Entry Level Legal Administrative Assistant Jobs

At Alliant Insurance Services, we thrive on creating employee benefits solutions built on the idea that health makes growth possible. As top tier professionals dedicated to solving our clients' health and welfare insurance challenges, Alliant team members deliver an unrivaled depth of service, and our unique approach enables us to help clients stay resilient and turn change into opportunity. This position is a chance to join a dynamic, expanding company with prospects for individual and career growth.

As one of the 5 largest insurance brokerage firms in the U.S., Alliant provides property and casualty, workers' compensation, employee benefits, surety, and financial products and services to clients nationwide.

Hybrid work schedule: In-office requirement.

SUMMARY

Responsible for providing administrative support to the Legal Department, including the Contracts Administration team and Alliant's in-house attorneys.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manages the contracts email inbox and maintains the contracts inbox manual.
• Processes contracts and other legal requests, including distributing requests to appropriate team members, conducting initial research, coordinating review, and gathering required information from different sources.
• Facilitates completion of various agreements, including populating standard templates, coordinating signatures, and collecting fully signed documents.
• Updates and maintains the contracts database using the team’s contract management system.
• Coordinates team meetings and prepares meeting agendas.
• Performs periodic audit of files and databases and helps resolve deficiencies.
• Interacts with both external and internal stakeholders to support legal and contract requests.
• Assists with electronic billing administration.
• Maintains master calendars for contracts and legal projects.
• Performs administrative duties and periodically assists with special projects for the Legal Department.
• Assists with the preparation of correspondence, presentations, and spreadsheets, including proofreading for formatting, punctuation, and grammar.

QUALIFICATIONS

EDUCATION/EXPERIENCE

• High School Diploma or equivalent combination of education and experience
• Bachelor's Degree or equivalent combination of education and experience
• One (1) or more years of related administrative or general office experience
• Experience and general knowledge of the commercial insurance industry is preferred
• Legal background and paralegal training

SKILLS

• Excellent reading comprehension, verbal and written communication skills
• Good leadership, problem-solving, and time management skills
• Excellent project management; ability to complete multi-faceted projects from start to finish
• Ability to take initiative and motivation to work independently
• Exceptional ability to multitask on multiple high-priority projects
• Ability to maintain sensitive information with extreme care
• Ability to interact well with senior executives and colleagues
• Good planning, organizational, and prioritization skills
• Desire to grow skills and advance career
• Proficiency in Microsoft Office products
• Proficiency in Adobe PDF program
• Proficiency in Microsoft SharePoint a plus, but not required
• Experience working with a contract management system is a plus

We are proud to provide comprehensive, high quality employee programs to meet employees' needs now and in the future, including a very competitive financial package. We encourage you to explore what we have to offer.

For immediate consideration for this position, please click on the "Apply" button.

Alliant Insurance Services, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on their qualifications and ability without regard to race, color, religion, sex (including pregnancy, childbirth, breastfeeding, sexual orientation, and gender identity), national origin, ancestry, physical or mental disability, medical condition, marital status, age, genetic information, or status as a protected veteran, in accordance with applicable federal, state, and local laws, including California law.

Applicants are protected under Federal law from discrimination. If you need an accommodation to complete the application process or would like to review these materials in an alternative format, please reach out to Careers@Alliant.com.