OPT Contract Analyst Jobs
Contract Analyst roles are a strong fit for F-1 OPT students with backgrounds in business, finance, supply chain, or legal studies. Most positions qualify as specialty occupations, making H-1B visa sponsorship realistic after OPT. Your 12-month OPT window, extendable to 36 months with a STEM extension, gives you time to build experience and secure long-term status.
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Get Access To All JobsContract Administrator I
JOB SUMMARY
Supports the Contract Administration team with contract proposal preparation, contract and supplier negotiations including terms and conditions, administration of major contracts, supplier management and collaboration with other departments while adhering to Sewer District contracting standards. Maintains the contract database and associated files, including renewals in conformance with appropriate standards, policies, procedures and applications. Responsible for the execution of work orders, requisitions and receiving processes. Performs other duties of a similar nature as may be required.
ESSENTIAL FUNCTIONS
Contract Bid Process Responsibilities
- Follows and executes the contract bid and quote process, including preparation of bid packages. Generates contract/change review documentation. Reviews customer specifications and government regulations.
- Organizes and participates in both formal and informal reviews of proposal drafts. Reviews contract documentation with proper personnel to ensure that it meets the operation needs of all stakeholders in the project.
- Assembles accurate contract asset lists and official contract/correspondence files.
- Collects and assembles templates and procedural documentation to support the Sewer District in negotiating contracts, including pricing and terms and formulating policies with suppliers and vendors.
- Prepares bids, process specifications, progress reports and other information as required. Compiles data for preparing estimates during the contract process.
- Assists with generating requests for qualifications and Requests for Proposals for related professional services. Interfaces with Sewer District departments as necessary to assist with contract and/or proposal processing and to obtain required approvals.
- Participates in the communication process during the review stages of the proposal document. Attends progress, pre-bid and pre-construction meetings.
- Provides assistance in procurement for high-level and/or high-risk projects.
Contract Administration
- Responsible for the execution and review of invoices, work orders, requisitions, receiving processes, statements and contractor billings during the contract and prior to payment and closure. Resolves discrepancies with inaccurate and/or overdue invoices.
- Assists in the development and maintenance of contract management instruction policies, procedures and work instructions. Reviews documentation with proper personnel to ensure that it meets Sewer District needs.
- Maintains accurate contract and/or proposal tracking records and files in accordance with Sewer District standards, to include record retention and storage.
- Maintains contract database entries, keeping current with new contracts that are processed and/or executed. Assist with contract renewal review process to ensure no gaps in coverage.
- Generates reports in Sewer District databases to assist with overall contract administration.
Contractor Oversite Responsibilities
- Manages dispatching of contractors to perform services in a timely and accurate manner to meet the needs of the Sewer District.
- Monitors contractor performance to ensure work conforms to contract requirements and specifications through verifying with filed staff and/or performing field verification.
- Coordinates with appropriate supervisors and/or any relevant municipalities to resolve any discrepancies identified with contractor work performed. Documents any non-conformance and makes recommendations for improvement.
- Analyzes market and delivery system to assess process and cost improvement opportunities. Tracks and analyzes contractor performance and compliance.
- Participates in and provides support for initiatives such as supplier enablement, contract management, project management, problem resolution and customer support.
- Performs other duties of a similar nature as may be required.
Contract Administrator II
JOB SUMMARY
Manages contract proposal preparation, contract and supplier negotiation including terms and conditions, administration of major contracts, supplier management and collaboration with internal departments. Manages the contract database and all associated files, including renewals in conformance with appropriate standards, policies, procedures, and applications. Maintains official contract/correspondence files and monitors department performance for conformance to original proposals. Generates contract/change review documentation. Acts as advisor regarding customer specifications and government regulations. Performs other duties of a similar nature as may be required.
ESSENTIAL FUNCTIONS
Contract Bid Process Responsibilities
- Represents the Sewer District in negotiating contracts, including pricing and terms and formulating policies with suppliers and vendors.
- Generates requests for qualifications and Requests for Proposals for related professional services.
- Interfaces with the Sewer District departments as necessary to facilitate contract and/or proposal processing and to obtain required approvals etc.
- Organizes, conducts and participates in both formal and informal management reviews of proposal drafts. Reviews contract documentation with proper personnel to ensure that it meets the operation needs of all stakeholders in the project.
- Prepares bids, process specifications, progress reports and other information as required. Compiles data for preparing estimates during the contract process.
- Facilitates the communication process during the review states of the proposal document. Attends progress, pre-bid and pre-construction meetings.
