OPT Event Coordinator Jobs
Event Coordinator jobs are a strong fit for F-1 OPT students with degrees in hospitality, communications, marketing, or business. Most roles are full-time and W-2 eligible, which satisfies OPT employment requirements. Sponsorship availability varies by employer size, with larger venues, hotels, and corporations more likely to offer H-1B visa support after OPT ends.
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Get Access To All JobsJob Description Summary
Department - Kino Sports Complex
Job Description
Job Type: Classified
Job Classification: 5728 - Events Coordinator
Salary Grade: 7
Pay Range
Hiring Range: $46,134 - $54,184 Annually
Pay Range: $46,134 - $62,233 Annually
Range Explanation:
- Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
- Pay Range is the entire compensation range for the position.
The Events Coordinator – Kino Sports Complex supports the planning and execution of Pima County events by coordinating logistics, communicating with vendors and participants, and assisting with budget tracking and compliance requirements.
Essential Functions:
As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.
- Coordinates and supports the planning and execution of events at the Kino Sports Complex, including scheduling, set-up logistics, and vendor communications;
- Assists in implementing event-related goals and procedures in alignment with county policies and supervisor direction;
- Supports the preparation and administration of contracts and service agreements by gathering documentation and communicating with vendors or partner organizations;
- Assists in monitoring event activities to ensure smooth operations and compliance with facility rules, safety regulations, and county objectives;
- Tracks and monitors event budgets, processes invoices, and compiles cost estimates and financial summaries for management review;
- Prepares reports on event outcomes, participant feedback, and logistical needs to identify areas for improvement;
- Serves as a liaison between the complex and community organizations, participants, and vendors to support public engagement and positive event experiences;
- Supports public outreach activities by assisting with promotional materials, press releases, and social media content under supervision;
- Maintains cooperative working relationships with internal departments, outside agencies, and community partners involved in events;
- Assists with ensuring compliance with applicable county, state, and facility-specific policies and procedures during events.
Minimum Qualifications:
Associate’s Degree from an accredited college or university in public or business administration, recreation, or a closely related field as determined by the department head at the time of recruitment AND one year of experience supporting or coordinating events.
(Relevant experience and/or education from an accredited college or university may be substituted.)
OR:
Two years with Pima County in an Events Specialist – Kino Sports Complex or related position at a similar level as determined by the department head at the time of recruitment.
(Any combination of training, education, and experience which demonstrates the minimum knowledge, skills, and abilities.)
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.)
- Minimum three (3) years experience providing internal/external customer service in a sports or entertainment facility.
- Minimum two (2) years experience working with tournament formats, league play, and allocating field space for a variety of sports and/or sporting events.
- Minimum two (2) years experience managing the logistics associated with large special events: set-up, tear down, security and safety compliance, vendor relations.
- Minimum three (3) years experience with staff scheduling and supervision.
- Minimum two (2) years experience with maintenance, care of small tools, equipment, managing inventory, ordering supplies, and tracking expenditures.
Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. Additional assessments/testing may be required as part of the selection process.
Supplemental Information:
License and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain / maintain the required licensure shall be grounds for termination.
Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.
Physical/Sensory Requirements: Physical and sensory requirements will be determined by position. Action Activity - Bending, Reaching; Motion Activity - Grasping; Hearing Activity - In noisy areas and behind themselves; Speaking Activity - In person, on the phone, on a cell; Vision - Operate Motor Vehicle, distinguish colors, depth perception, peripheral vision.
Working Conditions: Working conditions will be determined by position.
EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
Job Description Summary
Department - Kino Sports Complex
Job Description
Job Type: Classified
Job Classification: 5728 - Events Coordinator
Salary Grade: 7
Pay Range
Hiring Range: $46,134 - $54,184 Annually
Pay Range: $46,134 - $62,233 Annually
Range Explanation:
- Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
- Pay Range is the entire compensation range for the position.
The Events Coordinator – Kino Sports Complex supports the planning and execution of Pima County events by coordinating logistics, communicating with vendors and participants, and assisting with budget tracking and compliance requirements.
Essential Functions:
As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.
- Coordinates and supports the planning and execution of events at the Kino Sports Complex, including scheduling, set-up logistics, and vendor communications;
- Assists in implementing event-related goals and procedures in alignment with county policies and supervisor direction;
- Supports the preparation and administration of contracts and service agreements by gathering documentation and communicating with vendors or partner organizations;
- Assists in monitoring event activities to ensure smooth operations and compliance with facility rules, safety regulations, and county objectives;
- Tracks and monitors event budgets, processes invoices, and compiles cost estimates and financial summaries for management review;
- Prepares reports on event outcomes, participant feedback, and logistical needs to identify areas for improvement;
- Serves as a liaison between the complex and community organizations, participants, and vendors to support public engagement and positive event experiences;
- Supports public outreach activities by assisting with promotional materials, press releases, and social media content under supervision;
- Maintains cooperative working relationships with internal departments, outside agencies, and community partners involved in events;
- Assists with ensuring compliance with applicable county, state, and facility-specific policies and procedures during events.
