OPT Billing Representative Jobs
Billing Representative jobs are a strong fit for F-1 OPT students with backgrounds in accounting, finance, or business administration. Most roles qualify as professional positions under OPT, and many healthcare and financial services employers have established processes for sponsoring international candidates after the OPT period ends.
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Get Access To All JobsGeneral Responsibilities:
Responsible for coordinating the accurate and timely billing for an engineering consulting firm.
Essential Roles and Responsibilities:
- Under immediate supervision, perform routine billing functions following established billing procedures. Prepare timely and accurate billing for designated projects in accordance with contractual agreements, accounting standards, internal controls, and within defined billing cycles or client deadlines, ensuring that all billing is internally approved and sent to clients on schedule, attaching all necessary backup.
- Review and verify proposals/contracts to ensure accurate and complete project registrations. Validate billing requirements, budgets, rates, due dates, tasks, payment terms, contract numbers and basic services provided, making updates in the project registration and affiliated systems as required.
- Create and maintain electronic project files. Apply company quality assurance guidelines and procedures for project document management and retention.
- Generate, audit, and distribute draft invoices and/or credit memos to Project Management for review based on understanding of contract and client billing requirements, within defined billing cycles. Obtain appropriate approvals, escalating when required to meet deadlines and financial metrics.
- Prepare and submit final invoice packages, including cover pages, applications for payment, lien waivers, and other applicable backup. Distribute invoices to external clients through various distribution platforms e.g., mail, email, and client portal uploads.
- Perform routine collections efforts for centralized National Accounts which could include phone calls or emails. May communicate with clients regarding past due invoices.
- Confirm documentation of collection activities including invoice submission, expected payments, and both internal and external follow-up communication in the collections tool.
- Escalate non-routine AR issues to direct supervisor to determine necessary collection actions.
- Provide excellent client service by maintaining a positive and professional attitude as well as positive and cooperative relationship with peers, coordinators, and managers, as well as when interacting by phone, email, chats, or in person with internal and external clients.
- Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
- Be responsible for maintaining quality standards on all projects.
- Perform other duties as assigned.
Requirements
- Associates degree in related field. Or, in lieu of a degree, a High School diploma or equivalent plus a minimum 2 years’ accounting related experience.
- Minimum 2 years’ accounting related experience.
- Valid driver’s license with acceptable violation history.
About Terracon
Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 8,000 curious minds focused on solving engineering and technical challenges from more than 200 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon’s growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace.
Terracon’s vision of “Together, we are best at people” is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.
EEO Statement
Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.
General Responsibilities:
Responsible for coordinating the accurate and timely billing for an engineering consulting firm.
Essential Roles and Responsibilities:
- Under immediate supervision, perform routine billing functions following established billing procedures. Prepare timely and accurate billing for designated projects in accordance with contractual agreements, accounting standards, internal controls, and within defined billing cycles or client deadlines, ensuring that all billing is internally approved and sent to clients on schedule, attaching all necessary backup.
- Review and verify proposals/contracts to ensure accurate and complete project registrations. Validate billing requirements, budgets, rates, due dates, tasks, payment terms, contract numbers and basic services provided, making updates in the project registration and affiliated systems as required.
- Create and maintain electronic project files. Apply company quality assurance guidelines and procedures for project document management and retention.
- Generate, audit, and distribute draft invoices and/or credit memos to Project Management for review based on understanding of contract and client billing requirements, within defined billing cycles. Obtain appropriate approvals, escalating when required to meet deadlines and financial metrics.
- Prepare and submit final invoice packages, including cover pages, applications for payment, lien waivers, and other applicable backup. Distribute invoices to external clients through various distribution platforms e.g., mail, email, and client portal uploads.
- Perform routine collections efforts for centralized National Accounts which could include phone calls or emails. May communicate with clients regarding past due invoices.
- Confirm documentation of collection activities including invoice submission, expected payments, and both internal and external follow-up communication in the collections tool.
- Escalate non-routine AR issues to direct supervisor to determine necessary collection actions.
