Program Administrative Assistant Jobs
Program Administrative Assistant jobs are open across healthcare, government, nonprofit, and education sectors, with specializations in grant coordination, project support, and scheduling, at levels from entry-level to senior program assistant. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 137+ Program Administrative Assistant jobs
Description
Summary
Why It's a Great Opportunity: In this influential administrative leadership role, you will serve as a key partner in advancing the mission of the Office of the County Engineer by leading its financial management, budgeting, compliance, reporting, performance measurement, data analytics, and technology support functions. You will oversee a diverse and highly visible portfolio of capital and operating funds that are essential to delivering critical infrastructure projects, programs and services throughout the county. This position offers a unique opportunity to combine strategic financial leadership with operational excellence. You will lead and develop a talented administrative and support team, setting priorities, assigning and reviewing work, and providing coaching and guidance to ensure high-quality, timely service to both internal and external stakeholders. Beyond day-to-day management, you will play a pivotal role in shaping the future of the organization by identifying and implementing innovative solutions, improving business processes, strengthening financial stewardship, and leveraging technology to enhance efficiency and effectiveness across the division.
Why It's a Great Department: PPW stewards a healthy and vibrant community by collaboratively planning and investing in our people, infrastructure, systems, and policies. PPW’s team has more than 800 members that collaborate, innovate and inspire in performing essential services to the community. The department is responsible for the County road and levee systems, sewer systems, airports, ferries, building permits, environmental review, sustainability, community planning, and code enforcement - just to name a few!
Learn more about Planning and Public Works here.
How to be Successful in the Role: Success in this role requires collaboration and partnership with colleagues throughout the Office of the County Engineer, Planning and Public Works, and other county departments, making it an excellent opportunity for a leader who enjoys driving organizational improvement, building strong working relationships, and making a lasting impact on public service delivery.
Your Future in this Role: You will have access to professional development through robust online learning and other training opportunities throughout your career to ensure your success. This position has multiple career growth and promotional opportunities in Pierce County to build on a great career while directly impacting the communities in Pierce County.
Core Daily Responsibilities:
- Manage and oversee the daily operations of a specific department or section and ensure compliance with local, state and federal regulations.
- Supervise and coordinate the activities of a designated work unit; determine work procedures, prepare work schedules and determine methods for expediting work flow; assign, review, and approve the work of subordinate staff.
- Conduct performance evaluations and develop performance measures and standards.
- Investigate grievances involving subordinates and recommend resolution; recommend promotional and disciplinary actions; approve leave requests and overtime; provide adequate coverage during staff absences.
- Develop and implement operating policies and procedures consistent with established parameters and guidelines.
- Participate in and support development, measurement and execution of the mission, goals, and objectives of the County, department, division and individual work groups.
- Ensure effective communication with County departments and staff to facilitate and ensure adherence to policies and procedures.
- Participate in recruitment and make recommendations for the selection of staff; oversee employee training and staff development programs.
- Evaluate the need for employing temporary hires and outside consultants, including preparation, review, and evaluation of performance.
- Responsible for the preparation and presentation of the budget and its subsequent cost control and monitoring; determine priorities on budget items, develop alternatives, and provide fiscal analysis.
- Work closely with other County departments, local, state and federal agencies and private businesses to coordinate activities and comply uniformly with requirements.
- Develop and maintain records and reporting systems per county, state, and federal guidelines, providing for proper quality control.
A classification description with a more detailed list of essential functions can be found here.
Minimum Qualifications
- Additional education or experience may substitute equally for the position requirements.
- Four or more years of experience in an administrative position requiring budgetary, personnel and supervisory skills.
- Graduation from a four-year college or university with a degree in business or public administration or a related field.
- A resume and cover letter are required for this position.
As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.
Supplemental Information
How to Apply:
- Complete and submit a detailed online Pierce County Employment Application by selecting “APPLY” above or visiting www.piercecountywa.gov/jobs.
- If you have questions about this opportunity, email the Recruitment Team at PCHRRecruit@piercecountywa.gov and include the job number and title.
- Individuals who need accommodation in the application or interview process may contact Human Resources at (253) 798-7480 at least two days prior to the need.
- Applicants must be legally authorized to work in the United States without the need for visa sponsorship.
Our Recruitment Practices: This is a competitive and meritorious selection process. Pierce County applications are reviewed by human hiring staff in accordance with the qualifications listed for the position. Pierce County understands applicants may use AI tools when preparing application materials. We recognize these tools can make the process easier; however, we ask that everything you submit genuinely reflects your own experience, skills, knowledge, and writing style.
During the interview process, you may be asked to demonstrate your skills, including writing and subject knowledge, and to speak to your experience in your own voice. Applicants should be prepared to respond to interview questions without relying on AI-generated responses or reading prepared answers from a screen. Any misrepresentation may result in disqualification or separation.
Applicants whose qualifications most closely align with the County’s needs will be eligible for further consideration. Notification of application status typically occurs within two to three weeks after the closing date. Some applicants may receive short notice to participate in additional selection steps, which may include assessments, phone screens, or interviews.
