Operations Project Coordinator Jobs
Operations Project Coordinator jobs are open from entry-level to senior across healthcare, logistics, technology, and manufacturing, with specializations in process improvement, cross-functional project delivery, and operational workflow management. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 67+ Operations Project Coordinator jobs
For more than 170 years, Elwyn has been leading the way in supporting children, teens, and adults with autism, intellectual and developmental disabilities, and behavioral health challenges. As a mission-driven nonprofit, we’re here to create real change – helping people lead meaningful, fulfilling lives.
Now, we’re looking for passionate team members to join us. Here, your work will change lives – including your own. You’ll make an impact every day, find purpose in what you do, and grow in a career that truly matters.
At Elwyn, we take care of you while you care for others. We offer:
- Generous Paid Time Off
- Comprehensive Medical/Dental/Vision Benefit Packages
- Earned Wage Access/On-Demand Pay
- Paid On-the-Job Training
- Tuition Reimbursement
- Career Advancement Opportunities and Growth
- Flexible Schedules
- Retirement Savings Plan
Join us and be a part of something bigger. Apply today.
Elwyn seeks an HR Ops Coordinator to maintain frontline custodial responsibility for creating and maintaining employee files within Elwyn’s Central Human Resources records. This role is responsible for fulfilling requests from service areas and support departments for employee records during audits and licensure reviews while maintaining the highest standards of confidentiality.
This position offers hybrid work opportunities, with the primary work location at the nearest Elwyn corporate office and remote work flexibility at the discretion of the HR Operations Manager.
- Record Management: Creates and maintains electronic personnel records for both current and former Elwyn employees.
- Documentation Standards: Prepares, verifies, and organizes employee documentation for electronic filing according to Human Resources guidelines, procedures, and applicable laws or regulations.
- Collaboration: Works closely with the Onboarding Team to ensure the timely collection and storage of all new hire documentation.
- System Integration: Extracts employee documents from the HRIS for import and cataloging into the HR Document Management System.
- Auditing: Performs periodic audits of files and contents to ensure accuracy and adherence to regulatory requirements and company policies.
- Compliance Support: Prepares and shares requested electronic documents for program and service area audits.
- Confidentiality: Handles sensitive information and requests in strict accordance with standard operating procedures, the code of conduct, and federal/state regulations, including HIPAA.
- Tracking & Reporting: Maintains comprehensive lists and charts regarding file contents, retention requirements, and program-specific file needs.
- Unemployment Claims Management: Handles, oversees, and responds to unemployment claims from various locations within the organization, ensuring timely and accurate documentation is provided to state agencies and internal stakeholders.
- Departmental Support: Assists Human Resources staff and cross-functional supervisors with organizing, reviewing, and retrieving employee records for regulatory and compliance audits.
- Credentialing: Supports the credentialing and re-credentialing process by auditing and maintaining current data in the HRIS, including licensures, education levels, driver's license information, and bi-annual physicals.
- Administrative Operations: Manages mail collection, scanning, and digital distribution to remote HR staff via email, SharePoint, and other applicable systems and software.
- Service Requests: Completes Verifications of Employment (VOE), Public Service Loan Forgiveness (PSLF) forms, and HR service tickets timely, adhering to established Service Level Agreements (SLA).
- Team Assistance: Provides backup support to the HR Services Team and other HR staff as needed.
- General: Performs other duties as assigned.
- Education: High school diploma or GED.
-
Experience:
- Two years’ experience in an office environment with filing responsibilities.
- Experience creating and maintaining large filing systems is preferred.
- Responsibility for the creation and ongoing maintenance of employee records is highly preferred.
-
Confidentiality:
- Must demonstrate an unwavering ability to handle highly confidential materials in accordance with organizational policy and applicable laws, including HIPAA.
- Knowledge of federal and state regulations related to the implementation, maintenance, and retention of employee records is preferred.
-
Technical Proficiencies:
- Required knowledge of employee file storage inventory, best practices, and methodologies.
- Required experience using record scanning systems and software.
- Proficiency with Microsoft Windows and Microsoft Office, specifically Word, Excel, and Outlook.
- Experience with UKG Pro or other Human Resources Information System (HRIS) software.
- Experience with ticketing systems such as Zendesk or ServiceNow is preferred.
