Operations Specialist Jobs in Indianapolis, IN
Operations Specialist jobs in Indianapolis are concentrated across logistics and supply chain, healthcare administration, and financial services, with hiring activity in the Meridian-Kessler corridor, downtown's Mile Square, and the northwest side near Zionsville Road. Employers actively posting right now include Ricoh, Calumet, and Gardant. Scan the live roles below and apply to whichever ones fit.
Find Operations Specialist JobsOverview
Open roles16
Top employerRicoh
Work type100% On-site
Top credentialHigh school diploma or GED
Companies hiring16
Showing 5 of 16+ Operations Specialist jobs
Lease Operations Specialist
We won't show you this job again
Added 1d ago
Gene B. Glick Company
Lease Operations Specialist
Indianapolis, Indiana
Added 1d ago
Operations Management Specialist
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Added 2d ago
Indiana University
Operations Management Specialist
Indianapolis, Indiana
Added 2d ago
Beverage Specialist & Hospitality Operations
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Added 5d ago
Ivy Tech Community College
Beverage Specialist & Hospitality Operations
Indianapolis, Indiana
Added 5d ago
Gift and Donor Operations Specialist
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Added 6d ago
Autism Speaks
Gift and Donor Operations Specialist
Indianapolis, Indiana
Added 6d ago
Specialist-Practice Operations
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Added 1w ago
Indiana University Health
Specialist-Practice Operations
Indianapolis, Indiana
Added 1w ago
Added 1d ago
Lease Operations Specialist
Gene B. Glick Company·Indianapolis, Indiana
Job functions:
High school diploma or GED
501-1,000 employees
Job Description
Overview:
The Lease Operations Specialist is responsible for supporting accurate, timely, and consistent lease administration across the portfolio. This role processes tenancy applications, lease renewals, affordable program certifications, waiting list activity, move-in and recertification documentation, signature collection, and tenant file creation. The position partners closely with property teams, compliance, leasing, and operations to support occupancy, resident experience, regulatory requirements, and audit-ready documentation.
Responsibilities:
Application Processing
- Process tenancy applications in accordance with company procedures, program requirements, screening standards, and applicable leasing timelines.
- Review applications for completeness, accuracy, required documentation, signatures, fees, and supporting information.
- Communicate with applicants, site teams, and internal partners regarding missing items, status updates, qualification requirements, and next steps.
- Track application status, pending documentation, approval conditions, denials, cancellations, and move-in readiness items in applicable systems.
- Identify and escalate application concerns, exceptions, urgent move-in risks, screening questions, or documentation inconsistencies to the appropriate manager or compliance partner.
Affordable Program Certifications
- Prepare, process, and maintain affordable program certifications, including initial, move-in, annual, and interim certifications.
- Collect, review, and track required household income, asset, student status, and program documentation needed to complete certification files.
- Prepare certification forms, verification requests, calculation support, resident notices, and other required documents in accordance with program requirements and company standards.
- Monitor certification deadlines and proactively follow up with residents, applicants, site teams, and third parties to reduce delinquency and file aging.
- Identify and escalate certification issues, missing documentation, household changes, calculation concerns, or program eligibility questions to the appropriate manager or compliance partner.
Waiting List Management
- Maintain assigned waiting lists in accordance with company procedures, property requirements, and applicable affordable housing program requirements.
- Assign applicants from waiting lists based on established eligibility, preference, unit availability, and assignment procedures.
- Monitor waiting list activity, applicant status, unit availability, and program demand to support timely and accurate applicant placement.
- Communicate with leadership and property teams when waiting lists need to be opened, closed, updated, or reviewed based on occupancy needs, applicant volume, and program requirements.
- Maintain accurate waiting list documentation, status updates, applicant communication records, and audit-ready support files.
Move-In, Recertification & Renewal Documentation
- Prepare move-in documents, lease documents, recertification packets, renewal documents, notices, addenda, and related forms as assigned.
- Coordinate document routing, signature collection, completion tracking, and follow-up with applicants, residents, property teams, and internal stakeholders.
- Review completed documents for accuracy, completeness, required signatures, dates, attachments, and consistency with approved terms or certification outcomes.
- Support move-in readiness by confirming required documents, payments, approvals, certifications, and file components are completed prior to move-in or key release.
- Support renewal and recertification workflows by preparing documentation, tracking due dates, communicating missing items, and updating status reports.
Tenant File Creation & Record Management
- Create and maintain tenant files in accordance with company standards, regulatory requirements, and document retention procedures.
- Ensure move-in, renewal, recertification, and affordable certification documents are accurately organized, saved, and filed in the appropriate system.
- Maintain file accuracy and audit readiness by regularly reviewing documents for missing information, outdated forms, incomplete signatures, or inconsistent records.
