Procurement Assistant Jobs in Florida

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

Oversees the administrative and operational functions of the university's Credit Card Solutions (Pcard, Travel & Entertainment Card, and ePayables) Program, ensuring compliance with applicable federal, state, local laws and regulations, university policies and procedures. Provides assistance with the month-end, quarter-end and year-end close process pertaining to the Credit Card Solutions Program. Actively engages with the university card program banking partner to grow the program and maximize benefits for users university-wide.

• Directs and manages the day-to-day operations of the Credit Card Solutions (Pcard, Travel & Entertainment Card, and ePayables) Programs, supervises staff and manages daily workflow. Sets goals for the Credit Card Solutions team and program as a whole, pursues technology options to enhance process efficiencies, and supports compliance efforts.
• Supports the University Controller in ensuring adequate internal controls are in place to maintain compliance with the use of P-cards. Updates policy and procedure manual and training materials, as needed.
• Develops and participates in training for internal and external users.
• Analyzes card program activity and monitors trends to support oversight and decision-making. Collaborates with the university community to develop and provide accessible, user-friendly financial reports related to the card program.
• Assists in the month-end and quarter-end close process, including journal entry preparation, variance analysis, and reconciliation preparation/completion as assigned.
• Prepares journal entries and reconciles general ledger accounts and subsidiary accounts as assigned.
• Provides guidance to the university community on card program policies, procedures, and compliance requirements. Serves as a primary liaison for complex or specialized card program matters, as assigned.
• Develops and generates query-based reports to support management decision-making and program-related statistical analysis. Oversees the maintenance of financial records and prepares reports for information, auditing, and operational purposes.
• Assists with special projects as assigned.
• Performs other related tasks as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
• Performs essential duties in any emergencies such as hurricanes, public health emergencies, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator.

Minimum Qualifications

Bachelor's degree in an appropriate specialization and six (6) years of appropriate experience or a Master's degree in an appropriate specialization and four (4) years of appropriate experience.

Desired Qualifications

Prior audit/compliance experience a plus.

Job Category

Administrative

Advertised Salary

$90,000 - $95,000

Work Schedule

Begin time: 8:30 AM

End time: 5:00 PM

Working Condition(s)

Required to spend 50% or more of time operating a computer

Pre-Employment Requirements

Expanded Background Check

Other Information

Ability to work flexible hours as needed.

How To Apply Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

This posting will close at 12:00 am of the close date.

How To Apply Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

This posting will close at 12:00 am of the close date.

Disclosures Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email ocr@fiu.edu.

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or accommodations@fiu.edu. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.