- Provide excellent client service by maintaining a positive and professional attitude as well as positive and cooperative relationship with peers, coordinators, and managers, as well as when interacting by phone, email, chats, or in person with internal and external clients.
- Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
- Be responsible for maintaining quality standards on all projects.
- Perform other duties as assigned.
Requirements
- Associates degree in related field. Or, in lieu of a degree, a High School diploma or equivalent plus a minimum 2 years’ accounting related experience.
- Minimum 2 years’ accounting related experience.
- Valid driver’s license with acceptable violation history.
About Terracon
Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 8,000 curious minds focused on solving engineering and technical challenges from more than 200 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon’s growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace.
Terracon’s vision of “Together, we are best at people” is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.
EEO Statement
Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.
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Get Access To All JobsTips for Finding OPT Sponsorship in Billing Representative
Target employers with dedicated billing departments
Large healthcare systems, insurance carriers, and financial services firms maintain dedicated billing teams and are far more likely to have HR infrastructure for OPT authorization and future visa sponsorship than small practices or solo operators.
Emphasize your accounting or finance coursework
Billing Representative roles often qualify as specialty occupations under OPT when tied to a relevant degree. Explicitly connect your coursework in accounting, finance, or business administration to the role in your resume and cover letter.
Get your EAD card timeline right before applying
Apply for your EAD at least 90 days before your program end date. Billing roles in healthcare and finance often have multi-week hiring cycles, so you need your work authorization confirmed before or during the offer stage.
Ask about H-1B sponsorship history during interviews
Before accepting an offer, confirm whether the employer has previously sponsored H-1B visas. Billing roles in large organizations qualify as specialty occupations, but sponsorship willingness varies significantly by company size and HR capacity.
Highlight medical billing software proficiency
Employers in healthcare billing specifically value experience with systems like Epic, Cerner, or Meditech. Listing these on your resume signals job-ready skills and reduces employer hesitation about onboarding someone with OPT time constraints.
Track your OPT end date against employer hiring timelines
If you have fewer than six months of OPT remaining, be upfront early in the process. Some employers will fast-track sponsorship paperwork. Others won't, and knowing this saves you from wasting time on roles that won't convert.
Billing Representative OPT: Frequently Asked Questions
Can I work as a Billing Representative on F-1 OPT?
Yes, Billing Representative roles generally qualify for F-1 OPT as long as the position is directly related to your field of study. A degree in accounting, finance, health information management, or business administration typically satisfies that requirement. Document the connection between your degree and the role clearly in case USCIS or your employer's HR team asks for clarification.
Does a Billing Representative job qualify for STEM OPT extension?
Only if your degree is in a STEM-designated field and the employer is enrolled in E-Verify. Billing roles rooted in health information systems, data analytics, or management information systems from a STEM-classified program may qualify. Business administration degrees without a STEM designation do not qualify, even if the work is analytical. Check your program's CIP code with your DSO to confirm eligibility.
How do I find Billing Representative employers who are open to OPT candidates?
Migrate Mate is built specifically for F-1 OPT students and filters for employers who have demonstrated openness to international work authorization. Browse Billing Representative listings on Migrate Mate to identify companies with OPT-friendly hiring patterns, rather than applying broadly and discovering sponsorship barriers late in the process.
What happens to my OPT authorization if I get laid off from a billing job?
You enter a 60-day unemployment grace period starting the day your employment ends. During those 60 days you must find a new qualifying position, or your F-1 status will fall out of compliance. Report any job change to your DSO promptly. The 60-day clock does not pause, so begin your job search immediately and document every application.
Will Billing Representative experience help me qualify for H-1B sponsorship later?
It can, particularly if your role involves specialized functions tied to a specific degree field, such as medical coding, revenue cycle management, or financial analysis. USCIS evaluates H-1B eligibility on a case-by-case basis. Employers are more likely to sponsor billing professionals in large healthcare networks or financial institutions than in smaller offices, where HR capacity for immigration filings is limited.