Mid Level Legal Administrative Specialist Jobs
Mid level legal administrative specialist jobs call for professionals ready to take full ownership of complex filings, coordinate across practice groups, and handle matters from intake to resolution without close oversight. Openings are spread across on-site, hybrid, and remote settings in Law & Legal Services, Staffing & Recruiting, and Education, with employers like Clark Hill, Jobot, and Polsinelli hiring at this level now.
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Dinsmore is seeking a Legal Administrative Assistant at our Lexington, KY location who will support multiple attorneys and/or paralegals in our Commercial Litigation practice group.
Responsibilities
- File and client management, formatting, proofreading and editing of documents, online filings, time entry, expense reimbursements, travel arrangements and other administrative support. We seek candidates that are self-directed, high energy, and have advanced computer skills
- Solid work history including 3-5 recent years providing legal administrative support
- Ability to communicate effectively with all levels of staff including attorneys, paralegals and other assistants throughout the Firm
- Intermediate to advanced-level use of Microsoft Office Suite, .pdf editing software, and related legal software
- Experience with E-filing (federal and state)
- Experience using timekeeping software and document management systems
- Excellent writing, grammar, proofreading skills, and meticulous attention to detail
- Possess strong organizational and time management skills, with a keen ability to multi-task
- Proven success as a positive team player, as well as an independent worker
- Ability to excel in a fast-paced environment
- Prior exposure to litigation preferred
Dinsmore is seeking a Legal Administrative Assistant at our Lexington, KY location who will support multiple attorneys and/or paralegals in our Commercial Litigation practice group.
Responsibilities
- File and client management, formatting, proofreading and editing of documents, online filings, time entry, expense reimbursements, travel arrangements and other administrative support. We seek candidates that are self-directed, high energy, and have advanced computer skills
- Solid work history including 3-5 recent years providing legal administrative support
- Ability to communicate effectively with all levels of staff including attorneys, paralegals and other assistants throughout the Firm
- Intermediate to advanced-level use of Microsoft Office Suite, .pdf editing software, and related legal software
- Experience with E-filing (federal and state)
- Experience using timekeeping software and document management systems
- Excellent writing, grammar, proofreading skills, and meticulous attention to detail
- Possess strong organizational and time management skills, with a keen ability to multi-task
- Proven success as a positive team player, as well as an independent worker
- Ability to excel in a fast-paced environment
- Prior exposure to litigation preferred
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Mid Level Legal Administrative Specialist Jobs: Frequently Asked Questions
How do I get a mid level legal administrative specialist job?
Position yourself around ownership, not just task completion. Highlight experience managing caseloads, preparing and filing legal documents independently, and coordinating with attorneys or clients with minimal direction. Showcase proficiency with case management software and any process improvements you have driven. Tailor your resume to demonstrate that you can take a matter from start to finish, not simply support someone else who does.
Which companies hire mid level legal administrative specialists?
Companies hiring mid level legal administrative specialists right now include Clark Hill, Jobot, and Polsinelli, based on current listings on Migrate Mate as of November 2026. Law firms of all sizes, corporate legal departments, and government agencies are the most consistent employers at this experience level.
Are there remote mid level legal administrative specialist jobs?
Yes, though availability varies by employer and practice area. About 50% of mid level legal administrative specialist openings are remote or hybrid as of November 2026, with corporate legal departments and document-heavy practices offering the most flexible arrangements. Roles that require court filings or in-person client contact tend to remain on-site.
How do I move up to a mid level legal administrative specialist role?
Moving from entry level to mid level means building a record of handling matters with less supervision over time. Focus on mastering your firm's or department's document management and filing systems, volunteering for more complex assignments, and developing relationships with attorneys who can delegate independently to you. Demonstrating measurable impact, such as reducing filing errors or improving turnaround time, signals readiness for greater ownership.
Which industries hire the most mid level legal administrative specialists?
Mid Level legal administrative specialist roles concentrate in Law & Legal Services, Staffing & Recruiting, and Education, based on current listings on Migrate Mate as of November 2026. These sectors generate high volumes of regulatory filings, contracts, and compliance work that require experienced specialists who can manage documentation independently rather than under constant attorney supervision.