Program Coordinator Jobs in Los Angeles, CA

Founded in 1896, the Gould School of Law has a distinguished past built on the principles of equity and excellence, and the courage to break new ground. USC first introduced legal education in Southern California. Today, the Law School continues to make history through its philosophy of innovation and through its people. USC Gould cultivates analytical ability, ethical values, and a spirit of collegiality that prepare students for meaningful careers benefiting society. It was one of the first law schools to engage students in clinical programs and remains a leader in experiential education.

The Gould School of Law is seeking to hire a Faculty Support Coordinator to join the Office of Faculty Support and support the Academic Success Program. This position will report to the Director of Faculty Support, and will assist a number of faculty with their research and teaching needs. The number of faculty assigned may vary throughout the year

ATTENTION: This position is full-time, benefits-eligible, and 1-year fixed term. Applicants must upload a cover letter and a resume to be considered for this position.

Preferred Qualifications:

• Preferred Education: Bachelor's degree in legal studies
• Preferred Experience: Experience in higher education

Job Accountabilities:

This position involves a variety of administrative tasks that include, but are not limited to, the following:

50% Faculty Support

• Directly completes work assignments from professors, including scanning and making photocopies, drafting and formatting letters of recommendation for students, proofreading and editing documents, ordering supplies, answering incoming calls and emails, managing and coordinating schedules.
• Helps prepare course materials, coordinates exams, takes class attendance, assists in the ordering of textbooks and additional resources, organizes and edits PowerPoint presentations, spreadsheets, and classroom handouts.
• Posts assignments, announcements, and readings to Brightspace, records grades, releases class recordings, and oversees other relevant course content.
• Arranges travel and parking reservations for faculty and guest speakers.
• Processes reimbursement requests for faculty travel and other university expenses.
• Sorts and sends mail, letters, and packages.
• Assists in event planning, including reserving meeting spaces, ordering catering, setting up rooms, coordinating speaking engagements for law professors, and other logistical needs.
• Lends classroom support to faculty to ensure that they know how to operate audio-visual equipment. Helps troubleshoot any IT issues.
• Files and/or transcribes legal documents.
• Will assist with both final exam administration and proctoring at the end of the Fall and Spring semesters and commencement each year.
• Perform other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

50% Academic Success Program (ASP):

Gould’s ASP is a comprehensive program that assists JD students from admission to law school through admission to the bar. This means that ASP has programming, communications, events, and services on a 12-month schedule. The ASP is staffed by its director and associate director (both of whom are Gould faculty members), six ASP Fellows (who are upper division law students), and two Alumni Bar Coaches (who are recent Gould graduates). The program looks forward to welcoming a dedicated Faculty Support Coordinator to help with many tasks, including but not limited to those listed below. There will be other duties related to the program that are assigned or requested on an ad hoc basis and as the program changes.

The ASP Support Coordinator will also work with the faculty to create systems to make all of the ASP administrative tasks more routine and efficient, including developing ASP calendaring systems, tracking student communications, and creating instructions for how to complete required administrative tasks.

The ASP Support Coordinator will deal with students and with sensitive student data (including GPA data). As such, the ASP Support Coordinator must be highly respectful of confidentiality and privacy concerns.

It will be important for the ASP Support Coordinator to be present, on-campus dependably on at least three days per week, and on other days as needed. For example, the ASP Support Coordinator will be expected to be on campus on ASP workshop days, and during summer programs including the simulated bar exam (early July), Gould Preview (early-to-mid August), and Orientation (mid-August).

The administrative responsibilities of the ASP Support Coordinator include both those listed above under Faculty Support and the following, which is a non-exhaustive list:

• Creating, updating, and disseminating flyers and other publicity to promote ASP events
• Scheduling rooms and communications with other departments (often having to reschedule rooms at last minute because of double-booked events)
• Ordering and delivering food for ASP events and workshops
• Creating and administering surveys for a variety of purposes including surveys to evaluate the ASP’s events, workshops, courses, and other programs
• Updating content and posting announcements on the ASP Brightspace page
• Coordinating with ASP Fellows, alumni bar coaches, and student and alumni volunteers on events, workshops, and projects
• Outreach to other faculty to coordinate teaching schedules, reading assignments, etc. for Gould Preview and other ASP programs
• Organizing and distributing materials (e.g., homework and readings) to students through
• undefined
• Communicating with students and prospective students by email and in person, including responding to routine questions from students and alumni
• Working with Gould’s Events team on ASP events and workshops
• Updating regular and ongoing monthly (and during spring and summer, weekly) email communications for students and recent graduates
• Managing and updating the ASP calendar, which includes frequent events, workshops, and other ASP activities.
• Assist with tracking of changes in bar exams in California and other jurisdictions
• Work with Gould’s Communications team on ASP campaigns (e.g., ASP’s bar exam awareness campaign, including regular social media posts)
• Assisting with logistics of Academic Success Scholarships, including working with the Financial Aid Office and Dean’s Office on distributing awards and communications about awards
• Data entry, including entering GPA, grades, bar results, and other data into spreadsheets.
• Assisting with outreach and logistics regarding enrollment in courses taught by faculty in the ASP
• Scheduling student meetings with faculty
• Making copies as needed and proofreading and ensuring that they are printed and collated accurately and ready for dissemination
• Assistance with managing ASP administrative budget matters such as tracking expenditures
• Processing reimbursement requests for ASP-related expenses, including for events and workshops
• Ordering and organizing supplies for ASP
• Perform other administrative ASP-related duties as assigned or requested. The university reserves the right to add or change duties at any time.

The ideal candidate will demonstrate:

• Sound judgment
• Respect for confidentiality and student privacy
• Attention to detail
• Excellent organizational skills
• Effective communication, orally and in writing
• Attention to grammar, including typos and inaccuracies

Hybrid Schedule: All staff are required to work three days in-person and may work up to two days remotely per week. Staff may be required to work more than three days in-person. Weekly schedule is dependent on business and department needs and may change at any time. New hires may be expected to work fully in-person during the probation and training period.

ATTENTION: This position is full-time, benefits-eligible, and 1-year fixed term. Applicants must upload a cover letter and a resume to be considered for this position.

Learn more about our benefits and perks here: https://employees.usc.edu/benefits-perks/

The Gould School of Law (Gould) considers candidates that demonstrate, through ideas, words and actions, a strong commitment to USC’s Unifying Values. Gould holds a unique position in society, and within the university, as every aspect of these principles are influenced by and can be protected through legal rules and institutions. At Gould, we are proudly committed to maintaining a community in which each person respects the rights of others to live, work, and learn in peace and dignity, to be proud of who and what they are, and to have equal opportunity to realize their full potential as individuals and members of society.

The hourly rate range for this position is $28.21 - $30.76. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education: Bachelor's degree

Addtional Education Requirements Combined experience/education as substitute for minimum education
Minimum Experience: 1 year
Addtional Experience Requirements Combined experience/education as substitute for minimum work experience
Minimum Skills: Administrative experience. Experience with appropriate applications (e.g., Microsoft Office). Proven ability to manage schedules. Excellent written and oral communication skills.
Preferred Education: Master's degree

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.

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