- Protect confidential applicant, resident, financial, and household information in accordance with company policy and privacy expectations.
Communication & Cross-Functional Coordination
- Serve as a centralized point of coordination for application, renewal, certification, waiting list, and tenant file status questions.
- Communicate clearly and professionally with applicants, residents, property teams, compliance partners, leasing teams, and operations leadership.
- Provide timely updates on queue status, aging items, deadline risks, and documentation issues.
- Partner with site teams to resolve move-in, renewal, recertification, and applicant assignment questions efficiently.
- Support continuous improvement by identifying workflow gaps, recurring documentation issues, training needs, and process improvement opportunities.
Quality, Accuracy & Compliance Support
- Follow established SOPs, checklists, and quality standards to ensure consistent processing and documentation practices.
- Complete work with a high degree of accuracy, attention to detail, timeliness, and confidentiality.
- Participate in file reviews, quality control checks, audit preparation, training, and process calibration activities as assigned.
- Maintain working knowledge of applicable lease administration processes, affordable program requirements, Fair Housing expectations, and company policies.
- High school diploma or equivalent required.
- Experience in multifamily property management, lease administration, affordable housing, leasing, customer service, and administrative processing preferred.
- Experience preparing lease, renewal, move-in, recertification, and tenant file documentation.
- Strong attention to detail and ability to manage high-volume documentation with accuracy.
- Ability to prioritize competing deadlines, manage queues, and follow established service level expectations.
- Strong written and verbal communication skills with a customer-focused and professional approach.
- Ability to interpret procedures, follow checklists, and apply consistent documentation standards.
- Strong organizational skills and ability to maintain accurate, audit-ready records.
- Ability to work collaboratively.
- Ability to handle sensitive personal, financial, and household information with confidentiality.
- Problem-solving mindset with the ability to identify issues, escalate appropriately, and recommend process improvements.
- Proficiency with Yardi Property Management Software preferred.
- Proficiency with Microsoft Office, Excel, Word, SharePoint and Outlook.
- Must have and maintain a valid Driver's License.
- Minimum travel.
- Must be able to read and comprehend the English language.
- Fluent in Spanish is a plus.
Gene B. Glick Company
Lease Operations Specialist
Indianapolis, Indiana
Added 1d ago501-1,000 employees
Job functions:
High school diploma or GED
Job Description
Overview:
The Lease Operations Specialist is responsible for supporting accurate, timely, and consistent lease administration across the portfolio. This role processes tenancy applications, lease renewals, affordable program certifications, waiting list activity, move-in and recertification documentation, signature collection, and tenant file creation. The position partners closely with property teams, compliance, leasing, and operations to support occupancy, resident experience, regulatory requirements, and audit-ready documentation.
Responsibilities:
Application Processing
- Process tenancy applications in accordance with company procedures, program requirements, screening standards, and applicable leasing timelines.
- Review applications for completeness, accuracy, required documentation, signatures, fees, and supporting information.
- Communicate with applicants, site teams, and internal partners regarding missing items, status updates, qualification requirements, and next steps.
- Track application status, pending documentation, approval conditions, denials, cancellations, and move-in readiness items in applicable systems.
- Identify and escalate application concerns, exceptions, urgent move-in risks, screening questions, or documentation inconsistencies to the appropriate manager or compliance partner.
Affordable Program Certifications
- Prepare, process, and maintain affordable program certifications, including initial, move-in, annual, and interim certifications.
- Collect, review, and track required household income, asset, student status, and program documentation needed to complete certification files.
- Prepare certification forms, verification requests, calculation support, resident notices, and other required documents in accordance with program requirements and company standards.
- Monitor certification deadlines and proactively follow up with residents, applicants, site teams, and third parties to reduce delinquency and file aging.
- Identify and escalate certification issues, missing documentation, household changes, calculation concerns, or program eligibility questions to the appropriate manager or compliance partner.
Waiting List Management
- Maintain assigned waiting lists in accordance with company procedures, property requirements, and applicable affordable housing program requirements.
- Assign applicants from waiting lists based on established eligibility, preference, unit availability, and assignment procedures.
- Monitor waiting list activity, applicant status, unit availability, and program demand to support timely and accurate applicant placement.
- Communicate with leadership and property teams when waiting lists need to be opened, closed, updated, or reviewed based on occupancy needs, applicant volume, and program requirements.
- Maintain accurate waiting list documentation, status updates, applicant communication records, and audit-ready support files.
Move-In, Recertification & Renewal Documentation
- Prepare move-in documents, lease documents, recertification packets, renewal documents, notices, addenda, and related forms as assigned.
- Coordinate document routing, signature collection, completion tracking, and follow-up with applicants, residents, property teams, and internal stakeholders.
