Listing Coordinator Jobs
Listing Coordinator jobs are open across real estate, property management, insurance, and mortgage lending, from entry-level to senior coordinator roles, with specializations in MLS data entry, transaction coordination, and marketing support. Find a role that fits below and apply directly.
Find Listing Coordinator JobsOverview
Showing 5 of 8+ Listing Coordinator jobs
Windermere Real Estate Midtown is seeking a flexible, enthusiastic, and outgoing individual to join our team as a Listing & Operations Coordinator at our Lakeview office in Wallingford!
Windermere Real Estate Midtown, a division on Windermere Real Estate Company, is a Seattle based real estate company. We have offices in Green Lake, Wallingford, Queen Anne, Belltown, Pike/Pine, and South Lake Union, and serve the greater Seattle area.
Midtown is a young company with a dynamic startup culture offering a chance to get your foot in the door in real estate, business, and marketing.
As a Listing & Operations Coordinator your duties will include, but not limited to:
- Answer and screen phones, direct calls, greet clients
- Manage office upkeep, including sorting mail and ordering supplies
- Listing coordination to include process, file, and upload listing documents via our e-file system
- Design flyers and assist with production and printing of marketing materials
- Assist in transactions, deposits, and overall business operations when needed
- Act as a resource for agents when it comes to Windermere tech, office procedures, etc.
- Maintain office security by opening and closing the office as well as screening visitors
- Performs related duties as assigned and in coordination with other branch offices for any overflow support.
Required Experience / Education
- Extensive experience with Microsoft Office Suite
- Strong written and verbal communication skills
- 1-2 years office experience or equivalent schoolwork
- Keen eye for detail
- Proven track record of handling multiple projects and delivering results on tight deadlines
- Customer service experience
Preferred Experience / Education
- Bachelors degree or equivalent work experience
- Experience with Microsoft Publisher, InDesign, or other graphic design software a plus
- Real Estate office experience
- Typing 40+ WPM
Job Type: Full-time
Job Type: Full-time
Pay: $21.50 - $24.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Experience:
- Customer service: 2 years (Preferred)
Location:
- Seattle, WA 98103 (Preferred)
Ability to Relocate:
- Seattle, WA 98103: Relocate before starting work (Preferred)
Work Location: In person
Windermere Real Estate Midtown is seeking a flexible, enthusiastic, and outgoing individual to join our team as a Listing & Operations Coordinator at our Lakeview office in Wallingford!
Windermere Real Estate Midtown, a division on Windermere Real Estate Company, is a Seattle based real estate company. We have offices in Green Lake, Wallingford, Queen Anne, Belltown, Pike/Pine, and South Lake Union, and serve the greater Seattle area.
Midtown is a young company with a dynamic startup culture offering a chance to get your foot in the door in real estate, business, and marketing.
As a Listing & Operations Coordinator your duties will include, but not limited to:
- Answer and screen phones, direct calls, greet clients
- Manage office upkeep, including sorting mail and ordering supplies
- Listing coordination to include process, file, and upload listing documents via our e-file system
- Design flyers and assist with production and printing of marketing materials
- Assist in transactions, deposits, and overall business operations when needed
- Act as a resource for agents when it comes to Windermere tech, office procedures, etc.
- Maintain office security by opening and closing the office as well as screening visitors
- Performs related duties as assigned and in coordination with other branch offices for any overflow support.
Required Experience / Education
- Extensive experience with Microsoft Office Suite
- Strong written and verbal communication skills
- 1-2 years office experience or equivalent schoolwork
- Keen eye for detail
- Proven track record of handling multiple projects and delivering results on tight deadlines
- Customer service experience
Preferred Experience / Education
- Bachelors degree or equivalent work experience
- Experience with Microsoft Publisher, InDesign, or other graphic design software a plus
- Real Estate office experience
- Typing 40+ WPM
Job Type: Full-time
Job Type: Full-time
Pay: $21.50 - $24.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Experience:
- Customer service: 2 years (Preferred)
Location:
- Seattle, WA 98103 (Preferred)
Ability to Relocate:
- Seattle, WA 98103: Relocate before starting work (Preferred)
Work Location: In person
See All 8 Listing Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
Find Listing Coordinator JobsListing Coordinator Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in listing coordinator jobs.