- Manages contract renewal review process to ensure no gaps in coverage.
- Assists in the procurement for high-level and/or high-risk projects.
Contract Administration
- Performs primary contract administration duties for major contracts including negotiation, correspondence, documentation, certification, financial reporting and product delivery for major contracts. Writes specifications for repairs and upgrades, with input from the appropriate personnel.
- Develops, implements and maintains contract management instruction policies, procedures and work instructions. Maintains pricing and contract.
- Maintains accurate contract and/or proposal tracking records and files in accordance with Sewer District standards, to include record retention and storage.
- Manages contract database entries, keeping current with new contracts that are processed and/or executed.
- Reviews invoices, statements, work orders and contractor billings to monitor compliance for reviews modifications, extensions and contract closeout documents for approval. Actively participates to resolve supplier/contractor grievances, claims, etc.
Contract Oversite Responsibilities
- Assists with procurement of outside contractors, including the developing consultant short lists and Request for Proposals (RFP), review of the contractor proposals and recommending award of consultant contracts.
- Monitors contractor/supplier performance. Coordinates with the appropriate supervisors and/or any relevant municipalities to ensure work conforms to contract requirements and specifications during the contract and prior to payment and closure. Documents any non-conformance; makes recommendations for improvement.
- Participates in and provides support for initiatives such as supplier enablement, contract management, project management, problem resolution and customer support.
- Analyzes market and delivery system to assess process and cost improvement opportunities. Tracks and analyzes contractor performance and compliance.
- Performs other duties of a similar nature as may be required.
MINIMUM JOB REQUIREMENTS
Education
- Candidate must possess an associate degree, preferably in Business Administration or related field.
- Equivalent combination of relevant education and experience may be substituted as outlined in the Education Equivalencies Policy.
Experience
Candidate must possess a minimum of one (1) to three (3) years of progressive contract administration experience in an engineering, maintenance, utility environment or similar industry, including a combination of the following; best practices, vendor selection, contract negotiation, asset management, resource allocation, recordkeeping, reading blueprints and diagrams, contract development, contract standards, procedural documentation, renewals and contract language.
OTHER REQUIREMENTS
KNOWLEDGE, SKILLS AND ABILITIES
- Candidate must possess basic knowledge of administrative, project management, resource allocation, contract administration, basic business law and legalities for successful contract administration.
- Candidate must possess knowledge of best practices in an engineering or utility environment or similar industry, including a combination of the following; best practices, vendor selection, contract negotiation, asset management, resource allocation, recordkeeping, reading blueprints and diagrams, contract development, contract standards, procedural documentation, renewals and contract language.
- Candidate must possess knowledge of municipal bidding and contract procedures and EPA’s NPDES permit requirements.
- Candidate must possess effective written and verbal communication, organizational skills and decision-making abilities.
- Candidate must possess the ability to successfully build and sustain positive and collaborative working relationships with a broad range of stakeholders, contractors, community, government personnel and customers and the ability to provide high quality service.
- Candidate must possess the ability to effectively use progressive project and/or contract management techniques to successfully initiate and manage contracts through to completion on time and on budget; these skills shall be further developed during the course of employment within the position.
- Candidate must be detail-oriented and capable of managing large amount of data, maintain detailed comprehensive records, analyze and organize information, have effective project and time management skills and be well organized.
- Candidate must possess negotiation and conflict resolution skills to address issues and opportunities for improvement with diverse groups.
- Candidate must be proficient in Microsoft Office Suite including Word, Excel, Access, Outlook and PowerPoint.
PHYSICAL AND MENTAL REQUIREMENTS
During the course of performing the essential functions of this position the employee must be able to compile, compare, copy, compute, analyze, synthesize, coordinate, instruct and negotiate. Ability to communicate while exhibiting strong interpersonal skills is required. Physical work will need to be performed, such as standing, sitting, walking, reaching fingering, talking and hearing. Ability to lift up to 10 lbs. on an occasional basis. Position will require visual demands of near acuity, far acuity, depth perception, color vision and accommodation. The position is primarily office work; however, the position requires visiting Sewer District sites up to 10% of the typical workday. While working in the field the employee may be exposed to extreme weather, wet and/or humid conditions and confined/restricted working environments.
Pay Range: USD, Commensurate with Experience
- Contract Administrator I: $62,540 - $78,175
- Contract Administrator II: $65,482 - $81,854
Our Equal Employment Opportunity Statement
Our Accessibility Statement
Our Education Equivalencies Policy
Our Employee Benefits & Wellness Programs
We offer a comprehensive employee benefits package including Health Insurance Coverage, Various Retirement Planning Options (Ohio Public Employee Retirement System and Deferred Compensation Plans), Flexible Spending Accounts, Employee Assistance Program, Free Parking at our facilities, Corporate Discounts, and more! We also have an active Health & Wellness Program that promotes a life/work balance.
