Practice Administrator Jobs
Practice Administrator jobs are open across medical groups, dental offices, behavioral health, and outpatient clinics, at every level from office coordinator to regional and multi-site director, with specializations in revenue cycle management, compliance, and operations. See the openings below and apply to the ones that match your experience.
Find Practice Administrator JobsOverview
Showing 5 of 29+ Practice Administrator jobs
Family Health Center- Practice Management (Primary Responsibilities):
Practice Operations and Administration:
- Oversee the daily administrative operations of the Family Health Center, ensuring efficient workflows, appropriate staffing, effective scheduling, and coordination of clinical and administrative activities.
- Manage clinical practice schedules and administrative staffing to support patient access, provider productivity, and efficient utilization of practice resources.
- Identify opportunities to improve operational efficiency, patient access, administrative processes, and the overall patient experience.
- Develop, implement, and maintain practice policies, procedures, and workflows in collaboration with clinical leadership and in accordance with institutional requirements.
- Coordinate with clinical faculty, staff, vendors, and institutional departments to address operational concerns and support continuity of practice operations.
Financial Management and Revenue Cycle:
- Oversee the financial operations of the Family Health Center, including billing, accounts receivable, accounts payable, expense management, and revenue monitoring.
- Work with billing personnel and external billing vendors to monitor claims processing, reimbursement, denials, outstanding receivables, and collection performance.
- Identify opportunities to improve reimbursement and revenue cycle performance, including follow-up on unpaid or delayed claims.
- Develop, monitor, and reconcile the Family Health Center's operating budget, including revenue and expense projections, financial reporting, and variance analysis.
- Monitor key performance indicators, including patient volume, provider productivity, collections, receivables, and operating expenses, and provide regular reports to the Department Chair and Dean's Office.
- Review and coordinate purchasing, vendor payments, contracts, and other financial transactions in accordance with institutional policies.
Personnel Management and Practice Support:
- Supervise and coordinate the work of assigned clinical and administrative support personnel, including scheduling, performance management, training, and staff development.
- Review and approve employee timesheets, monitor attendance, and coordinate personnel actions with Human Resources and the Office of Academic Administration.
- Assist with recruitment, onboarding, and orientation of practice personnel.
- Coordinate with clinical leadership to ensure appropriate administrative support for physicians and other healthcare professionals.
- Oversee administrative relationships with external service providers, including billing, electronic medical records, medical supplies, and other practice-related vendors.
Compliance, Quality, and Practice Development:
- Ensure administrative operations comply with applicable institutional policies and federal, state, and local requirements, including patient confidentiality and privacy standards.
- Coordinate administrative support for practice quality improvement initiatives, audits, regulatory reviews, and required documentation.
- Oversee administrative functions related to practice systems, including electronic medical records and practice management software, in coordination with IT and clinical leadership.
- Coordinate marketing, outreach, and practice development initiatives in collaboration with the Department Chair and appropriate institutional offices.
- Serve as the primary administrative liaison between the Family Health Center, Department Chair, Dean's Office, and other institutional departments.
General Administration:
- Perform other duties and special projects as assigned by the Chair of the Department of Family & Community Medicine in support of Family Health Center operations.
In addition to managing the Family Health Center, the position is responsible for the following academic departmental functions, consistent with the administrative expectations established for NYMC clinical departments:
Faculty Affairs and Personnel:
- Coordinate faculty appointments, reappointments, promotions, evaluations, and onboarding in collaboration with the Office of Faculty Affairs and Human Resources.
- Maintain accurate departmental faculty and personnel records, including appointment documentation, credentials, and required compliance training.
- Coordinate personnel requisitions, Electronic Personnel Action Forms (EPAFs), and other departmental HR transactions.
Departmental Finance and Operations:
- Assist the Department Chair and Dean's Office in preparing and monitoring the academic department's annual operating budget, including designated funds, grants, and other departmental accounts.
- Utilize Banner, Tableau, TouroOne Buy, and other institutional systems to monitor budgets, reconcile transactions, and coordinate purchasing and reimbursements.
