Program Support Assistant Jobs
Program Support Assistant jobs are open across government agencies, healthcare, nonprofits, and higher education, from entry-level to senior coordinator roles, with specializations in administrative coordination, grants management, and data tracking. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 75+ Program Support Assistant jobs
Waltham Family School
Program Support Assistant Job
The Waltham Family School Program Support Assistant works under the supervision of the Program Coordinator and in collaboration with the Assistant Program Coordinator and Waltham Family School staff to meet the needs of the school and families who attend Waltham Family School.
General Duties:
- Program communication : Responds to inquiries and requests by phone, email, and in person from WFS program participants, staff, volunteers, and WPS personnel. Greets students, families, volunteers, and visitors and guides them appropriately. Supports the creation and management of school and district-wide family communication and creates and distributes calendars, publications and mailings.
- Data management: Collects and enters program data, including attendance, assessments, staff and volunteer schedules and confidential family records; prepares reports for program administration, research and grants.
- Program administration: Works in collaboration with the Program Coordinator to monitor the budget, orders supplies, prepares weekly payroll, maintains office files, and assists Program Coordinator as needed.
Qualifications
- CORI and SAFIS/fingerprints
- Experience with data base management
- Proficient Word, Excel, and Google
- Experience working in an office setting.
- Ability to organize time, work independently and as a team member.
- Accomplish tasks with frequent interruptions.
- Excellent written and verbal communication skills in multicultural environment
- Fluency in Spanish speaking and writing preferred
Number of days per year: Approx. 180 days plus months of June and July. Hours per day: 4.5; 4 days/week, Tues.-Fri.; 8:00 AM-1:00/1:30 PM
Waltham Family School | 510 Moody Street | Waltham, MA 02453 | (781) 314-5696 walthamfamilyschool.org | FB: WalthamFamilySchool
11-10.26
Non- Discrimination Notice: Waltham Public Schools does not discriminate on the basis of race, color, religion, disability, national origin, gender, gender identity or sexual orientation.
Waltham Public Schools has partnered with the Massachusetts Partnership for Diversity in Education (MPDE) in our effort to welcome diverse candidates to our school system. We value and prioritize the hiring of educators who bring a wealth of perspectives and experiences to our schools, and who reflect the diversity of the students we serve.
MPDE is a collaborative of public school districts with a 40-year uninterrupted history committed to supporting the interest of its members to increase the numbers of teachers of color for their schools by providing recruitment support and related services.
Waltham Family School
Program Support Assistant Job
The Waltham Family School Program Support Assistant works under the supervision of the Program Coordinator and in collaboration with the Assistant Program Coordinator and Waltham Family School staff to meet the needs of the school and families who attend Waltham Family School.
General Duties:
- Program communication : Responds to inquiries and requests by phone, email, and in person from WFS program participants, staff, volunteers, and WPS personnel. Greets students, families, volunteers, and visitors and guides them appropriately. Supports the creation and management of school and district-wide family communication and creates and distributes calendars, publications and mailings.
- Data management: Collects and enters program data, including attendance, assessments, staff and volunteer schedules and confidential family records; prepares reports for program administration, research and grants.
- Program administration: Works in collaboration with the Program Coordinator to monitor the budget, orders supplies, prepares weekly payroll, maintains office files, and assists Program Coordinator as needed.
Qualifications
- CORI and SAFIS/fingerprints
- Experience with data base management
- Proficient Word, Excel, and Google
- Experience working in an office setting.
- Ability to organize time, work independently and as a team member.
- Accomplish tasks with frequent interruptions.
- Excellent written and verbal communication skills in multicultural environment
- Fluency in Spanish speaking and writing preferred
Number of days per year: Approx. 180 days plus months of June and July. Hours per day: 4.5; 4 days/week, Tues.-Fri.; 8:00 AM-1:00/1:30 PM
Waltham Family School | 510 Moody Street | Waltham, MA 02453 | (781) 314-5696 walthamfamilyschool.org | FB: WalthamFamilySchool
11-10.26
Non- Discrimination Notice: Waltham Public Schools does not discriminate on the basis of race, color, religion, disability, national origin, gender, gender identity or sexual orientation.