- Review completed documents for accuracy, completeness, required signatures, dates, attachments, and consistency with approved terms or certification outcomes.
- Support move-in readiness by confirming required documents, payments, approvals, certifications, and file components are completed prior to move-in or key release.
- Support renewal and recertification workflows by preparing documentation, tracking due dates, communicating missing items, and updating status reports.
Tenant File Creation & Record Management
- Create and maintain tenant files in accordance with company standards, regulatory requirements, and document retention procedures.
- Ensure move-in, renewal, recertification, and affordable certification documents are accurately organized, saved, and filed in the appropriate system.
- Maintain file accuracy and audit readiness by regularly reviewing documents for missing information, outdated forms, incomplete signatures, or inconsistent records.
- Protect confidential applicant, resident, financial, and household information in accordance with company policy and privacy expectations.
Communication & Cross-Functional Coordination
- Serve as a centralized point of coordination for application, renewal, certification, waiting list, and tenant file status questions.
- Communicate clearly and professionally with applicants, residents, property teams, compliance partners, leasing teams, and operations leadership.
- Provide timely updates on queue status, aging items, deadline risks, and documentation issues.
- Partner with site teams to resolve move-in, renewal, recertification, and applicant assignment questions efficiently.
- Support continuous improvement by identifying workflow gaps, recurring documentation issues, training needs, and process improvement opportunities.
Quality, Accuracy & Compliance Support
- Follow established SOPs, checklists, and quality standards to ensure consistent processing and documentation practices.
- Complete work with a high degree of accuracy, attention to detail, timeliness, and confidentiality.
- Participate in file reviews, quality control checks, audit preparation, training, and process calibration activities as assigned.
- Maintain working knowledge of applicable lease administration processes, affordable program requirements, Fair Housing expectations, and company policies.
- High school diploma or equivalent required.
- Experience in multifamily property management, lease administration, affordable housing, leasing, customer service, and administrative processing preferred.
- Experience preparing lease, renewal, move-in, recertification, and tenant file documentation.
- Strong attention to detail and ability to manage high-volume documentation with accuracy.
- Ability to prioritize competing deadlines, manage queues, and follow established service level expectations.
- Strong written and verbal communication skills with a customer-focused and professional approach.
- Ability to interpret procedures, follow checklists, and apply consistent documentation standards.
- Strong organizational skills and ability to maintain accurate, audit-ready records.
- Ability to work collaboratively.
- Ability to handle sensitive personal, financial, and household information with confidentiality.
- Problem-solving mindset with the ability to identify issues, escalate appropriately, and recommend process improvements.
- Proficiency with Yardi Property Management Software preferred.
- Proficiency with Microsoft Office, Excel, Word, SharePoint and Outlook.
- Must have and maintain a valid Driver's License.
- Minimum travel.
- Must be able to read and comprehend the English language.
- Fluent in Spanish is a plus.
See All 16 Operations Specialist Jobs in Indianapolis
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Find Operations Specialist JobsOperations Specialist Job Market in Indianapolis
Who's Hiring
Operations Specialist Jobs in Indianapolis: Frequently Asked Questions
How do I get a operations specialist job in Indianapolis?
Focus your search on Indianapolis's strongest hiring sectors: logistics and third-party distribution hubs on the south and west sides, healthcare systems and insurance carriers concentrated downtown and in Carmel, and financial services firms in the Keystone corridor. Candidates who can demonstrate process documentation, cross-functional coordination, and ERP or WMS experience stand out locally. Tailoring your resume to the specific operation type, whether warehouse, clinical, or corporate, gives you a clear edge in this market.
Which companies hire operations specialists in Indianapolis?
Employers hiring operations specialists in Indianapolis right now include Ricoh, Calumet, and Gardant, based on current listings on Migrate Mate as of November 2026. Indianapolis attracts a wide range of employer types, from national distribution centers and regional healthcare networks to corporate headquarters and insurance carriers that maintain large operational teams locally.
Are there remote operations specialist jobs in Indianapolis?
Yes, but availability depends heavily on the role type. Desk-based and analytical operations work, such as process coordination, reporting, and vendor management, tends to be remote-eligible, while roles tied to physical facilities or warehouse floors are typically on-site. About 0% of operations specialist openings tied to Indianapolis are remote or hybrid as of November 2026, with the strongest remote concentration in insurance operations and corporate back-office functions.
How can I get a operations specialist job in Indianapolis with little or no experience?
The most realistic entry path in Indianapolis is through operations coordinator or administrative support roles at logistics companies along I-465 or healthcare organizations downtown, where employers frequently hire from within and promote based on process knowledge. Roles like operations assistant, scheduling coordinator, or inventory associate serve as practical stepping stones. Ivy Tech Community College's business and supply chain programs are also well-regarded locally and can accelerate your entry into the field.
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