Minimum Qualifications:
Associate’s Degree from an accredited college or university in public or business administration, recreation, or a closely related field as determined by the department head at the time of recruitment AND one year of experience supporting or coordinating events.
(Relevant experience and/or education from an accredited college or university may be substituted.)
OR:
Two years with Pima County in an Events Specialist – Kino Sports Complex or related position at a similar level as determined by the department head at the time of recruitment.
(Any combination of training, education, and experience which demonstrates the minimum knowledge, skills, and abilities.)
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.)
- Minimum three (3) years experience providing internal/external customer service in a sports or entertainment facility.
- Minimum two (2) years experience working with tournament formats, league play, and allocating field space for a variety of sports and/or sporting events.
- Minimum two (2) years experience managing the logistics associated with large special events: set-up, tear down, security and safety compliance, vendor relations.
- Minimum three (3) years experience with staff scheduling and supervision.
- Minimum two (2) years experience with maintenance, care of small tools, equipment, managing inventory, ordering supplies, and tracking expenditures.
Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. Additional assessments/testing may be required as part of the selection process.
Supplemental Information:
License and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain / maintain the required licensure shall be grounds for termination.
Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.
Physical/Sensory Requirements: Physical and sensory requirements will be determined by position. Action Activity - Bending, Reaching; Motion Activity - Grasping; Hearing Activity - In noisy areas and behind themselves; Speaking Activity - In person, on the phone, on a cell; Vision - Operate Motor Vehicle, distinguish colors, depth perception, peripheral vision.
Working Conditions: Working conditions will be determined by position.
EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
See all 174+ OPT Event Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new OPT Event Coordinator Jobs.
Get Access To All JobsTips for Finding OPT Sponsorship as an Event Coordinator
Clarify your OPT status early in the process
Bring up your work authorization in the first or second interview, not after an offer. Most employers are unfamiliar with OPT timelines. A brief, confident explanation reduces uncertainty and signals that you've handled this before.
Frame your international background as an asset
Event Coordinator roles often involve multicultural attendees, international vendors, and global logistics. Your cross-cultural fluency and language skills directly support that work, making your background genuinely relevant rather than something employers need to accommodate.
Get your degree field on record with your employer
OPT employment must relate to your degree. Document how your Event Coordinator role connects to your field of study in writing with your employer. This protects you during any USCIS review and keeps your authorization on solid ground.
Understand what counts as qualifying OPT employment
Freelance or contract event work may not satisfy OPT requirements if it doesn't meet the 20-hour minimum or lacks a formal employer relationship. Confirm that any role you accept is structured as standard W-2 employment before committing.
Apply during peak hiring cycles for the events industry
Event Coordinator hiring surges in January through March and September through October, ahead of conference and holiday seasons. Timing your applications to these windows increases your chances of landing offers with employers who have budget and urgency to hire.
Event Coordinator OPT: Frequently Asked Questions
Do Event Coordinator jobs qualify for F-1 OPT work authorization?
Yes, provided the role relates to your degree field. A student with a hospitality, communications, marketing, or business degree working as an Event Coordinator will generally satisfy USCIS's requirement that OPT employment be directly related to your area of study. Document the connection clearly with your employer and keep records in case your DSO asks for confirmation.
Can I work as a freelance Event Coordinator on OPT?
Self-employment is technically permitted on OPT, but it comes with strict conditions. You must be actively providing services, have a legitimate business, and the work must relate to your degree. Most students find it easier and safer to secure standard W-2 employment. If you're considering freelance or contract work, consult your DSO before accepting any assignments.
How do I find Event Coordinator jobs that are open to OPT students?
Migrate Mate is the recommended place to search. It's built specifically for F-1 OPT students and filters for employers who are open to sponsoring international candidates. Searching a general job board makes it hard to tell which employers will actually consider your authorization status, which wastes time during a period when your OPT clock is running.
Which types of employers are most likely to sponsor an H-1B after OPT for this role?
Large hospitality groups, hotel chains, corporate event departments at Fortune 500 companies, and major convention or conference organizations are the most consistent H-1B sponsors for Event Coordinator roles. Smaller boutique agencies and independent planners rarely have the resources or legal infrastructure to file petitions. Targeting employers with more than 500 employees significantly improves your odds.
Does part-time Event Coordinator work count toward OPT requirements?
Pre-completion OPT allows part-time work of fewer than 20 hours per week. Post-completion OPT requires full-time employment of at least 20 hours per week. Working below that threshold on post-completion OPT puts your status at risk. If your Event Coordinator position is part-time, confirm with your DSO that the hours satisfy the requirement before your program end date.