- Proficiency with one or more MLS platforms such as Matrix, Flexmls, or Bright MLS
- One to three years of experience in real estate administration, transaction coordination, or a related role
- Strong data entry accuracy and attention to detail across listing submissions and compliance checks
- Familiarity with real estate contracts, disclosure forms, and listing agreement documentation
- Proficiency with productivity and communication tools including Google Workspace or Microsoft Office
- Active real estate license or enrollment in a licensing program, depending on state and employer
Tips for Your Listing Coordinator Job Search
Tailor your resume to MLS platforms
Listing coordinators are expected to know MLS platforms on day one, so name the specific systems you've used, such as Bright MLS, Flexmls, or Matrix, rather than writing 'MLS experience.' Recruiters scan for these terms when filtering applicants.
Highlight transaction volume in your resume
Hiring managers want to know how much throughput you can handle. Instead of describing duties, state how many active listings or transactions you managed at once and how quickly you processed new submissions from intake to live status.
Apply early to roles that fit
Migrate Mate lists listing coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings that name your specialty
Listing coordinator roles split into distinct tracks: MLS compliance, transaction coordination, and marketing production. Filter openings by the keywords that match your strongest skill set so you're applying where your background is most competitive, not casting the widest net.
Prepare a sample listing walkthrough
Many interviews ask you to walk through how you'd take a listing from agent submission to live status. Practice narrating each step, naming the forms you'd check, the approvals you'd need, and how you'd flag a compliance issue, so you can answer confidently without sounding scripted.
Negotiate start date around licensing timelines
If the role requires a real estate license you're still pursuing, address it directly in your offer conversation. Proposing a start date tied to your exam schedule shows you're organized and prevents a vague 'pending licensure' note from stalling your offer.
Listing Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most listing coordinators?
Windermere Real Estate, PRIME OPTICAL, and The Young Team are hiring the most listing coordinators right now, with openings concentrated in Virginia, Washington, and Oregon, based on current listings on Migrate Mate as of November 2026. Volume tends to track local real estate market activity, so states with high transaction turnover consistently post the most roles.
How many listing coordinator jobs are remote?
About 40% of listing coordinator openings are fully remote or hybrid as of November 2026, with remote availability highest in transaction coordination and MLS data management roles that don't require in-office agent support. Roles tied to on-site office operations or in-person agent onboarding are more likely to require a physical presence.
How do you become a listing coordinator?
Start by building familiarity with MLS platforms through a brokerage administrative role, a real estate assistant position, or a formal licensing program. Develop data entry accuracy and learn the standard listing documentation used in your state. Many coordinators move into the role after one to two years supporting agents or working in a transaction management capacity, with or without a full real estate license depending on the employer.
Can you get hired as a listing coordinator with no experience?
Yes, some brokerages and property management companies hire listing coordinators at the entry level and train on their internal systems and MLS workflows. Your strongest path without direct experience is demonstrating transferable skills: fast and accurate data entry, familiarity with real estate paperwork from coursework or a license program, and experience managing high-volume administrative tasks in any industry. Smaller independent brokerages are often more open to candidates coming in without prior coordinator experience.
What does the listing coordinator interview process look like?
Most listing coordinator interviews include a phone screen focused on your administrative background, followed by one or two in-person or video rounds with the hiring manager or office administrator. Expect scenario questions about how you'd handle a compliance error, a missed deadline, or a disagreement with an agent over listing details. Some employers give a short skills test covering MLS data entry or document review to verify accuracy under realistic conditions.
Where can I find and apply to listing coordinator jobs?
You can find and apply to listing coordinator jobs on Migrate Mate, which lists current openings from across the United States. Find roles that match your experience and location, then apply directly to each listing from the page.
See All 8 Listing Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
Find Listing Coordinator Jobs