Upon offer, compensation is based on a range of job-related factors, including the requirements of the role, your skills and experience, and internal pay equity.
Our Welcoming Workplace Commitment: Pierce County is committed to fostering a Welcoming Workplace where employees are supported, respected, and able to thrive. We believe a strong public workforce is representative of the community it serves and that fair and just access to opportunity strengthens public service.
Guided by the County Executive’s Forward Together mission, Pierce County works to build communities that are safe, welcoming, and connected. This same commitment shapes how we recruit, develop, and retain our employees. County employees make a direct and visible impact in the lives of residents every day, and we invite you to join us in helping keep Pierce County a place people are proud to call home.
We are unable to sponsor or take over sponsorship of an employment visa at this time.
Description
Summary
Why It's a Great Opportunity: In this influential administrative leadership role, you will serve as a key partner in advancing the mission of the Office of the County Engineer by leading its financial management, budgeting, compliance, reporting, performance measurement, data analytics, and technology support functions. You will oversee a diverse and highly visible portfolio of capital and operating funds that are essential to delivering critical infrastructure projects, programs and services throughout the county. This position offers a unique opportunity to combine strategic financial leadership with operational excellence. You will lead and develop a talented administrative and support team, setting priorities, assigning and reviewing work, and providing coaching and guidance to ensure high-quality, timely service to both internal and external stakeholders. Beyond day-to-day management, you will play a pivotal role in shaping the future of the organization by identifying and implementing innovative solutions, improving business processes, strengthening financial stewardship, and leveraging technology to enhance efficiency and effectiveness across the division.
Why It's a Great Department: PPW stewards a healthy and vibrant community by collaboratively planning and investing in our people, infrastructure, systems, and policies. PPW’s team has more than 800 members that collaborate, innovate and inspire in performing essential services to the community. The department is responsible for the County road and levee systems, sewer systems, airports, ferries, building permits, environmental review, sustainability, community planning, and code enforcement - just to name a few!
Learn more about Planning and Public Works here.
How to be Successful in the Role: Success in this role requires collaboration and partnership with colleagues throughout the Office of the County Engineer, Planning and Public Works, and other county departments, making it an excellent opportunity for a leader who enjoys driving organizational improvement, building strong working relationships, and making a lasting impact on public service delivery.
Your Future in this Role: You will have access to professional development through robust online learning and other training opportunities throughout your career to ensure your success. This position has multiple career growth and promotional opportunities in Pierce County to build on a great career while directly impacting the communities in Pierce County.
Core Daily Responsibilities:
- Manage and oversee the daily operations of a specific department or section and ensure compliance with local, state and federal regulations.
- Supervise and coordinate the activities of a designated work unit; determine work procedures, prepare work schedules and determine methods for expediting work flow; assign, review, and approve the work of subordinate staff.
- Conduct performance evaluations and develop performance measures and standards.
- Investigate grievances involving subordinates and recommend resolution; recommend promotional and disciplinary actions; approve leave requests and overtime; provide adequate coverage during staff absences.
- Develop and implement operating policies and procedures consistent with established parameters and guidelines.
- Participate in and support development, measurement and execution of the mission, goals, and objectives of the County, department, division and individual work groups.
- Ensure effective communication with County departments and staff to facilitate and ensure adherence to policies and procedures.
- Participate in recruitment and make recommendations for the selection of staff; oversee employee training and staff development programs.
- Evaluate the need for employing temporary hires and outside consultants, including preparation, review, and evaluation of performance.
- Responsible for the preparation and presentation of the budget and its subsequent cost control and monitoring; determine priorities on budget items, develop alternatives, and provide fiscal analysis.
- Work closely with other County departments, local, state and federal agencies and private businesses to coordinate activities and comply uniformly with requirements.
- Develop and maintain records and reporting systems per county, state, and federal guidelines, providing for proper quality control.
A classification description with a more detailed list of essential functions can be found here.
Minimum Qualifications
- Additional education or experience may substitute equally for the position requirements.
- Four or more years of experience in an administrative position requiring budgetary, personnel and supervisory skills.
- Graduation from a four-year college or university with a degree in business or public administration or a related field.
- A resume and cover letter are required for this position.
As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.
Supplemental Information
How to Apply:
- Complete and submit a detailed online Pierce County Employment Application by selecting “APPLY” above or visiting www.piercecountywa.gov/jobs.
- If you have questions about this opportunity, email the Recruitment Team at PCHRRecruit@piercecountywa.gov and include the job number and title.
- Individuals who need accommodation in the application or interview process may contact Human Resources at (253) 798-7480 at least two days prior to the need.
- Applicants must be legally authorized to work in the United States without the need for visa sponsorship.
Our Recruitment Practices: This is a competitive and meritorious selection process. Pierce County applications are reviewed by human hiring staff in accordance with the qualifications listed for the position. Pierce County understands applicants may use AI tools when preparing application materials. We recognize these tools can make the process easier; however, we ask that everything you submit genuinely reflects your own experience, skills, knowledge, and writing style.