DISCLAIMER: The information outlined in this job description indicates the general nature and type of work performed by employees within this classification. It is not intended to provide a comprehensive inventory of all duties, responsibilities or competencies required of employees within this classification.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Contract Administrator I
JOB SUMMARY
Supports the Contract Administration team with contract proposal preparation, contract and supplier negotiations including terms and conditions, administration of major contracts, supplier management and collaboration with other departments while adhering to Sewer District contracting standards. Maintains the contract database and associated files, including renewals in conformance with appropriate standards, policies, procedures and applications. Responsible for the execution of work orders, requisitions and receiving processes. Performs other duties of a similar nature as may be required.
ESSENTIAL FUNCTIONS
Contract Bid Process Responsibilities
- Follows and executes the contract bid and quote process, including preparation of bid packages. Generates contract/change review documentation. Reviews customer specifications and government regulations.
- Organizes and participates in both formal and informal reviews of proposal drafts. Reviews contract documentation with proper personnel to ensure that it meets the operation needs of all stakeholders in the project.
- Assembles accurate contract asset lists and official contract/correspondence files.
- Collects and assembles templates and procedural documentation to support the Sewer District in negotiating contracts, including pricing and terms and formulating policies with suppliers and vendors.
- Prepares bids, process specifications, progress reports and other information as required. Compiles data for preparing estimates during the contract process.
- Assists with generating requests for qualifications and Requests for Proposals for related professional services. Interfaces with Sewer District departments as necessary to assist with contract and/or proposal processing and to obtain required approvals.
- Participates in the communication process during the review stages of the proposal document. Attends progress, pre-bid and pre-construction meetings.
- Provides assistance in procurement for high-level and/or high-risk projects.
Contract Administration
- Responsible for the execution and review of invoices, work orders, requisitions, receiving processes, statements and contractor billings during the contract and prior to payment and closure. Resolves discrepancies with inaccurate and/or overdue invoices.
- Assists in the development and maintenance of contract management instruction policies, procedures and work instructions. Reviews documentation with proper personnel to ensure that it meets Sewer District needs.
- Maintains accurate contract and/or proposal tracking records and files in accordance with Sewer District standards, to include record retention and storage.
- Maintains contract database entries, keeping current with new contracts that are processed and/or executed. Assist with contract renewal review process to ensure no gaps in coverage.
- Generates reports in Sewer District databases to assist with overall contract administration.
Contractor Oversite Responsibilities
- Manages dispatching of contractors to perform services in a timely and accurate manner to meet the needs of the Sewer District.
- Monitors contractor performance to ensure work conforms to contract requirements and specifications through verifying with filed staff and/or performing field verification.
- Coordinates with appropriate supervisors and/or any relevant municipalities to resolve any discrepancies identified with contractor work performed. Documents any non-conformance and makes recommendations for improvement.
- Analyzes market and delivery system to assess process and cost improvement opportunities. Tracks and analyzes contractor performance and compliance.
- Participates in and provides support for initiatives such as supplier enablement, contract management, project management, problem resolution and customer support.
- Performs other duties of a similar nature as may be required.
Contract Administrator II
JOB SUMMARY
Manages contract proposal preparation, contract and supplier negotiation including terms and conditions, administration of major contracts, supplier management and collaboration with internal departments. Manages the contract database and all associated files, including renewals in conformance with appropriate standards, policies, procedures, and applications. Maintains official contract/correspondence files and monitors department performance for conformance to original proposals. Generates contract/change review documentation. Acts as advisor regarding customer specifications and government regulations. Performs other duties of a similar nature as may be required.
ESSENTIAL FUNCTIONS
Contract Bid Process Responsibilities
- Represents the Sewer District in negotiating contracts, including pricing and terms and formulating policies with suppliers and vendors.
- Generates requests for qualifications and Requests for Proposals for related professional services.
- Interfaces with the Sewer District departments as necessary to facilitate contract and/or proposal processing and to obtain required approvals etc.
- Organizes, conducts and participates in both formal and informal management reviews of proposal drafts. Reviews contract documentation with proper personnel to ensure that it meets the operation needs of all stakeholders in the project.
- Prepares bids, process specifications, progress reports and other information as required. Compiles data for preparing estimates during the contract process.