-
Core Competencies:
- Excellent customer interaction and communication skills.
- Demonstrated strong attention to detail and a high-level ability to organize tasks and files.
- Proven ability to work independently within a dynamic environment.
- Ability to effectively prioritize and manage workloads in a high-volume environment.
- Ability to work effectively in a team-based setting.
For more than 170 years, Elwyn has been leading the way in supporting children, teens, and adults with autism, intellectual and developmental disabilities, and behavioral health challenges. As a mission-driven nonprofit, we’re here to create real change – helping people lead meaningful, fulfilling lives.
Now, we’re looking for passionate team members to join us. Here, your work will change lives – including your own. You’ll make an impact every day, find purpose in what you do, and grow in a career that truly matters.
At Elwyn, we take care of you while you care for others. We offer:
- Generous Paid Time Off
- Comprehensive Medical/Dental/Vision Benefit Packages
- Earned Wage Access/On-Demand Pay
- Paid On-the-Job Training
- Tuition Reimbursement
- Career Advancement Opportunities and Growth
- Flexible Schedules
- Retirement Savings Plan
Join us and be a part of something bigger. Apply today.
Elwyn seeks an HR Ops Coordinator to maintain frontline custodial responsibility for creating and maintaining employee files within Elwyn’s Central Human Resources records. This role is responsible for fulfilling requests from service areas and support departments for employee records during audits and licensure reviews while maintaining the highest standards of confidentiality.
This position offers hybrid work opportunities, with the primary work location at the nearest Elwyn corporate office and remote work flexibility at the discretion of the HR Operations Manager.
- Record Management: Creates and maintains electronic personnel records for both current and former Elwyn employees.
- Documentation Standards: Prepares, verifies, and organizes employee documentation for electronic filing according to Human Resources guidelines, procedures, and applicable laws or regulations.
- Collaboration: Works closely with the Onboarding Team to ensure the timely collection and storage of all new hire documentation.
- System Integration: Extracts employee documents from the HRIS for import and cataloging into the HR Document Management System.
- Auditing: Performs periodic audits of files and contents to ensure accuracy and adherence to regulatory requirements and company policies.
- Compliance Support: Prepares and shares requested electronic documents for program and service area audits.
- Confidentiality: Handles sensitive information and requests in strict accordance with standard operating procedures, the code of conduct, and federal/state regulations, including HIPAA.
- Tracking & Reporting: Maintains comprehensive lists and charts regarding file contents, retention requirements, and program-specific file needs.
- Unemployment Claims Management: Handles, oversees, and responds to unemployment claims from various locations within the organization, ensuring timely and accurate documentation is provided to state agencies and internal stakeholders.
- Departmental Support: Assists Human Resources staff and cross-functional supervisors with organizing, reviewing, and retrieving employee records for regulatory and compliance audits.
- Credentialing: Supports the credentialing and re-credentialing process by auditing and maintaining current data in the HRIS, including licensures, education levels, driver's license information, and bi-annual physicals.
- Administrative Operations: Manages mail collection, scanning, and digital distribution to remote HR staff via email, SharePoint, and other applicable systems and software.
- Service Requests: Completes Verifications of Employment (VOE), Public Service Loan Forgiveness (PSLF) forms, and HR service tickets timely, adhering to established Service Level Agreements (SLA).
- Team Assistance: Provides backup support to the HR Services Team and other HR staff as needed.
- General: Performs other duties as assigned.
- Education: High school diploma or GED.
-
Experience:
- Two years’ experience in an office environment with filing responsibilities.
- Experience creating and maintaining large filing systems is preferred.
- Responsibility for the creation and ongoing maintenance of employee records is highly preferred.
-
Confidentiality:
- Must demonstrate an unwavering ability to handle highly confidential materials in accordance with organizational policy and applicable laws, including HIPAA.
- Knowledge of federal and state regulations related to the implementation, maintenance, and retention of employee records is preferred.
-
Technical Proficiencies:
- Required knowledge of employee file storage inventory, best practices, and methodologies.
- Required experience using record scanning systems and software.
- Proficiency with Microsoft Windows and Microsoft Office, specifically Word, Excel, and Outlook.
- Experience with UKG Pro or other Human Resources Information System (HRIS) software.
