Medical Administrator Jobs
Medical Administrator jobs are open across hospitals, physician groups, outpatient clinics, and insurance organizations, at every level from entry-level coordinator to senior director, with specializations in revenue cycle management, health information management, and clinical operations. Find a role that fits below and apply directly.
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Showing 5 of 70+ Medical Administrator jobs
This opportunity is for a Full-Time Medical Assistant / Front Desk Administrator for our Wayne, PA office.
The Medical Assistant / Front Desk Administrator (MA/FDA) is a role that makes a positive impact in patients' lives through providing excellent customer service. This team player personifies our Above & Beyond approach to patient service and sets the tone for every appointment. They manage the front desk and handle any necessary administrative duties to create a welcoming environment for a better patient experience. The MA/FDA will also prepare patients for their treatment and assist the doctor in providing clinical care.
Essential Functions, Job Duties & Responsibilities:
- Greet patients upon arrival and/or accompany patients to examination room
- Be approachable and available to answer any questions and assist with completing the required forms
- Register new patients into the EMR system with accuracy, completing the New Patient Registration form, inputting all patient demographic information correctly, confirming insurance eligibility, and scanning all documents into patient charts
- Check-In returning patients in the EMR, confirming all necessary documentation is in place, including completing the Yearly Update Form
- ModMed EMR - Clinical entries
- Prepare and maintain treatment rooms
- Obtain patient medical history, medication and immunization records
- Maintain patient confidentiality, abiding by all HIPAA and OSHA requirements
- Prepare and assist with procedures and treatments as necessary
- Check-Out patients on the EMR, including collecting necessary Copays, outstanding balances, and any cost of products sold in office, as well as obtaining any signatures required for products or services provided in the office, and scheduling follow-up appointments
- Perform sterilization techniques
- Perform an inventory of supplies and equipment, replacing as needed
- Confirm patient appointments by phone, ensuring accuracy of all details including the Physician, timing and, if necessary, rescheduling accordingly
- Answer and direct phone calls in a timely manner with a positive attitude, being sure to handle all queries with compassion and professionalism
- Answer emails and voicemail messages as required, promptly and courteously
- Scan and process additional paperwork into the patient EMR, as necessary
- Comply strictly with OSHA (Occupational Safety and Health Administration) safety standards and HIPAA (Health Insurance Portability and Accountability) medical care regulations to guarantee the safety of our patients and security of their personal information
- Run Daily Close reports, ensuring all transactions are registered in the EMR and balanced accordingly
- Work collaboratively with other employees to achieve specific team goals
- Any additional duties necessary to run office efficiently
- Medical Assistant Certification preferred
- 2+ years’ Medical / Clinical experience required
- Knowledge of EMR computerized processes and data entry procedures
- Positive attitude, trustworthy, accountable, responsible, and self-motivated
- Ability to multi-task and work in a dynamic environment.
- Excellent time management and the ability to prioritize direct patient care
- Calm, professional demeanor
- Friendly, courteous, and service minded
- Efficient, thorough, and detail-oriented
- Team player with a focus on always improving the patient experience
- Stand, walk and be able to maneuver in small areas
- Possess gross and fine motor skills
- Occasionally sit, bend or kneel
- Must be able to lift up or move 15 pounds at times
The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable the employee with disabilities to perform the essential functions of the position, absent undue hardship.
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Find Medical Administrator JobsMedical Administrator Job Market
Who's Hiring
- State of Ohio16
- Curalta Foot and Ankle8C
- Southern Health Partners8
- US Department of Veterans Affairs3
- Geisinger2
Top Industries Hiring
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in medical administrator jobs.
- Bachelor's degree in healthcare administration, business, or a related field
- Experience with electronic health record and practice management software
- Knowledge of medical billing, coding, and revenue cycle processes
- Familiarity with HIPAA regulations and healthcare compliance requirements
- Strong written and verbal communication skills for cross-departmental coordination
- Certified Medical Manager or Healthcare Administrative Professional credential preferred
Tips for Your Medical Administrator Job Search
Tailor your resume to billing systems
Many medical administrator postings screen for familiarity with specific practice management software. Name the systems you have used directly in your work history section, not just a skills list, so hiring managers can see the context in which you used them.
Highlight compliance and regulatory experience
Medical administrator roles routinely require working knowledge of HIPAA and payer compliance. Call out audits you have supported, policies you have updated, or training you have delivered so reviewers can see your compliance exposure at a glance.
Apply early to roles that fit
Migrate Mate lists medical administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target your specialty to the facility type
A revenue cycle focus plays differently at a large health system than at a solo practice. Read each posting for the patient volume, payer mix, and department size, then mirror that language in your cover letter to show you understand the operational environment.
Prepare concrete metrics for the interview
Interviewers for medical administrator positions frequently ask about operational improvements you have driven. Arrive with specific examples: reduced claim denial rates, faster prior authorization turnaround, or improved patient intake times from your previous roles.
Negotiate by anchoring to scope of oversight
When discussing compensation, frame your counteroffer around the number of providers, staff, or departments you will oversee. Scope of administrative responsibility is a recognized driver of pay differences in healthcare operations, and citing it grounds your ask in the role itself.
Medical Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most medical administrators?
The companies hiring the most medical administrators right now include State of Ohio, Curalta Foot and Ankle, and Southern Health Partners, with the largest share of openings in Ohio, New York, and North Carolina, based on current listings on Migrate Mate as of November 2026. Health systems, multispecialty group practices, and managed care organizations consistently account for the greatest volume of open roles.
How many medical administrator jobs are remote?
About 4% of medical administrator openings are fully remote or hybrid as of November 2026, with the highest remote share in revenue cycle management, health information management, and insurance authorization roles. Positions that require direct oversight of on-site clinical staff or facility operations are far more likely to be fully in person.
How do you become a medical administrator?
Becoming a medical administrator typically starts with earning a bachelor's degree in healthcare administration, business administration, or a related field. From there, gaining experience in healthcare operations, billing, or clinical support roles builds the operational foundation employers expect. Many administrators then pursue a graduate degree or a credential such as the Certified Medical Manager designation to move into senior positions.
Can you get hired as a medical administrator without experience?
Entry-level medical administrator roles do exist, particularly at smaller practices and outpatient clinics, and they typically look for candidates with a relevant degree, strong organizational skills, and demonstrated exposure to a healthcare setting. Internships completed during a healthcare administration program, front-desk or medical records positions, or volunteer work at a clinic all help bridge the experience gap when your work history is limited.
What does the medical administrator interview process look like?
Medical administrator interviews typically begin with a phone or video screen focused on your background in healthcare operations and familiarity with relevant systems. This is followed by one or two in-person or video rounds with a hiring manager and department leaders, often including scenario-based questions about handling billing disputes, staff coordination, or compliance issues. Larger health systems may add a panel interview or a practical exercise involving a workflow or policy problem.
Where can I find and apply to medical administrator jobs?
You can find and apply to medical administrator jobs on Migrate Mate, which lists current openings from hospitals, physician groups, clinics, and insurance organizations across the United States. Find roles that match your experience and specialty focus, then apply directly to each listing from the page.
See All 70 Medical Administrator Jobs
Find roles that match your experience and apply in just a few clicks.
Find Medical Administrator Jobs