- Serve as the departmental liaison to the Office of Academic Administration, Restricted Funds, Human Resources, Payroll, Facilities, and other central administrative offices.
Medical Education and Research:
- Coordinate with faculty, clerkship leadership, and the Office of Undergraduate Medical Education to support departmental teaching activities, student rotations, and educational programs, including community preceptor recruitment and coordination.
- Provide administrative support for departmental Continuing Medical Education activities, faculty development, and academic meetings.
- Serve as a liaison between faculty and institutional research offices, including the Office of Research Administration, Institutional Review Board, and Restricted Funds, to support research-related administrative and financial processes.
- Assist with grant-related documentation, reporting, and faculty time-and-effort requirements, as applicable.
General Department Administration:
- Support the Department Chair in coordinating departmental meetings, initiatives, institutional reporting, and special projects.
- Assist with accreditation-related data collection, departmental communications, and other institutional requirements.
- Represent the department at administrative meetings and coordinate departmental responses to institutional requests.
- Perform other duties as assigned by the Executive Associate Dean for Administration & Operations and the Department Chair, including appropriate administrative cross-coverage.
- Bachelor's degree in Healthcare Administration, Business Administration, or a related field required. An equivalent combination of education and progressively responsible experience may be considered. A master's degree in Healthcare Administration, Business Administration, or a related discipline is preferred.
- Professional certifications in healthcare practice management or administration are desirable. No specific license required.
- Proficiency in Microsoft Office Suite, particularly Excel, and experience with practice management systems, electronic medical records, financial reporting, and budget management. Familiarity with Banner, Tableau, and institutional purchasing systems is desirable.
- Minimum of five years of progressively responsible administrative or managerial experience in a healthcare or medical practice setting. Experience managing physician practice operations, revenue cycle activities, personnel, and budgets is strongly preferred. Experience in an academic medical center or medical school environment is desirable.
- Demonstrated ability to manage complex clinical practice operations and financial activities, supervise personnel, and coordinate multiple administrative priorities. Strong analytical, organizational, interpersonal, and communication skills, with excellent attention to detail and follow-through.
- Ability to exercise independent judgement, maintain confidentiality, resolve operational challenges, and collaborate effectively with physicians, faculty, staff, and senior institutional leadership.
- Primarily office-based duties, with occasional lifting of materials up to 20 pounds and movement between clinical and administrative work areas.
- Medical practice and academic office environments, with occasional visits to other NYMC or affiliated locations.
Family Health Center- Practice Management (Primary Responsibilities):
Practice Operations and Administration:
- Oversee the daily administrative operations of the Family Health Center, ensuring efficient workflows, appropriate staffing, effective scheduling, and coordination of clinical and administrative activities.
- Manage clinical practice schedules and administrative staffing to support patient access, provider productivity, and efficient utilization of practice resources.
- Identify opportunities to improve operational efficiency, patient access, administrative processes, and the overall patient experience.
- Develop, implement, and maintain practice policies, procedures, and workflows in collaboration with clinical leadership and in accordance with institutional requirements.
- Coordinate with clinical faculty, staff, vendors, and institutional departments to address operational concerns and support continuity of practice operations.
Financial Management and Revenue Cycle:
- Oversee the financial operations of the Family Health Center, including billing, accounts receivable, accounts payable, expense management, and revenue monitoring.
- Work with billing personnel and external billing vendors to monitor claims processing, reimbursement, denials, outstanding receivables, and collection performance.
- Identify opportunities to improve reimbursement and revenue cycle performance, including follow-up on unpaid or delayed claims.
- Develop, monitor, and reconcile the Family Health Center's operating budget, including revenue and expense projections, financial reporting, and variance analysis.
- Monitor key performance indicators, including patient volume, provider productivity, collections, receivables, and operating expenses, and provide regular reports to the Department Chair and Dean's Office.
- Review and coordinate purchasing, vendor payments, contracts, and other financial transactions in accordance with institutional policies.
Personnel Management and Practice Support:
- Supervise and coordinate the work of assigned clinical and administrative support personnel, including scheduling, performance management, training, and staff development.