Waltham Public Schools has partnered with the Massachusetts Partnership for Diversity in Education (MPDE) in our effort to welcome diverse candidates to our school system. We value and prioritize the hiring of educators who bring a wealth of perspectives and experiences to our schools, and who reflect the diversity of the students we serve.
MPDE is a collaborative of public school districts with a 40-year uninterrupted history committed to supporting the interest of its members to increase the numbers of teachers of color for their schools by providing recruitment support and related services.
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Find JobsProgram Support Assistant Job Market
Who's Hiring
- US Department of Veterans Affairs10
- THE BRIDGE4
- Exodus Recovery3
- Ingleside at Rock Creek3
- University System of New Hampshire3
What Employers Look For
The qualifications that appear most often in program support assistant jobs.
- Associate or bachelor's degree in public administration, business, or a related field
- Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook
- Experience with data entry, records management, or database tracking systems
- Strong written and verbal communication skills for internal and external correspondence
- Familiarity with grant administration, program compliance, or federal reporting requirements
- Ability to manage multiple tasks and priorities under tight deadlines
Tips for Your Program Support Assistant Job Search
Tailor your resume to program language
Program support assistants work inside specific programs with their own terminology. Pull exact phrases from each job posting, such as the program name, funding source type, or database tools listed, and mirror that language in your work history bullets.
Highlight compliance and documentation experience
Many postings require familiarity with grant reporting, federal compliance, or records management. If you've maintained program files, tracked deliverables against a contract, or compiled reports for audits, name those tasks explicitly rather than burying them under general admin duties.
Apply early to roles that fit
Migrate Mate lists program support assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by program type, not just title
The same role gets called program coordinator, program assistant, and program specialist. Search by program area, such as workforce development, public health, or youth services, to surface openings that match your background but use a different title.
Prepare concrete examples for scenario questions
Interviewers for these roles frequently ask how you've juggled multiple deadlines, handled a data discrepancy, or supported a program manager under pressure. Prepare two or three specific stories with outcomes before your interview, not general statements about being organized.
Negotiate start date and remote days separately
Many program support assistant roles have fixed salary bands, especially in government or nonprofit settings. When standard pay isn't flexible, negotiate remote days, start date, or professional development funding, which are often discretionary and easier for hiring managers to approve.
Program Support Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most program support assistants?
The companies hiring the most program support assistants right now include US Department of Veterans Affairs, THE BRIDGE, and Exodus Recovery, with the largest share of openings in California, New York, and Pennsylvania, based on current listings on Migrate Mate as of November 2026. Government agencies and nonprofit organizations consistently account for a large portion of active postings nationwide.
How many program support assistant jobs are remote?
About 32% of program support assistant openings are fully remote or hybrid as of November 2026, though availability varies significantly by employer type. Administrative coordination and data tracking sub-functions are most likely to be performed remotely, while roles tied to in-person program delivery or direct client services tend to require on-site presence.
How do you become a program support assistant?
Start by earning an associate or bachelor's degree in a field like public administration, business, or a related social service area. Build experience in administrative roles that involve scheduling, data entry, or reporting. Develop fluency in productivity software and document management tools. Apply to entry-level program assistant or program coordinator roles to gain direct program operations experience.
Can you get a program support assistant job with little experience?
Yes, many entry-level program support assistant roles are open to candidates with limited direct experience if you can demonstrate strong organizational skills and comfort with administrative tasks. Volunteer work, internships, or coursework tied to nonprofits, government programs, or community organizations can substitute for paid experience. Emphasize any exposure to scheduling, data tracking, or report preparation in your application.
What does the program support assistant interview process look like?
Most employers start with a phone or video screen to confirm basic qualifications and availability. A second round typically involves a panel or hiring manager interview with behavioral questions focused on organization, communication, and handling competing priorities. Some agencies, particularly in government, include a written exercise or scenario question to assess your ability to draft correspondence or summarize program data accurately.
Where can I find and apply to program support assistant jobs?
You can find and apply to program support assistant jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your background and experience level, then apply directly to each listing that fits. Migrate Mate pulls together postings from government, nonprofit, healthcare, and private sector employers in one place.
See All 75 Program Support Assistant Jobs
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