. Department of State-designated organization, such as Cultural Vistas, CIEE, or AIPT, not the hiring employer. The employer acts as your host, providing the communications work and signing the training plan. The designated sponsor issues your DS-2019, monitors program compliance, and remains your official sponsor throughout the placement.
How do I find U.S. employers open to hosting a J-1 Communications Associate?
Many employers are unfamiliar with J-1 hosting requirements, so targeting those with prior exchange visitor experience shortens your search significantly. Migrate Mate lets you filter for U.S. roles and employers that align with J-1 sponsorship categories, so you can focus outreach on organizations already comfortable with the host-employer obligations specific to communications placements.
Can a Communications Associate role trigger the two-year home residency requirement?
It can, depending on your nationality and funding source. If your home country lists communications or media on the Exchange Visitor Skills List, or if your program is government-funded, you may be required to return home for two years before changing to most other U.S. visa statuses. Confirm this with your designated sponsor before accepting any offer, since it affects long-term U.S. career plans.
What does the training plan need to cover for a J-1 Communications Associate placement?
The Training or Internship Placement Plan must detail the specific communications skills you'll develop, the timeline for each phase, the supervision structure, and the tools or platforms involved. For a Communications Associate, this typically covers media relations, content creation, internal communications, and stakeholder outreach. Your designated sponsor reviews the plan before issuing the DS-2019, and vague or generic plans are routinely returned for revision.
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