- Experience with ticketing systems such as Zendesk or ServiceNow is preferred.
-
Core Competencies:
- Excellent customer interaction and communication skills.
- Demonstrated strong attention to detail and a high-level ability to organize tasks and files.
- Proven ability to work independently within a dynamic environment.
- Ability to effectively prioritize and manage workloads in a high-volume environment.
- Ability to work effectively in a team-based setting.
See All 67 Operations Project Coordinator Jobs
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Find JobsOperations Project Coordinator Job Market
Who's Hiring
Top Industries Hiring
- Biotechnology & Pharmaceuticals
- Consulting & Professional Services
What Employers Look For
The qualifications that appear most often in operations project coordinator jobs.
- Bachelor's degree in business, operations management, or a related field
- Proficiency with project management tools such as Asana, Smartsheet, or Monday.com
- 2 to 4 years of experience supporting cross-functional projects or operational programs
- Strong written and verbal communication skills for stakeholder updates and documentation
- Experience with data tracking, reporting, and creating process documentation or SOPs
- PMP certification or enrollment in a recognized project management training program
Tips for Your Operations Project Coordinator Job Search
Tailor your resume to PMP-adjacent language
Even without a PMP certification, mirror the vocabulary from each job posting, words like 'stakeholder alignment,' 'scope management,' and 'milestone tracking' signal fluency with project methodology and get you past automated screening faster.
Quantify operational impact, not just duties
Hiring managers for this role scan for outcomes. Replace 'coordinated vendor onboarding' with 'reduced vendor onboarding time by consolidating five steps into one intake form.' Numbers tied to process efficiency carry far more weight than task descriptions.
Apply early to roles that fit
Migrate Mate lists operations project coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Filter postings by the tools they require
Many operations project coordinator roles are built around a specific stack, Smartsheet, Asana, Monday.com, or an internal ERP. If you have direct experience with the tool named in the posting, call it out in your first bullet, not buried in a skills list.
Prepare a cross-functional conflict scenario
Interviewers for this role almost always ask how you've managed competing priorities between departments. Prepare one specific example where two teams had conflicting deadlines and explain the coordination steps you took, not just the resolution.
Negotiate scope alongside compensation
Before accepting an offer, clarify how many concurrent projects you'll own and whether a project management system is already in place. Coordinators hired into disorganized environments without tooling often find their workload doubles within six months.
Operations Project Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most operations project coordinators?
IQVIA, Synergy Fiber, and University of Florida are hiring the most operations project coordinators right now, with openings concentrated in California, Florida, and New York, based on current listings on Migrate Mate as of November 2026. Demand tends to be highest at companies undergoing rapid growth, system migrations, or large-scale process improvement initiatives.
How many operations project coordinator jobs are remote?
About 56% of operations project coordinator openings are fully remote or hybrid as of November 2026, though availability varies significantly by industry. Sub-areas like technology operations, program administration, and SaaS implementation coordination carry the highest share of remote roles, while roles tied to physical facilities, manufacturing, or on-site logistics tend to require in-person presence.
How do you become an operations project coordinator?
Start by building a foundation in business operations or project support through a relevant degree, certificate program, or administrative role. Gain hands-on experience coordinating tasks across teams, then learn a widely used project management tool. Document process improvements you've contributed to, and pursue a recognized project management certification to strengthen your candidacy for mid-level roles.
Can you get an operations project coordinator job with little experience?
Yes, many employers hire candidates with limited direct experience if you can demonstrate strong organizational skills, comfort with project tools, and exposure to cross-functional work in any context. Administrative roles, internships, or volunteer coordination work all translate well. Highlight any situation where you managed a timeline, tracked deliverables, or kept multiple stakeholders aligned on a shared goal.
What does the operations project coordinator interview process look like?
The process typically starts with a recruiter screening call focused on your background and tool familiarity, followed by a hiring manager interview built around behavioral questions and situational scenarios. Many employers add a practical exercise such as building a project tracker or drafting a process flow. Final rounds often include a panel with cross-functional stakeholders you would work alongside directly.
Where can I find and apply to operations project coordinator jobs?
You can find and apply to operations project coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search the roles available, find the ones that match your experience and preferences, and apply directly to each listing that fits.
See All 67 Operations Project Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
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