Mid Level Office Operations Manager Jobs

This position oversees the Labor Distribution process for UT, working with campuses and institutes to ensure timely and accurate allocation of salary and fringe benefits to employee funding sources. This position also oversees the position budgeting process in EPM, coordinating efforts between multiple central offices and modules within DASH.

This position reports to the AVP of Budget, Analysis & Planning, and is a member of the System Office of Budget, Analysis & Planning team.

Specific duties and responsibilities include, but are not limited to, the following:

Labor Distribution

• Coordinates with UT institutions to reconcile Labor Distribution clearing account to ensure data integrity, timely and accurate financial reporting.
• Ensures accurate and timely processing of labor distribution corrections and adjustments.
• Provides direction, guidance and support to campuses and institutes in making corrections to labor distribution schedules in compliance with university fiscal policy, internal controls and best practices.
• Works closely with Payroll, HR, Controller, and Sponsored Projects Administration to troubleshoot errors in Labor Distribution and improve the end-to-end labor costing process.
• Develops, maintains and delivers training on the labor distribution process system-wide.
• Oversees testing and communication of new functionality in the Labor Distribution module, developing and refining processes accordingly.
• Leads UT DASH Community of Practice for Labor Distribution.
• Manages labor schedules for UT System Administration personnel.

Position Budgeting

• Oversees position budgeting maintenance and reconciliation process throughout the year, including during Proposed and Revised budget cycles.
• Serves as UT System Office of Budget, Analysis & Planning point of contact for position budgeting in the Oracle EPM (Enterprise Performance Management) module.
• Works closely with HR, DTS, and campus/institute budget offices to ensure seamless transition of HR data into EPM position budgeting.
• Continually seek ways to streamline position budgeting process and coordinate with appropriate departments to implement into practice.
• Provides position budget reporting to various stakeholders, including required reporting to the State.

Assist colleagues in other responsibilities of the UT System Office of Budget, Analysis and Planning, including but not limited to:

• Participate in UT’s budget development process, developing budget documents and other materials for UT Board of Trustee meetings.
• Complete mandatory reports to state agencies and officials.
• Conduct analysis for Fiscal Notes, ad hoc reports, and decision support.
• Assist campus/institute staff with financial analysis and budget development.
• Create documents and graphics for meetings and presentations.
• Provide trend analysis, reports, and projections for use in short- and long-range financial planning and forecasting.
• Account reconciliation and monitoring.

Bachelor's degree in Accounting, Finance or directly related field and 3-4 years work experience in accounting, finance or directly related field are required.

Additional skills, experiences, and qualifications include:

• Excellent, demonstrated analytical and critical-thinking skills.
• Ability to understand how complex systems integrate.
• Ability to provide excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, &/or instructions for completing paperwork.
• Strong problem solving, management, planning, interpersonal and organizational skills.
• Ability to conceptualize, plan and organize multiple assignments effectively to meet changing priorities and deadlines.
• Ability to work independently with minimal supervision.
• Ability to analyze processes to make process improvement recommendations.

Preferred Qualifications

Masters degree with experience with Oracle Fusion Labor Distribution and EPM.

Preferred additional knowledge, skills, and abilities:

• Strong background in general ledger accounting, reconciliations and clearing suspense accounts.
Knowledge of university and campus policies and procedures.

Application Process

For full consideration, applications should be accompanied by a letter of interest, a resume, and three professional references.

Benefits and Compensation

Compensation for this position is budgeted for $75,000 to $85,000

The University offers a comprehensive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits and much more. Additionally, Tennessee residents do not pay a state income tax. For more information on the University of Tennessee’s benefits, visit https://hr.tennessee.edu/benefits/