Project Coordinator Jobs in California
Project Coordinator jobs in California are among the most active in the country, with strong demand from entry-level through senior roles in technology, construction, healthcare, and entertainment production. The heaviest hiring concentrates in Los Angeles, the San Francisco Bay Area, and San Diego, where major employers like Kaiser Permanente, Salesforce, and Northrop Grumman maintain large project-driven operations. The most in-demand specialties are IT project coordination, construction project coordination tied to California's infrastructure pipeline, and clinical operations coordination within the state's sprawling healthcare systems. Find a role that fits below and apply directly.
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General Information
Locations
Description
- Planning: Prioritizing work and ensuring deadlines are met .
- Communication: Managing daily communications with internal and external parties.
- Project Tasks: Proposal letters, opening project numbers, project start up process, consultant letters of agreements and work authorizations, team org charts, package preparations & shipping/mailing, QA/QC project administrative documents, print coordination, copying/scanning, and cloud-based file sharing.
- Monitoring: Maintenance of various spreadsheets (contracts, work authorizations, consultant work authorizations, sketch logs, punch lists, RFIs, Submittals, etc).
- Documentation: Creation and maintenance of project directories and logs, accurate project filing, FAST form documents, preparation of meeting agendas and meeting notes, programming data worksheets.
- Resource Management: Meeting coordination and virtual meeting set-ups.
- Administrative Tasks: Special duties and projects, as assigned or necessary including studio support, coverage of other coordinators and front desk reception.
- 5-10+ years of experience in an administrative capacity preferably within the architecture, construction or engineering industries.
- Bachelor's Degree preferred or equivalent experience.
- Ability to effectively prioritize with strong time management skills in a fast-paced environment.
- Superior verbal and written communication skills.
- Highly organized with a strong attention to detail.
- High level of professionalism and strong sense of urgency.
- Ability to work with minimal guidance; Proactive, motivated self-starter.
- Flexibility and ability to handle and manage change effectively and efficiently.
- Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, Powerpoint).
- Flexibility and ability to handle and manage change effectively and efficiently.
*The base salary for this position is estimated to be between $36.00 and $43,25 per hour ($75,000 to $90,000 annually), commensurate with experience and qualifications. In addition to a competitive compensation package, Gensler offers annual bonus opportunities, employee ownership through our ESOP program, comprehensive benefits, and extensive professional development resources designed to support your long-term growth and career success.
**Please note that this is a full-time, in-office role based in our San Diego office, with an expectation of onsite presence five days per week.
Life at Gensler
General Information
Locations
Description
- Planning: Prioritizing work and ensuring deadlines are met .
- Communication: Managing daily communications with internal and external parties.
- Project Tasks: Proposal letters, opening project numbers, project start up process, consultant letters of agreements and work authorizations, team org charts, package preparations & shipping/mailing, QA/QC project administrative documents, print coordination, copying/scanning, and cloud-based file sharing.
- Monitoring: Maintenance of various spreadsheets (contracts, work authorizations, consultant work authorizations, sketch logs, punch lists, RFIs, Submittals, etc).
- Documentation: Creation and maintenance of project directories and logs, accurate project filing, FAST form documents, preparation of meeting agendas and meeting notes, programming data worksheets.
- Resource Management: Meeting coordination and virtual meeting set-ups.
- Administrative Tasks: Special duties and projects, as assigned or necessary including studio support, coverage of other coordinators and front desk reception.
- 5-10+ years of experience in an administrative capacity preferably within the architecture, construction or engineering industries.
- Bachelor's Degree preferred or equivalent experience.
- Ability to effectively prioritize with strong time management skills in a fast-paced environment.
- Superior verbal and written communication skills.
- Highly organized with a strong attention to detail.
- High level of professionalism and strong sense of urgency.
- Ability to work with minimal guidance; Proactive, motivated self-starter.
- Flexibility and ability to handle and manage change effectively and efficiently.
- Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, Powerpoint).
- Flexibility and ability to handle and manage change effectively and efficiently.
*The base salary for this position is estimated to be between $36.00 and $43,25 per hour ($75,000 to $90,000 annually), commensurate with experience and qualifications. In addition to a competitive compensation package, Gensler offers annual bonus opportunities, employee ownership through our ESOP program, comprehensive benefits, and extensive professional development resources designed to support your long-term growth and career success.
**Please note that this is a full-time, in-office role based in our San Diego office, with an expectation of onsite presence five days per week.
Life at Gensler
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Find Project Coordinator JobsProject Coordinator Jobs by City in California
Where California roles are concentrated, by current openings.
Project Coordinator Job Market in California
A snapshot from current California openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Consulting & Professional Services
- Staffing & Recruiting
- Distribution & Wholesale
- Construction & Real Estate
- Retail
What California Employers Look For
The qualifications that appear most often in project coordinator jobs across California.
- Bachelor's degree in business, construction management, or a related field
- One to three years of experience supporting project teams or managing project documentation
- Proficiency with project management software such as Asana, Smartsheet, or Microsoft Project
- Familiarity with California construction or healthcare regulations depending on industry sector
- Strong written and verbal communication skills for cross-functional team coordination
- Project Management Professional or Certified Associate in Project Management credential preferred
Project Coordinator Jobs in California: Frequently Asked Questions
How do you become a project coordinator in California?
Most California employers expect a bachelor's degree in business administration, construction management, information systems, or a closely related field. California does not require a state-issued license for project coordinators in most industries, though construction project coordinators working on public works projects should be familiar with California contractor licensing requirements enforced by the Contractors State License Board. Earning a Certified Associate in Project Management credential strengthens your candidacy and is widely recognized by California technology and healthcare employers.
How much do project coordinators make in California?
Project coordinators in California earn a median of about $120,910 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $69,180 for the lowest 10% to over $188,560 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire project coordinators in California?
Employers hiring project coordinators in California right now include Tesla, HDR, and RH, based on current listings on Migrate Mate as of September 2026. California's concentration of technology headquarters, large integrated health systems, and major defense contractors makes it one of the most varied markets for project coordination roles in the country.
Which California cities have the most project coordinator jobs?
San Diego, Los Angeles, and Irvine have the most project coordinator openings in California. The distribution reflects where the state's largest employers are headquartered or operate at scale, with the Bay Area's technology sector and Los Angeles's entertainment and healthcare industries driving volume, while San Diego's defense and biotech presence supports strong demand in the region's southern corridor.
Are there remote project coordinator jobs in California?
Yes, and more than many fields. About 29% of project coordinator openings tied to California are remote or hybrid as of September 2026, reflecting how much of the coordination work involves scheduling, documentation, and stakeholder communication that translates well to distributed teams. Technology and software companies in California have been the most consistent source of fully remote project coordinator roles.
How can I get hired as a project coordinator in California with little or no experience?
The most realistic entry path is a coordinator or project assistant role within a larger organization that runs formal onboarding programs, particularly in California's technology and healthcare sectors. Kaiser Permanente, UC Health system campuses, and major Bay Area technology firms regularly hire project assistants and administrative coordinators as stepping stones. Candidates who come from adjacent roles such as office manager, executive assistant, or operations analyst are consistently competitive. Earning a Certified Associate in Project Management before applying gives entry-level candidates a concrete credential to counter limited work history.
Where can I find and apply to project coordinator jobs in California?
You can find and apply to project coordinator jobs in California on Migrate Mate, which lists current California openings across industries and experience levels. Find roles that fit your background and apply directly without creating a profile or signing up.
See All 256+ Project Coordinator Jobs in California
Find roles in California that match your experience and apply in just a few clicks.
Find Project Coordinator Jobs