- Review and approve employee timesheets, monitor attendance, and coordinate personnel actions with Human Resources and the Office of Academic Administration.
- Assist with recruitment, onboarding, and orientation of practice personnel.
- Coordinate with clinical leadership to ensure appropriate administrative support for physicians and other healthcare professionals.
- Oversee administrative relationships with external service providers, including billing, electronic medical records, medical supplies, and other practice-related vendors.
Compliance, Quality, and Practice Development:
- Ensure administrative operations comply with applicable institutional policies and federal, state, and local requirements, including patient confidentiality and privacy standards.
- Coordinate administrative support for practice quality improvement initiatives, audits, regulatory reviews, and required documentation.
- Oversee administrative functions related to practice systems, including electronic medical records and practice management software, in coordination with IT and clinical leadership.
- Coordinate marketing, outreach, and practice development initiatives in collaboration with the Department Chair and appropriate institutional offices.
- Serve as the primary administrative liaison between the Family Health Center, Department Chair, Dean's Office, and other institutional departments.
General Administration:
- Perform other duties and special projects as assigned by the Chair of the Department of Family & Community Medicine in support of Family Health Center operations.
In addition to managing the Family Health Center, the position is responsible for the following academic departmental functions, consistent with the administrative expectations established for NYMC clinical departments:
Faculty Affairs and Personnel:
- Coordinate faculty appointments, reappointments, promotions, evaluations, and onboarding in collaboration with the Office of Faculty Affairs and Human Resources.
- Maintain accurate departmental faculty and personnel records, including appointment documentation, credentials, and required compliance training.
- Coordinate personnel requisitions, Electronic Personnel Action Forms (EPAFs), and other departmental HR transactions.
Departmental Finance and Operations:
- Assist the Department Chair and Dean's Office in preparing and monitoring the academic department's annual operating budget, including designated funds, grants, and other departmental accounts.
- Utilize Banner, Tableau, TouroOne Buy, and other institutional systems to monitor budgets, reconcile transactions, and coordinate purchasing and reimbursements.
- Serve as the departmental liaison to the Office of Academic Administration, Restricted Funds, Human Resources, Payroll, Facilities, and other central administrative offices.
Medical Education and Research:
- Coordinate with faculty, clerkship leadership, and the Office of Undergraduate Medical Education to support departmental teaching activities, student rotations, and educational programs, including community preceptor recruitment and coordination.
- Provide administrative support for departmental Continuing Medical Education activities, faculty development, and academic meetings.
- Serve as a liaison between faculty and institutional research offices, including the Office of Research Administration, Institutional Review Board, and Restricted Funds, to support research-related administrative and financial processes.
- Assist with grant-related documentation, reporting, and faculty time-and-effort requirements, as applicable.
General Department Administration:
- Support the Department Chair in coordinating departmental meetings, initiatives, institutional reporting, and special projects.
- Assist with accreditation-related data collection, departmental communications, and other institutional requirements.
- Represent the department at administrative meetings and coordinate departmental responses to institutional requests.
- Perform other duties as assigned by the Executive Associate Dean for Administration & Operations and the Department Chair, including appropriate administrative cross-coverage.
- Bachelor's degree in Healthcare Administration, Business Administration, or a related field required. An equivalent combination of education and progressively responsible experience may be considered. A master's degree in Healthcare Administration, Business Administration, or a related discipline is preferred.
- Professional certifications in healthcare practice management or administration are desirable. No specific license required.
- Proficiency in Microsoft Office Suite, particularly Excel, and experience with practice management systems, electronic medical records, financial reporting, and budget management. Familiarity with Banner, Tableau, and institutional purchasing systems is desirable.
- Minimum of five years of progressively responsible administrative or managerial experience in a healthcare or medical practice setting. Experience managing physician practice operations, revenue cycle activities, personnel, and budgets is strongly preferred. Experience in an academic medical center or medical school environment is desirable.
- Demonstrated ability to manage complex clinical practice operations and financial activities, supervise personnel, and coordinate multiple administrative priorities. Strong analytical, organizational, interpersonal, and communication skills, with excellent attention to detail and follow-through.
