Project Coordinator Jobs in Massachusetts

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Why join Harvard Divinity School?

Harvard Divinity School (HDS) is a nonsectarian school of religious and theological studies that educates students both in the pursuit of the academic study of religion and in preparation for leadership in religious, governmental, and a wide range of service organizations. HDS provides an intellectual home where scholars and professionals from around the globe research and teach the varieties of religion, in service of a just world at peace across religious and cultural divides.

Job Summary:

The Harvard Divinity School (HDS) Office for Community and Belonging (OCB) supports the vital work of advancing our school’s vision of a just world at peace across religious and cultural divides. HDS educates and equips people of diverse backgrounds and viewpoints to build a world where all people can flourish and live across religious and cultural divides. The mission of OCB is to provide restorative, holistic support to our School and foster conditions—inside and outside the classroom—in which every member of HDS’s pluralistic community can cultivate connection, build trust, learn from others, and promote the well-being of one another as we develop the capacity to work across difference, as guided and held by an ethic of care. The Office for Community and Belonging Project Coordinator is integral to the work of helping OCB carry out its mission, in collaboration with other HDS departments, in furtherance of the vision of HDS.

Job-Specific Responsibilities:

This position provides a broad range of high-level support for the department including planning events, managing communications, and organizing projects. Roles and responsibilities include:

OPERATIONS and ACTIVITIES

• Managing projects such as organizing community gatherings, responding to inquiries, space and technology maintenance, purchasing supplies, preparing vendor payments and office reimbursements.
• Providing support for in-person and virtual events from development to implementation including: working with the team to identify relevant topics, appropriate speakers, and materials needed for a variety of programs and initiatives; coordinating space, catering, vendor arrangements, event and program logistics; compiling event-related information such as descriptions, biographies, photos, consent forms, presentation slides, etc.
• Supporting the daily operations of the office including scheduling meetings, tracking inventory, calendar management and helping to stabilize the operational capacity of the HDS OCB office.
• Capturing meeting minutes and distributing notes and action items to committee members and others as needed.
• Supporting the work of restorative strategic planning for the HDS OCB office; contributing to and engaging in strategic discussions as an active member of the team.
• Helping to develop and curate resources for equipping members of the HDS community (faculty, staff, and students) for building a world where all people can flourish and live across religious and cultural divides, including materials for website development.
• Reviewing and updating content calendar in weekly team meetings.

PROJECT SUPPORT

• Program evaluation: gathering and interpreting analytics regarding restorative OCB programming to assess programming and support future research and writing projects.
• Liaising with teams across HDS and Harvard to share upcoming events to help strengthen relationships and collaborate with HDS OCB programming and projects.
• Tracking project requests, timelines, reference materials, and completed content to streamline and optimize workflow across the OCB team.
• Assisting in content projects relating to HDS’s engagement with the Harvard & Legacy of Slavery report and the Human Remains Report.
• Helping to develop community outreach component of OCB office to develop relationships with community partners specifically connected to the work of the Harvard & Legacy of Slavery report and the Human Remains Report.

COMMUNICATIONS SUPPORT

• Working closely with the Office of Communications to help gather information for news/social media stories about the school’s faculty, students, programs, and events.
• Providing formatting, proofreading, and style guide support for a range of work, including web copy, news/magazine stories, invitation text, and story content. Assisting with website updates as needed.
• Providing writing support (e.g., independently drafting letters, emails, web content and other written materials including documents for publications such as annual reports, articles, etc.).
• Maintaining departmental mailing lists in Excel, MailChimp, and Outlook.
• Maintaining templates for recurring work such as briefings, talking points, and major events (e.g., the Common Read Program, Convocation, Commencement, and Dean’s Council Meetings).
• Organizing digital filing systems such as shared drives, Microsoft Teams.

Working Conditions:

This position is based in Cambridge, Massachusetts, with regular on-campus work and standard hours of Monday through Friday, 9:00 a.m. to 5:00 p.m. A hybrid schedule may be available with manager and Human Resources approval. The department sets work schedules and locations based on operational needs and may modify flexible arrangements under Harvard’s Flexwork Policy.

When working remotely, employees must work from a Harvard-registered state in accordance with the Employment Outside of Massachusetts Policy. Visa type, funding source, and sponsorship requirements may further limit work location. Details will be discussed during the interview process.

Basic Qualifications:

• 3 years of experience in a Project Coordinator role or relevant experience relating to project management/higher education/community and belonging work. Education beyond high school may count toward experience.
• Candidates wishing to be considered must supply a cover letter in addition to a resume.

Additional Qualifications and Skills:

• Bachelor’s degree preferred or equivalent work experience.
• Strong verbal and written communications skills.
• Strong organizational skills.
• Creativity and openheartedness.
• Strong understanding of the multiple dimensions of community and belonging.
• Experience in community building within institutions and beyond.
• Sound judgment, high ethical standards, discretion, and tact.
• Ability to work with different teams in a diverse, dynamic environment.
• Strong interest in advancing the mission and vision of Harvard Divinity School.
• Experience responding appropriately with empathy and compassion to individual and community challenges.
• Capacity to work independently and to effectively manage multiple tasks.
• • IMPORTANT NOTE: Cover letters are required for every position at Harvard Divinity School. Your cover letter and resume should be combined into a SINGLE DOCUMENT under the resume tab. We regret that the Harvard Divinity School does not provide Visa sponsorship.

• Standard Hours/Schedule: 35 hours per week
• Compensation Range: $64,000 - $71,000
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity, Education

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.