OPT Staffing Coordinator Jobs
Staffing Coordinator roles are a strong fit for F-1 OPT students with degrees in human resources, business, or a related field. These positions typically qualify as specialty occupations, supporting H-1B visa sponsorship after OPT. Most openings are with staffing agencies, healthcare systems, and corporate HR departments.
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Get Access To All JobsPosition Status:
Part time
Shift:
Third Shift (Nights – Less than 12 hours per shift) (United States of America)
Hours per week:
16
Job Information
Exemption Status: Non-Exempt
A Brief Overview
The Staffing Coordinator is the primary individual responsible for developing and managing the shift-to-shift staffing plan for Acute Care Services at the Topeka campus. This role supports two core functions—staffing and scheduling—by maintaining real time awareness of staffing needs and available resources across acute care service areas. Serving as a key operational resource, the Staffing Coordinator collaborates closely with the Command Center and the Administrative Director of Acute Care Services to analyze workload, assess staffing variances, and recommend appropriate staffing and scheduling strategies. The position functions as the central point of contact for staffing related communication, proactively notifying staff of open shifts, coverage needs, and schedule changes. Through timely, clear, and professional communication using approved channels, the Staffing Coordinator supports adequate staffing levels, continuity of patient care, and overall operational efficiency.
Education Qualifications
- Associate's Degree Associate degree in healthcare, business or related field. Required
- 60 college credit hours in a related field. Required
- Bachelor's Degree Associate degree in healthcare, business or related field. Preferred
Experience Qualifications
- 2 years Experience working in an acute care/hospital setting or related healthcare experience Preferred
Skills and Abilities
- Ability to accurately prepare and maintain records, files, and reports.
- Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
- Strong organizational, interpersonal and communication skills.
What you will do
- Develops, oversees, and adjusts shift-to-shift staffing plans for Acute Care Services in collaboration with the Administrative Director and Command Center to ensure appropriate staffing across Critical Care and Medical-Surgical service lines based on patient needs and available resources.
- Utilizes forecasting and modeling tools to present capacity and demand analysis. Delivery of information to department leadership pertaining to scheduling challenges on a regular and frequent basis.
- Monitor, receive and maintain call ins and adjust staffing according to available resources. Assign staff to all departments through floating across the system based on the census and productivity targets.
- Effectively tracks and manages staffing information including staffing changes, staffing schedules and changes in staff assignments. Responsible for updating and publishing the Facilitated Staffing Guide (FAC Board).
- Meets with Department Managers weekly to review schedules and solve staffing and scheduling challenges. Responsible for adherence to financial goals while scheduling, with consistent mindfulness of overtime, incentive contracts and department productivity.
- Tracks, compiles, analyzes and reports on a variety of data related to scheduling and acute care workforce. Provides information and analysis to management as requested, through special projects and ad hoc reporting.
- Serves as the primary point of contact for staffing-related communication, proactively notifying staff of open shifts, coverage needs, schedule changes, and staffing updates using approved communication channels.
- Maintains real-time accuracy of the time and attendance system by immediately updating staffing changes resulting from daily staffing decisions, including call-ins, call-offs, float assignments, shift modifications, coverage adjustments.
- Assists in the development and recommendations of best practice recommendation to clinical leaders that will help support ongoing support of workforce and scheduling.
- Collaborates closely with leadership to increase knowledge, productivity, and support when needed.
- Consistent and positive communication with nursing units and across the system.
- Serves as a liaison between staff and leadership by managing staffing-related inquiries and issues and supporting resolution efforts. Assists department leadership with scheduling communication for new staff to ensure a seamless onboarding experience.
Required for All Jobs
- Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health
- Performs other duties as assigned
Patient Facing Options
- Position is Not Patient Facing
Remote Work Guidelines
- Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.
- Stable access to electricity and a minimum of 25mb upload and internet speed.
- Dedicate full attention to the job duties and communication with others during working hours.
- Adhere to break and attendance schedules agreed upon with supervisor.
- Abide by Stormont Vail’s Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.
Remote Work Capability
- On-Site; No Remote
Scope
- No Supervisory Responsibility
- No Budget Responsibility No Budget Responsibility
Physical Demands
- Balancing: Occasionally 1-3 Hours
- Carrying: Occasionally 1-3 Hours
- Climbing (Stairs): Rarely less than 1 hour
- Crawling: Rarely less than 1 hour
- Crouching: Rarely less than 1 hour
- Eye/Hand/Foot Coordination: Frequently 3-5 Hours
- Feeling: Occasionally 1-3 Hours
- Grasping (Fine Motor): Occasionally 1-3 Hours
- Grasping (Gross Hand): Occasionally 1-3 Hours
- Handling: Occasionally 1-3 Hours
- Hearing: Frequently 3-5 Hours
- Kneeling: Rarely less than 1 hour
- Lifting: Occasionally 1-3 Hours up to 25 lbs
- Pulling: Occasionally 1-3 Hours up to 25 lbs
- Pushing: Occasionally 1-3 Hours up to 50 lbs
- Reaching (Forward): Occasionally 1-3 Hours up to 25 lbs
- Reaching (Overhead): Occasionally 1-3 Hours up to 25 lbs
- Repetitive Motions: Frequently 3-5 Hours
- Sitting: Frequently 3-5 Hours
- Standing: Occasionally 1-3 Hours
- Stooping: Rarely less than 1 hour
- Talking: Frequently 3-5 Hours
- Walking: Occasionally 1-3 Hours
Working Conditions
- Dusts: Rarely less than 1 hour
- Infectious Diseases: Rarely less than 1 hour
- Needle Stick: Rarely less than 1 hour
- Noise/Sounds: Rarely less than 1 hour
- Risk of Exposure to Blood and Body Fluids: Rarely less than 1 hour
- Risk of Exposure to Hazardous Drugs: Rarely less than 1 hour
Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment.
Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.
Position Status:
Part time
Shift:
Third Shift (Nights – Less than 12 hours per shift) (United States of America)
Hours per week:
16
Job Information
Exemption Status: Non-Exempt
A Brief Overview
The Staffing Coordinator is the primary individual responsible for developing and managing the shift-to-shift staffing plan for Acute Care Services at the Topeka campus. This role supports two core functions—staffing and scheduling—by maintaining real time awareness of staffing needs and available resources across acute care service areas. Serving as a key operational resource, the Staffing Coordinator collaborates closely with the Command Center and the Administrative Director of Acute Care Services to analyze workload, assess staffing variances, and recommend appropriate staffing and scheduling strategies. The position functions as the central point of contact for staffing related communication, proactively notifying staff of open shifts, coverage needs, and schedule changes. Through timely, clear, and professional communication using approved channels, the Staffing Coordinator supports adequate staffing levels, continuity of patient care, and overall operational efficiency.
Education Qualifications
- Associate's Degree Associate degree in healthcare, business or related field. Required
- 60 college credit hours in a related field. Required
- Bachelor's Degree Associate degree in healthcare, business or related field. Preferred
Experience Qualifications
- 2 years Experience working in an acute care/hospital setting or related healthcare experience Preferred
Skills and Abilities
- Ability to accurately prepare and maintain records, files, and reports.
- Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
- Strong organizational, interpersonal and communication skills.
What you will do
- Develops, oversees, and adjusts shift-to-shift staffing plans for Acute Care Services in collaboration with the Administrative Director and Command Center to ensure appropriate staffing across Critical Care and Medical-Surgical service lines based on patient needs and available resources.
- Utilizes forecasting and modeling tools to present capacity and demand analysis. Delivery of information to department leadership pertaining to scheduling challenges on a regular and frequent basis.
- Monitor, receive and maintain call ins and adjust staffing according to available resources. Assign staff to all departments through floating across the system based on the census and productivity targets.
- Effectively tracks and manages staffing information including staffing changes, staffing schedules and changes in staff assignments. Responsible for updating and publishing the Facilitated Staffing Guide (FAC Board).
- Meets with Department Managers weekly to review schedules and solve staffing and scheduling challenges. Responsible for adherence to financial goals while scheduling, with consistent mindfulness of overtime, incentive contracts and department productivity.
- Tracks, compiles, analyzes and reports on a variety of data related to scheduling and acute care workforce. Provides information and analysis to management as requested, through special projects and ad hoc reporting.
- Serves as the primary point of contact for staffing-related communication, proactively notifying staff of open shifts, coverage needs, schedule changes, and staffing updates using approved communication channels.
- Maintains real-time accuracy of the time and attendance system by immediately updating staffing changes resulting from daily staffing decisions, including call-ins, call-offs, float assignments, shift modifications, coverage adjustments.
- Assists in the development and recommendations of best practice recommendation to clinical leaders that will help support ongoing support of workforce and scheduling.
- Collaborates closely with leadership to increase knowledge, productivity, and support when needed.
- Consistent and positive communication with nursing units and across the system.
- Serves as a liaison between staff and leadership by managing staffing-related inquiries and issues and supporting resolution efforts. Assists department leadership with scheduling communication for new staff to ensure a seamless onboarding experience.
Required for All Jobs
- Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health
- Performs other duties as assigned
Patient Facing Options
- Position is Not Patient Facing
Remote Work Guidelines
- Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.
- Stable access to electricity and a minimum of 25mb upload and internet speed.
- Dedicate full attention to the job duties and communication with others during working hours.
- Adhere to break and attendance schedules agreed upon with supervisor.
- Abide by Stormont Vail’s Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.