- Ability to exercise independent judgement, maintain confidentiality, resolve operational challenges, and collaborate effectively with physicians, faculty, staff, and senior institutional leadership.
- Primarily office-based duties, with occasional lifting of materials up to 20 pounds and movement between clinical and administrative work areas.
- Medical practice and academic office environments, with occasional visits to other NYMC or affiliated locations.
See All 29 Practice Administrator Jobs
Find roles that match your experience and apply in just a few clicks.
Find Practice Administrator JobsPractice Administrator Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in practice administrator jobs.
- Bachelor's degree in healthcare administration, business administration, or a related field
- Experience managing medical billing, coding, and revenue cycle workflows
- Proficiency with electronic health record and practice management software
- Knowledge of HIPAA regulations, compliance requirements, and payer contracts
- Demonstrated supervisory or staff management experience in a clinical setting
- Certified Medical Manager or Fellow of the American College of Medical Practice Executives credential preferred
Tips for Your Practice Administrator Job Search
Tailor your resume to revenue cycle
Practice administrator job descriptions almost always call out billing, collections, and insurance contracting. Quantify your impact on accounts receivable days, denial rates, or reimbursement turnaround so hiring managers can see your direct effect on clinic finances.
Apply early to roles that fit
Migrate Mate lists practice administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Highlight your credentialing and compliance work
Many candidates bury provider credentialing, HIPAA compliance, and Joint Commission readiness deep in their resume. Front-load these in your summary because they are the first screening criteria for clinical practice roles at multi-provider groups.
Target postings by practice size and specialty
A solo-physician family practice and a 20-provider orthopedic group want entirely different things. Filter openings by specialty and headcount so your application speaks directly to that environment's operational complexity and staffing challenges.
Prepare scenario answers around staff conflict
Interviewers for practice administrator roles consistently probe how you handle disputes between clinical and administrative staff. Prepare two or three specific examples where you resolved a conflict while keeping patient care schedules intact.
Negotiate using total compensation, not just base
Practice administrator offers frequently include performance bonuses tied to collections or patient satisfaction scores. Ask for the bonus structure and historical payout rates before accepting, since that component can meaningfully shift the value of one offer over another.
Practice Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most practice administrators?
The companies hiring the most practice administrators right now include Penn Medicine, Temple Health, and Advanced Holistic Health Care, with the largest share of openings in New York, Pennsylvania, and Texas, based on current listings on Migrate Mate as of November 2026. Large physician groups, hospital-owned outpatient practices, and multi-specialty ambulatory networks tend to post the highest volume of these roles.
How many practice administrator jobs are remote?
About 27% of practice administrator openings are fully remote or hybrid as of November 2026, reflecting the hands-on operational nature of most practice settings. The sub-areas most likely to offer remote or hybrid arrangements are revenue cycle management, credentialing coordination, and healthcare compliance auditing within larger multi-site organizations.
How do you become a practice administrator?
Start with a bachelor's degree in healthcare administration or business, then gain front-office or medical billing experience in a clinical setting. Move into an office manager or operations coordinator role to build supervisory experience. Earning a Certified Medical Manager credential demonstrates competency to employers and is increasingly expected at mid-level and above positions.
Can you get hired as a practice administrator with little experience?
Entry points into practice administration typically include medical receptionist, billing specialist, and clinical office coordinator roles rather than direct hire with no background. Employers hiring junior administrators look for demonstrated exposure to insurance verification, scheduling systems, and staff coordination. Volunteering for lead responsibilities in your current role and documenting those outcomes accelerates the transition significantly.
What does the practice administrator interview process look like?
The process usually begins with a phone screen focused on your operational and compliance background, followed by an in-person or video interview with the physician owner, medical director, or HR lead. A second round often includes a panel with clinical staff and may involve a scenario exercise around budgeting, staffing, or a billing dispute. Reference checks are standard before an offer is extended.
Where can I find and apply to practice administrator jobs?
You can find and apply to practice administrator jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your specialty background and experience level, then apply directly to each one that fits.
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Find roles that match your experience and apply in just a few clicks.
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