Project Coordinator Jobs in San Diego, CA

Construction Project Coordinator

What You Own

Your role is to support project teams through coordination, documentation, communication, and administrative project support — ensuring project information is organized, current, and properly maintained while helping Project Managers and Assistant Project Managers execute projects efficiently and consistently — not to manage project execution, make project decisions, own budgets or schedules, or serve as the primary client contact.

What You Own

· Project documentation and records management

· Project coordination and administrative support

· Meeting coordination and follow-up tracking

· Maintenance of project logs and documentation systems

· Timely distribution of project information

· Accuracy and organization of project files and records

Key Responsibilities

PROJECT COORDINATION & SUPPORT

· Support Project Managers and Assistant Project Managers in day-to-day project activities

· Coordinate project meetings, schedules, and administrative tasks

· Assist with project setup and closeout activities

· Track action items and support follow-up on commitments

· Help maintain organization across assigned projects

DOCUMENTATION & RECORDS MANAGEMENT

· Maintain organized and complete project files and records

· Manage and track:

o RFIs

o RFDs

o submittals

o meeting minutes

o correspondence

o project logs

· Ensure documentation is current, properly filed, and readily accessible

· Support document distribution and version control

COMMUNICATION & INFORMATION FLOW

· Assist with distribution of project information to clients, consultants, contractors, and internal team members

· Support preparation of meeting materials, agendas, and reports

· Ensure information is communicated accurately and in a timely manner

· Help maintain consistency in project communication and documentation

PROJECT TRACKING SUPPORT

· Maintain project logs and tracking tools

· Support schedule updates and milestone tracking

· Assist with budget, invoice, and change order tracking as directed

· Help monitor outstanding items requiring follow-up

· Provide administrative support for project reporting

TEAM SUPPORT & ORGANIZATION

· Support project teams in maintaining organized workflows

· Assist with implementation of company standards and procedures

· Identify missing information or documentation gaps

· Help ensure projects remain organized and well documented

HOW YOU ARE MEASURED

· Accuracy and organization of project documentation

· Timeliness of project updates and administrative support

· Quality and completeness of project records

· Responsiveness to project team needs

· Reliability in tracking and follow-up activities

· Contribution to efficient project operations

HOW YOU OPERATE

· Be organized, detail-oriented, and dependable

· Maintain accurate and complete records

· Follow established processes and procedures

· Communicate clearly and professionally

· Be proactive in identifying missing information or follow-up needs

· Support the project team with a service-oriented mindset

· Take pride in organization, consistency, and reliability

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person