OPT Staffing Coordinator Jobs

Overview

For over 22 years, Premier Anesthesia has been a highly trusted anesthesia practice management partner for healthcare organizations nationwide. With a wealth of knowledge and skill in hospital-based anesthesia practices, they focus on developing and managing anesthesia services tailored to the needs of their clients, medical staff and communities. From recruitment to efficient management, Premier Anesthesia is dedicated to ensuring optimal patient and client outcomes.

Premier Anesthesia is a national anesthesia management company solely focused on building and managing the best anesthesia teams in the industry. The organization’s leadership brings extensive experience in hospital-based physician staffing, recruiting and management. Premier Anesthesia is part of the award-winning Jackson Healthcare® family of companies.

The Locum Staffing Scheduler coordinates provider schedules and coverage for Premier Anesthesia’s locum and transition staffing needs. Working within the Locum Recruiting organization, this role serves as a key link among recruiters, Operations leaders, onsite clinical leadership, Credentialing, Travel, Payroll, Invoicing, agency partners, and anesthesia providers. The scheduler translates approved staffing needs and provider availability into accurate, timely schedules; communicates changes; identifies coverage risks; and maintains reliable scheduling records that support safe, consistent facility operations and a positive provider experience.

Essential Responsibilities:

Scheduling and Coverage Coordination:

• Partner with Locum Recruiting, Operations leaders, and onsite clinical leadership to understand facility-specific staffing plans, open shifts, skill mix, call requirements, scheduling rules, and priority coverage needs.
• Collect, document, and maintain provider availability, assignment preferences, restrictions, available-to-schedule dates, and confirmed commitments in designated scheduling and CRM systems.
• Build and maintain provider schedules for assigned facilities, ensuring assignments align with approved requests, provider qualifications communicated by the appropriate clinical or credentialing teams, contractual parameters, and facility requirements.
• Confirm assignments with providers and appropriate internal or facility leaders, and distribute schedules according to established timelines and communication standards.
• Monitor schedules for gaps, conflicts, duplicate assignments, incomplete information, and changes that could affect coverage; resolve routine issues and escalate clinical, contractual, credentialing, or financial concerns to the appropriate owner.
• Coordinate schedule changes, cancellations, replacements, call-outs, and urgent coverage requests with recruiters, Operations leaders, onsite clinical leadership, providers, and agency partners.
• Support cross-facility coverage coordination and provider redeployment when business needs and approved assignment parameters allow.
• Maintain active ownership of communications with temporary clinicians to fill schedule gaps, including shift confirmations, privilege delays, onboarding coordination, and creation of CDLs.

Clinician Readiness and Relationship Management:

• Partner with Credentialing and onboarding teams to monitor assignment readiness and avoid scheduling or confirming providers before required checkpoints are completed.
• Serve as a point of contact when a clinician is missing documentation in the privileging process and coordinate follow-up with the appropriate owner.
• Act as a liaison for temporary labor orientations and clinical shifts to build and maintain hospital staffing schedules.
• Partner with Echo recruiters to identify incoming clinicians and maintain ongoing relationships with active temporary clinicians.
• Build professional, service-oriented relationships with providers, onsite clinical leaders, facility contacts, agency partners, and internal stakeholders.
• Use a consultative approach to remove barriers, identify solutions, and support customer staffing goals and objectives.

Vendor, Roster, and Cost Management:

• Manage third-party staffing vendor relationships and coordinate agency support for approved coverage needs.
• Support temporary labor sourcing and qualification review in partnership with the appropriate recruiting, clinical, and credentialing teams.
• Partner with field Operations to manage and reduce temporary labor costs while maintaining approved coverage requirements.
• Forecast, evaluate, and manage the clinician roster and bench, including maintaining an active roster aligned with established staffing ratios.
• Maintain accurate available-to-schedule dates for managed clinicians and evaluate W-2 contractual shift obligations monthly.

Documentation, Payroll, and Reporting:

• Maintain accurate documentation of shift details, locations, dates, times, call expectations, confirmations, cancellations, and change history.
• Provide complete and timely scheduling information to Travel, Payroll, Invoicing, and other support teams to facilitate accurate arrangements and downstream processing.
• Review temporary clinician payroll and timesheets for accuracy and coordinate corrections with the appropriate teams.
• Prepare and communicate regular staffing updates, including open coverage, confirmed coverage, at-risk shifts, upcoming gaps, and required decisions or escalations.
• Audit staffing results and key performance indicators, escalate areas of concern, and support risk-mitigation actions.
• Attend regional calls and represent the Staffing function in a professional manner.

Process, Training, and Compliance:

• Train and maintain a collaborative, dotted-line working relationship with Practice Coordinators, Practice Managers, and Site Teams regarding staffing processes and responsibilities.
• Identify recurring scheduling challenges and recommend process, workflow, technology, or communication improvements.
• Protect confidential provider, facility, and business information and follow company policies, documentation standards, and applicable legal and regulatory requirements.
• Provide backup scheduling support for other facilities or team members as needed and perform other duties as assigned.

Minimum Qualifications:

• Associate degree or equivalent combination of education and relevant experience.
• Two or more years of experience supporting healthcare staffing, locum tenens, physician services, anesthesia, hospital operations, or another complex clinical scheduling environment.
• Demonstrated experience managing multiple schedules, competing priorities, urgent changes, and detailed data with a high degree of accuracy.
• Working knowledge of medical terminology, provider scheduling, credentialing dependencies, travel coordination, and healthcare staffing workflows.
• Experience coordinating coverage across multiple facilities, markets, or provider groups.
• Experience using scheduling software, CRM or applicant tracking systems, and reporting tools to monitor open shifts, confirmations, cancellations, and coverage risks.
• Ability to work the position’s established schedule and provide flexibility outside standard business hours when coverage needs require it.

Knowledge, Skills, and Abilities

• Exceptional organization, prioritization, follow-through, and attention to detail.
• Ability to manage multiple facilities, providers, schedules, deadlines, and rapidly changing priorities in a fast-paced environment.
• Strong critical-thinking and problem-solving skills, including the ability to identify coverage risk, reconcile conflicting information, and escalate appropriately.
• Clear, concise, and professional written and verbal communication skills.
• Ability to build effective working relationships with clinicians, operational leaders, facility contacts, recruiters, agencies, and support teams.
• Sound judgment when handling confidential information and time-sensitive staffing matters.
• Service-oriented, calm, accountable, and solution-focused approach, particularly during urgent schedule disruptions.
• Comfort learning new systems, maintaining accurate data, and using reports to manage priorities.

Working Conditions and Availability

• Flexibility to support early-morning, evening, weekend, holiday, or urgent scheduling needs may be required.

Suggested Performance Indicators

• Schedule accuracy and completeness.
• Timeliness of provider confirmations and schedule distribution.
• Coverage fulfillment and age of unresolved open shifts.
• Frequency of preventable conflicts, duplicate assignments, or downstream corrections.
• Responsiveness to schedule changes and urgent coverage requests.
• Accuracy and timeliness of documentation and stakeholder updates.
• Provider, Operations, and onsite clinical leadership satisfaction.

Disclosures

Smoking/vaping and the use of tobacco products are prohibited on all Company premises, including indoor and outdoor areas, parking lots, and Company-owned vehicles.

As part of our employment process, candidates who receive a conditional offer may be required to undergo pre-employment drug testing.

We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under the law.