- Facilitates the communication process during the review states of the proposal document. Attends progress, pre-bid and pre-construction meetings.
- Manages contract renewal review process to ensure no gaps in coverage.
- Assists in the procurement for high-level and/or high-risk projects.
Contract Administration
- Performs primary contract administration duties for major contracts including negotiation, correspondence, documentation, certification, financial reporting and product delivery for major contracts. Writes specifications for repairs and upgrades, with input from the appropriate personnel.
- Develops, implements and maintains contract management instruction policies, procedures and work instructions. Maintains pricing and contract.
- Maintains accurate contract and/or proposal tracking records and files in accordance with Sewer District standards, to include record retention and storage.
- Manages contract database entries, keeping current with new contracts that are processed and/or executed.
- Reviews invoices, statements, work orders and contractor billings to monitor compliance for reviews modifications, extensions and contract closeout documents for approval. Actively participates to resolve supplier/contractor grievances, claims, etc.
Contract Oversite Responsibilities
- Assists with procurement of outside contractors, including the developing consultant short lists and Request for Proposals (RFP), review of the contractor proposals and recommending award of consultant contracts.
- Monitors contractor/supplier performance. Coordinates with the appropriate supervisors and/or any relevant municipalities to ensure work conforms to contract requirements and specifications during the contract and prior to payment and closure. Documents any non-conformance; makes recommendations for improvement.
- Participates in and provides support for initiatives such as supplier enablement, contract management, project management, problem resolution and customer support.
- Analyzes market and delivery system to assess process and cost improvement opportunities. Tracks and analyzes contractor performance and compliance.
- Performs other duties of a similar nature as may be required.
MINIMUM JOB REQUIREMENTS
Education
- Candidate must possess an associate degree, preferably in Business Administration or related field.
- Equivalent combination of relevant education and experience may be substituted as outlined in the Education Equivalencies Policy.
Experience
Candidate must possess a minimum of one (1) to three (3) years of progressive contract administration experience in an engineering, maintenance, utility environment or similar industry, including a combination of the following; best practices, vendor selection, contract negotiation, asset management, resource allocation, recordkeeping, reading blueprints and diagrams, contract development, contract standards, procedural documentation, renewals and contract language.
OTHER REQUIREMENTS
KNOWLEDGE, SKILLS AND ABILITIES
- Candidate must possess basic knowledge of administrative, project management, resource allocation, contract administration, basic business law and legalities for successful contract administration.
- Candidate must possess knowledge of best practices in an engineering or utility environment or similar industry, including a combination of the following; best practices, vendor selection, contract negotiation, asset management, resource allocation, recordkeeping, reading blueprints and diagrams, contract development, contract standards, procedural documentation, renewals and contract language.
- Candidate must possess knowledge of municipal bidding and contract procedures and EPA’s NPDES permit requirements.
- Candidate must possess effective written and verbal communication, organizational skills and decision-making abilities.
- Candidate must possess the ability to successfully build and sustain positive and collaborative working relationships with a broad range of stakeholders, contractors, community, government personnel and customers and the ability to provide high quality service.
- Candidate must possess the ability to effectively use progressive project and/or contract management techniques to successfully initiate and manage contracts through to completion on time and on budget; these skills shall be further developed during the course of employment within the position.
- Candidate must be detail-oriented and capable of managing large amount of data, maintain detailed comprehensive records, analyze and organize information, have effective project and time management skills and be well organized.
- Candidate must possess negotiation and conflict resolution skills to address issues and opportunities for improvement with diverse groups.
- Candidate must be proficient in Microsoft Office Suite including Word, Excel, Access, Outlook and PowerPoint.
PHYSICAL AND MENTAL REQUIREMENTS
During the course of performing the essential functions of this position the employee must be able to compile, compare, copy, compute, analyze, synthesize, coordinate, instruct and negotiate. Ability to communicate while exhibiting strong interpersonal skills is required. Physical work will need to be performed, such as standing, sitting, walking, reaching fingering, talking and hearing. Ability to lift up to 10 lbs. on an occasional basis. Position will require visual demands of near acuity, far acuity, depth perception, color vision and accommodation. The position is primarily office work; however, the position requires visiting Sewer District sites up to 10% of the typical workday. While working in the field the employee may be exposed to extreme weather, wet and/or humid conditions and confined/restricted working environments.