During the interview process, you may be asked to demonstrate your skills, including writing and subject knowledge, and to speak to your experience in your own voice. Applicants should be prepared to respond to interview questions without relying on AI-generated responses or reading prepared answers from a screen. Any misrepresentation may result in disqualification or separation.
Applicants whose qualifications most closely align with the County’s needs will be eligible for further consideration. Notification of application status typically occurs within two to three weeks after the closing date. Some applicants may receive short notice to participate in additional selection steps, which may include assessments, phone screens, or interviews.
Upon offer, compensation is based on a range of job-related factors, including the requirements of the role, your skills and experience, and internal pay equity.
Our Welcoming Workplace Commitment: Pierce County is committed to fostering a Welcoming Workplace where employees are supported, respected, and able to thrive. We believe a strong public workforce is representative of the community it serves and that fair and just access to opportunity strengthens public service.
Guided by the County Executive’s Forward Together mission, Pierce County works to build communities that are safe, welcoming, and connected. This same commitment shapes how we recruit, develop, and retain our employees. County employees make a direct and visible impact in the lives of residents every day, and we invite you to join us in helping keep Pierce County a place people are proud to call home.
We are unable to sponsor or take over sponsorship of an employment visa at this time.
Program Administrative Assistant Jobs by Experience Level
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Find JobsProgram Administrative Assistant Job Market
Who's Hiring
Top Industries Hiring
- Education
- Agriculture & Farming
- Government & Public Sector
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in program administrative assistant jobs.
- Associate's or bachelor's degree in business administration, public administration, or a related field
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook
- Experience supporting program or project coordination in an administrative capacity
- Strong written and verbal communication skills for stakeholder and vendor correspondence
- Familiarity with database entry, records management, and document tracking systems
- Ability to manage multiple calendars, meeting logistics, and shifting program deadlines
Tips for Your Program Administrative Assistant Job Search
Tailor your resume to program language
Program administrative assistant job postings use terms like 'program coordination,' 'budget tracking,' and 'stakeholder communication.' Mirror that language in your resume bullet points so your application clears automated screening before a hiring manager sees it.
Highlight database and scheduling tool proficiency
Employers in this role routinely ask for experience with spreadsheet software, project tracking tools, and calendar systems. Name the specific tools you've used and describe what you managed with them, not just that you used them.
Apply early to roles that fit
Migrate Mate lists program administrative assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings that match your program type
Program administrative assistant roles differ significantly across grant-funded programs, clinical programs, and government programs. Filter your search by industry or program type so you're applying where your specific coordination experience is directly relevant.
Prepare concrete examples of competing priorities
Interviewers for this role almost always ask how you handle multiple deadlines or last-minute changes from program leads. Walk into interviews with two or three specific situations where you reorganized workflows or resolved scheduling conflicts under time pressure.
Negotiate by anchoring to scope of program support
When discussing compensation, reference the number of programs you've supported simultaneously, the size of budgets you've tracked, or the number of stakeholders you've coordinated. Scope of responsibility gives hiring managers a concrete basis for adjusting an initial offer.
Program Administrative Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most program administrative assistants?
Virginia Tech, University of Utah, and Oregon State University are hiring the most program administrative assistants right now, with openings concentrated in California, New York, and Virginia, based on current listings on Migrate Mate as of November 2026. Healthcare systems, universities, and government contractors tend to post the highest volume of these roles year-round.
How many program administrative assistant jobs are remote?
About 44% of program administrative assistant openings are fully remote or hybrid as of November 2026, with remote availability highest in grant administration and nonprofit program coordination. Roles that require on-site file management, in-person event coordination, or direct support to clinical or government program staff are more likely to require a physical presence.
How do you become a program administrative assistant?
Start by earning an associate's or bachelor's degree in business, public administration, or a related field, then build experience in office or project support roles that involve scheduling, correspondence, and records management. Develop proficiency in common office and database tools, volunteer or intern with a program-based organization to gain direct exposure, and tailor your resume to reflect program-specific coordination tasks rather than general clerical work.
Can you get a program administrative assistant job with little or no experience?
Yes, many entry-level program administrative assistant roles are open to candidates with transferable skills from customer service, office support, or academic work. Emphasize any experience coordinating schedules, managing communications, or supporting projects, even informally. Nonprofit and government agencies often hire entry-level candidates into program support roles and provide structured on-the-job training in program-specific processes.
What does the program administrative assistant interview process look like?
Most hiring processes for this role include a phone screen focused on your administrative background, followed by one or two in-person or video interviews with the program manager or department head. Expect behavioral questions about handling competing priorities, supporting multiple stakeholders, and managing confidential information. Some employers include a short skills assessment testing written communication or spreadsheet proficiency before extending an offer.
Where can I find and apply to program administrative assistant jobs?
You can find and apply to program administrative assistant jobs on Migrate Mate, which lists current openings from across the United States. Search the available roles, find the ones that match your background and preferences, and apply directly to each listing that fits.
See All 137+ Program Administrative Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
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