Remote Work Capability
- On-Site; No Remote
Scope
- No Supervisory Responsibility
- No Budget Responsibility No Budget Responsibility
Physical Demands
- Balancing: Occasionally 1-3 Hours
- Carrying: Occasionally 1-3 Hours
- Climbing (Stairs): Rarely less than 1 hour
- Crawling: Rarely less than 1 hour
- Crouching: Rarely less than 1 hour
- Eye/Hand/Foot Coordination: Frequently 3-5 Hours
- Feeling: Occasionally 1-3 Hours
- Grasping (Fine Motor): Occasionally 1-3 Hours
- Grasping (Gross Hand): Occasionally 1-3 Hours
- Handling: Occasionally 1-3 Hours
- Hearing: Frequently 3-5 Hours
- Kneeling: Rarely less than 1 hour
- Lifting: Occasionally 1-3 Hours up to 25 lbs
- Pulling: Occasionally 1-3 Hours up to 25 lbs
- Pushing: Occasionally 1-3 Hours up to 50 lbs
- Reaching (Forward): Occasionally 1-3 Hours up to 25 lbs
- Reaching (Overhead): Occasionally 1-3 Hours up to 25 lbs
- Repetitive Motions: Frequently 3-5 Hours
- Sitting: Frequently 3-5 Hours
- Standing: Occasionally 1-3 Hours
- Stooping: Rarely less than 1 hour
- Talking: Frequently 3-5 Hours
- Walking: Occasionally 1-3 Hours
Working Conditions
- Dusts: Rarely less than 1 hour
- Infectious Diseases: Rarely less than 1 hour
- Needle Stick: Rarely less than 1 hour
- Noise/Sounds: Rarely less than 1 hour
- Risk of Exposure to Blood and Body Fluids: Rarely less than 1 hour
- Risk of Exposure to Hazardous Drugs: Rarely less than 1 hour
Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment.
Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.
See all OPT Staffing Coordinator Jobs
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Get Access To All JobsTips for Finding OPT Sponsorship as a Staffing Coordinator
Target employers with established HR departments
Large staffing agencies, hospital networks, and enterprise companies with dedicated HR teams are more likely to have sponsorship infrastructure in place. Smaller firms often lack the legal resources to file an H-1B visa petition after your OPT period ends.
Frame your degree as a specialty occupation requirement
USCIS requires a specific bachelor's degree to support H-1B sponsorship. Emphasize your HR, business, or psychology degree in your resume and cover letter to establish that the role requires specialized academic training, not just general skills.
Ask about sponsorship before accepting an offer
Sponsorship conversations are easier before you sign. Ask directly whether the company has sponsored H-1B visas before and whether they work with immigration counsel. This saves time and avoids surprises when your OPT expires.
Pursue STEM OPT extension if your degree qualifies
If your degree is in a STEM-designated field such as information systems or organizational behavior, you may qualify for a 24-month OPT extension. That gives you three full years of work authorization and more time to secure sponsorship.
Highlight recruiting metrics and systems experience
Employers value coordinators who can demonstrate measurable impact, such as reduced time-to-fill or ATS proficiency. Quantified results and technical skills strengthen your case for sponsorship by showing you are difficult to replace with a domestic hire.
Browse Staffing Coordinator roles on Migrate Mate
Migrate Mate filters job listings by OPT sponsorship willingness, so you can focus on employers already open to sponsoring international candidates. Searching there saves hours of outreach to companies that will not support your visa status.
Staffing Coordinator OPT: Frequently Asked Questions
Do Staffing Coordinator jobs qualify for H-1B sponsorship after OPT?
Many do, but it depends on how the role is defined. USCIS requires the position to qualify as a specialty occupation, meaning it normally requires at least a bachelor's degree in a specific field like human resources or business administration. Roles with vague requirements or those that accept any degree regardless of field are harder to sponsor. Get the job description reviewed before assuming you qualify.
Can I work as a Staffing Coordinator on F-1 OPT without employer sponsorship?
Yes. During your OPT period, you can work for any employer in a role related to your degree without any sponsorship required. Your work authorization comes from your EAD card, not your employer. Sponsorship only becomes relevant if you want to stay in the U.S. after your OPT and STEM extension periods are exhausted.
What degree fields support OPT eligibility for Staffing Coordinator roles?
Human resources, business administration, psychology, organizational behavior, and communications are all commonly accepted fields for Staffing Coordinator positions. Your degree must be directly related to the role for OPT to apply. If your degree is in an unrelated field, your DSO can help you assess whether the connection is strong enough to satisfy OPT requirements.
How do I find Staffing Coordinator jobs that are open to OPT candidates?
Most job postings do not explicitly state OPT sponsorship willingness, which makes filtering difficult. Migrate Mate is built specifically for F-1 students and filters roles by employers open to OPT and visa sponsorship. Browsing there puts you in front of companies that have already signaled they will work with international candidates, so you are not wasting applications.
Does a Staffing Coordinator role at a staffing agency count as OPT-qualifying employment?
Yes, provided the work is directly related to your degree. Working as a Staffing Coordinator at a staffing agency involves recruitment, candidate screening, and workforce planning, all of which connect clearly to HR and business degree programs. Document the connection between your coursework and your job duties, since USCIS may review this if you later apply for a change of status.