Project Coordinator Jobs in Boston, MA

The Gerald J. and Dorothy R. Friedman School of Nutrition Science and Policy, established in 1981, is among the world's leading graduate and professional schools of nutrition. Its mission is to improve the nutritional well-being of people worldwide through the creation of new knowledge, its application and dissemination, and the education and training of future leaders in the field. Faculty, students and staff at the school include physicians and other health practitioners, biomedical and clinical scientists, nutritionists and epidemiologists, agricultural and environmental scientists, economists, psychologists and others whose work on food and nutrition contributes to the sustainable, equitable development of human societies.

The Project Coordinator will work under the supervision of the Project Manager (Alex Knueppel) and Principal Investigator (Dr. William Masters) and in close collaboration with external partners to support day-to-day project operations, plan and organize community engagement activities, and complete other support tasks for the DAFMA and ANH Academy projects.

This is an ideal role for an organized, detail-oriented, and mission driven professional who enjoys turning strategic objectives into concrete operational activities; engaging diverse audiences to support public interest goals; and communicating effectively across cultures, disciplines, and organizations.

Duties will include, but are not limited to leading day-to-day operations for grant activities; planning events and meetings, preparing communications materials, facilitating community engagement efforts, and liaising with external partners and collaborators,

A successful Project Coordinator may work on new projects as previous projects end and take on additional responsibilities. This position is benefits eligible, including the Tufts Tuition Remission employee benefit, which entitles the employee to enroll in up to six-credits for Tufts University undergraduate or graduate level courses, tuition- free, per semester.

• Program Operations
  • Plan and track timelines and action items for a range of project activities, events, conferences, and meetings
  • Schedule online events, managing Zoom meetings and sharing invitations
  • Support project management for ANH Academy Fellowships program: support recruitment and application review processes, lead administrative onboarding process, ensure timely completion of Fellowships deliverables, and capture progress updates.
  • Support project management for DAFMA project: review membership applications, manage the project’s CRM database in HubSpot, summarize insights and action items from online events, and update project website.
• Communication & Engagement Activities
  • Support community engagement strategy for each project by drafting email and social media content and creating graphics and case studies tailored to specific audiences
  • Build relationships with stakeholders in online events and meetings
  • Research and evaluate member prospects and send outreach communications
  • Support organization and facilitation of online events, workshops, and annual conferences (ANH Academy Week), coordinating with presenters and team members
  • Plan logistics and international travel for research conferences and field work for team members
  • Liaise with project partners at Tufts University, Euromonitor International, and the London School of Hygiene and Tropical Medicine, to coordinate joint progress reporting vis-à-vis the project’s funder.
• Financial Management
  • Process transactions and ensure payments are made in a timely manner and accounted for in compliance with university policies, sponsor rules and government regulations
  • Draft text and submit quarterly, annual and other financial reports to funding agencies in anticipation of reporting deadlines
  • Prepare consulting and subcontract agreements, in accordance with Tufts policy and procedures, and monitor staff levels of effort and payroll expenditures
  • Collaborate with the central offices at Tufts, such as the Office of Research Administration, Office of Sponsored Accounting, Global Operations, and officials at the Friedman School for administrative processes related to the grant and to promote the grant activities
• Other duties assigned related to project needs

Basic Requirements:
Knowledge and experience typically acquired by:

• Associate's Degree
• 3-5 years of professional experience in project coordination or research administration
• Clear and precise written and verbal communication skills in email, documents and website materials
• Attention to detail and computational skill with spreadsheets for managing expenditure and financial reporting
• Self-motivation to achieve the highest levels of professional excellence and ethical conduct
• Collaborative orientation with high levels of organizational and time management skills
• Ability to work quickly and independently in response to changing circumstances