Project Coordinator Jobs in California
Project Coordinator jobs in California are among the most active in the country, with strong demand from entry-level through senior roles in technology, construction, healthcare, and entertainment production. The heaviest hiring concentrates in Los Angeles, the San Francisco Bay Area, and San Diego, where major employers like Kaiser Permanente, Salesforce, and Northrop Grumman maintain large project-driven operations. The most in-demand specialties are IT project coordination, construction project coordination tied to California's infrastructure pipeline, and clinical operations coordination within the state's sprawling healthcare systems. Find a role that fits below and apply directly.
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Be the organized center of every project, and the first friendly voice our clients hear.
Competitive pay: $23–$32 per hour, based on experience
How you'll make an impact:
- Prepare and send invoices, and track and follow up on client payments
- Track job budgets: material receipts, labor hours and subcontractor costs
- Build and update the Schedule of Values (SOV) for progress billing, and prepare change orders
- Collect lien releases, track preliminary notices, and place and reconcile material orders
Turn new projects into estimates and contracts:
- Put together estimates and proposals from the information our Project Manager or owner brings back from site visits
- Prepare client contracts and route them for signature
- Request and track Certificates of Insurance (COIs), and onboard subcontractors and vendors (W-9s, agreements, license checks)
- Submit permit applications and schedule city and county inspections
Keep every job organized and on schedule:
- Keep the master job calendar for crews, subcontractors and material deliveries
- Schedule repair and service work orders, and estimate and invoice repair jobs
- Keep project files organized in OneDrive and in the office, and handle job closeout paperwork
Be the first voice our clients hear:
- Answer the phones and return calls from clients, subcontractors and vendors
- Take down the details when a new client calls about a project, and schedule a site visit with our Project Manager or owner
- Follow up on leads and open proposals to help turn inquiries into signed projects
- Respond to client questions and warranty calls during and after construction
Who we're looking for:
- Office or administrative experience; construction experience is a plus, and we'll train the right person
- Comfortable working with numbers and eager to learn invoicing, job costing and budget tracking
- Comfortable with Microsoft Office (Excel, Word, Outlook) and OneDrive
- Strong technology skills and quick to learn new software. We're rolling out Contractor Foreman, and you'll help us set it up and use it to schedule, track and bill every job
- Strong organization and attention to detail; able to manage several jobs at once
- Clear, professional phone and email communication with clients, subcontractors and crews
- A people person with a warm, professional phone presence who makes every client feel taken care of
A plus, but not required:
- Experience in pool, spa, masonry or residential construction
- Experience with invoicing, job costing, budget tracking, schedules of values, progress billing or COI tracking
- Experience with QuickBooks, Contractor Foreman or other construction estimating or accounting software
- Sales or customer service experience, such as following up on leads and proposals
- Bilingual English/Spanish
Ready to join our team?
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Find Project Coordinator JobsProject Coordinator Jobs by City in California
Where California roles are concentrated, by current openings.
Project Coordinator Job Market in California
A snapshot from current California openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Staffing & Recruiting
- Consulting & Professional Services
- Education
- Construction & Real Estate
- Retail
What California Employers Look For
The qualifications that appear most often in project coordinator jobs across California.
- Bachelor's degree in business, construction management, or a related field
- One to three years of experience supporting project teams or managing project documentation
- Proficiency with project management software such as Asana, Smartsheet, or Microsoft Project
- Familiarity with California construction or healthcare regulations depending on industry sector
- Strong written and verbal communication skills for cross-functional team coordination
- Project Management Professional or Certified Associate in Project Management credential preferred
Project Coordinator Jobs in California: Frequently Asked Questions
How do you become a project coordinator in California?
Most California employers expect a bachelor's degree in business administration, construction management, information systems, or a closely related field. California does not require a state-issued license for project coordinators in most industries, though construction project coordinators working on public works projects should be familiar with California contractor licensing requirements enforced by the Contractors State License Board. Earning a Certified Associate in Project Management credential strengthens your candidacy and is widely recognized by California technology and healthcare employers.
How much do project coordinators make in California?
Project coordinators in California earn a median of about $120,910 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $69,180 for the lowest 10% to over $188,560 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire project coordinators in California?
Employers hiring project coordinators in California right now include Tesla, RH, and Jobot, based on current listings on Migrate Mate as of November 2026. California's concentration of technology headquarters, large integrated health systems, and major defense contractors makes it one of the most varied markets for project coordination roles in the country.
Which California cities have the most project coordinator jobs?
Los Angeles, San Diego, and San Francisco have the most project coordinator openings in California. The distribution reflects where the state's largest employers are headquartered or operate at scale, with the Bay Area's technology sector and Los Angeles's entertainment and healthcare industries driving volume, while San Diego's defense and biotech presence supports strong demand in the region's southern corridor.
Are there remote project coordinator jobs in California?
Yes, and more than many fields. About 29% of project coordinator openings tied to California are remote or hybrid as of November 2026, reflecting how much of the coordination work involves scheduling, documentation, and stakeholder communication that translates well to distributed teams. Technology and software companies in California have been the most consistent source of fully remote project coordinator roles.
How can I get hired as a project coordinator in California with little or no experience?
The most realistic entry path is a coordinator or project assistant role within a larger organization that runs formal onboarding programs, particularly in California's technology and healthcare sectors. Kaiser Permanente, UC Health system campuses, and major Bay Area technology firms regularly hire project assistants and administrative coordinators as stepping stones. Candidates who come from adjacent roles such as office manager, executive assistant, or operations analyst are consistently competitive. Earning a Certified Associate in Project Management before applying gives entry-level candidates a concrete credential to counter limited work history.
Where can I find and apply to project coordinator jobs in California?
You can find and apply to project coordinator jobs in California on Migrate Mate, which lists current California openings across industries and experience levels. Find roles that fit your background and apply directly without creating a profile or signing up.
See All 249+ Project Coordinator Jobs in California
Find roles in California that match your experience and apply in just a few clicks.
Find Project Coordinator Jobs