Pay Range: USD, Commensurate with Experience
- Contract Administrator I: $62,540 - $78,175
- Contract Administrator II: $65,482 - $81,854
Our Equal Employment Opportunity Statement
Our Accessibility Statement
Our Education Equivalencies Policy
Our Employee Benefits & Wellness Programs
We offer a comprehensive employee benefits package including Health Insurance Coverage, Various Retirement Planning Options (Ohio Public Employee Retirement System and Deferred Compensation Plans), Flexible Spending Accounts, Employee Assistance Program, Free Parking at our facilities, Corporate Discounts, and more! We also have an active Health & Wellness Program that promotes a life/work balance.
DISCLAIMER: The information outlined in this job description indicates the general nature and type of work performed by employees within this classification. It is not intended to provide a comprehensive inventory of all duties, responsibilities or competencies required of employees within this classification.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
See all 176+ OPT Contract Analyst Jobs
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Get Access To All JobsTips for Finding OPT Sponsorship as a Contract Analyst
Target employers with active contract management teams
Large corporations in procurement, consulting, and government contracting regularly hire Contract Analysts and have structured HR processes for OPT and H-1B visa sponsorship. Look for companies with dedicated legal or supply chain departments where this role sits within a larger team.
Confirm your degree aligns with the role requirements
Employers sponsoring H-1B visas need to demonstrate a specialty occupation. A degree in business, finance, supply chain, or legal studies directly strengthens that case. Roles requiring only a general bachelor's degree in any field can complicate future sponsorship.
Ask about sponsorship policy before accepting an offer
Some employers sponsor OPT but decline to file H-1B petitions. Before signing, ask directly whether the company has sponsored H-1B visas for this specific role before. Past sponsorship history is a reliable indicator of future willingness.
Track your OPT end date against the H-1B cap timeline
H-1B registrations open in March for an October 1 start date. If your OPT expires before October 1, you may need a STEM extension to bridge the gap. Build this timeline into your job search from day one.
Build contract management credentials that stand out
Certifications like the CPCM or CFCM from the National Contract Management Association signal specialized competence. Employers evaluating OPT candidates for sponsorship are more likely to commit when the candidate demonstrates long-term professional investment in the field.
Use Migrate Mate to find OPT-friendly Contract Analyst openings
Browsing general job boards surfaces roles without filtering for sponsorship willingness. Migrate Mate focuses specifically on employers open to hiring international students, saving you time and reducing applications that go nowhere due to work authorization.
Contract Analyst OPT: Frequently Asked Questions
Does a Contract Analyst role qualify as a specialty occupation for H-1B purposes?
Contract Analyst positions generally qualify as specialty occupations when the role requires a bachelor's degree in a specific field such as business, finance, supply chain management, or legal studies. Roles where any degree suffices, regardless of field, create a weaker sponsorship case. Employers in government contracting, consulting, and procurement tend to have the clearest degree requirements, which strengthens the specialty occupation argument with USCIS.
Can I work as a Contract Analyst on OPT before finding an H-1B sponsor?
Yes. F-1 OPT authorizes you to work as a Contract Analyst for up to 12 months after graduation, with a possible 24-month STEM extension if your degree qualifies. You can start working immediately after your OPT start date appears on your EAD card. You don't need an H-1B sponsor to begin working, but you should monitor your OPT expiration and align your employer's H-1B timeline accordingly.
What types of employers are most likely to sponsor Contract Analysts for H-1B visas?
Defense contractors, federal consulting firms, large healthcare systems, and Fortune 500 companies with dedicated procurement or legal operations teams are among the most consistent H-1B sponsors for Contract Analysts. These organizations run high volumes of contracts, employ multiple analysts, and have established immigration processes. Smaller employers may be willing but lack the HR infrastructure to manage sponsorship efficiently. Migrate Mate lists employers already open to OPT hiring, which is a useful starting filter.
Does my STEM OPT extension apply to Contract Analyst roles?
It depends on your degree. If you graduated with a STEM-designated degree, such as supply chain management, information systems, or a quantitative business program, and your Contract Analyst role is directly related to that field, you may qualify for the 24-month STEM OPT extension. Degrees in general business administration or liberal arts typically don't carry a STEM designation. Check the official STEM designated degree program list maintained by the Department of Homeland Security to confirm your program.
What should I include on my resume to improve my chances as an OPT candidate for Contract Analyst roles?
Emphasize specific contract types you've worked with, such as procurement agreements, service contracts, or vendor agreements, along with any contract management software experience. Quantify your contributions where possible. Include your OPT authorization status and EAD expiration date in your cover letter or application to set expectations upfront. Employers unfamiliar with OPT often hesitate due to uncertainty, so proactively explaining your authorization window and STEM extension eligibility removes a common barrier.