Project Coordinator Jobs in Wisconsin
Project Coordinator jobs in Wisconsin concentrate in healthcare systems, manufacturing, construction, and information technology, with demand at every level from entry-level associate to senior program coordinator. Milwaukee, Madison, and Green Bay are the most active hiring metros, where large employers like Epic Systems, Advocate Aurora Health, and Kohler Co. consistently recruit for coordination talent across capital projects, clinical operations, and product launches. IT project coordination and healthcare operations are among the most in-demand specialties in the state right now. Find a role that fits below and apply directly.
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Showing 5 of 64+ Project Coordinator jobs
The Project Coordinator (PC) supports project management team in organizing project documentation, facilitating communication, and maintaining systems to ensure smooth execution of construction projects. The PC plays an essential role in maintaining schedule and document control and supporting job closeout and reporting.
ESSENTIAL JOB FUNCTIONS
Demonstrate Company Values and Culture
- Represent the company's core values: integrity, grit, family (teamwork), quality, and growth.
- Maintain professionalism, reliability, and consistency in all internal and external communications.
- Exhibit emotional intelligence, adaptability, and a commitment to learning and continuous improvement.
Project Planning and Document Control
- Assist with job setup and startup meeting documentation.
- Upload documents and organize digital project folders in systems such as Procore or E-Builder.
- Set up and maintain submittal logs and cost code structure in coordination with the PM/APM.
- Prepare and distribute subcontracts and other project startup materials.
- Maintain organized and current files, drawings, and specs on shared drives and project management platforms.
Project Execution Support
- Collect information from subcontractors and field personnel to help generate look-ahead schedules or updates.
- Attend jobsite and progress meetings as requested; take and distribute meeting minutes.
- Draft and distribute RFIs, purchase orders, permits, and other project documentation.
- Track daily reports, subcontractor deliverables, and contract requirements via E-Builder or other systems.
- Manage bid solicitation documentation for small business and diversity participation (SBE/MBE/DBE/etc.).
- Upload and maintain current permit records and drawing revisions.
Financial Documentation (under supervision of the Project Manager)
- Assist in submitting job budgets and schedules of value for upload to internal systems (e.g., Sage).
- Initiate and track Request for Quotes (RFQs) and Package Change Orders (PCOs) for approval.
- Log and track subcontractor commitments and approved change orders.
- Support preparation for monthly Work-In-Progress (WIP) meetings by updating job financial status.
Job Closeout
- Assist in compiling and submitting closeout packages including warranties, inspection documents, and training materials.
- Support coordination of punch lists and owner training schedules.
- Ensure all closeout documentation is complete and submitted according to contract requirements.
Qualifications (Including Education and Experience)
- High school diploma or equivalent required; associate or bachelor's degree preferred.
- 3+ years of experience in an administrative or construction-related support role preferred.
- Strong computer proficiency, especially in Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with project management platforms such as Procore or E-Builder is a plus.
- Ability to manage multiple tasks and work collaboratively across project teams.
- Excellent communication, organization, and time-management skills.
The Project Coordinator (PC) supports project management team in organizing project documentation, facilitating communication, and maintaining systems to ensure smooth execution of construction projects. The PC plays an essential role in maintaining schedule and document control and supporting job closeout and reporting.
ESSENTIAL JOB FUNCTIONS
Demonstrate Company Values and Culture
- Represent the company's core values: integrity, grit, family (teamwork), quality, and growth.
- Maintain professionalism, reliability, and consistency in all internal and external communications.
- Exhibit emotional intelligence, adaptability, and a commitment to learning and continuous improvement.
Project Planning and Document Control
- Assist with job setup and startup meeting documentation.
- Upload documents and organize digital project folders in systems such as Procore or E-Builder.
- Set up and maintain submittal logs and cost code structure in coordination with the PM/APM.
- Prepare and distribute subcontracts and other project startup materials.
- Maintain organized and current files, drawings, and specs on shared drives and project management platforms.
Project Execution Support
- Collect information from subcontractors and field personnel to help generate look-ahead schedules or updates.
- Attend jobsite and progress meetings as requested; take and distribute meeting minutes.
- Draft and distribute RFIs, purchase orders, permits, and other project documentation.
- Track daily reports, subcontractor deliverables, and contract requirements via E-Builder or other systems.
- Manage bid solicitation documentation for small business and diversity participation (SBE/MBE/DBE/etc.).
- Upload and maintain current permit records and drawing revisions.
Financial Documentation (under supervision of the Project Manager)
- Assist in submitting job budgets and schedules of value for upload to internal systems (e.g., Sage).
- Initiate and track Request for Quotes (RFQs) and Package Change Orders (PCOs) for approval.
- Log and track subcontractor commitments and approved change orders.
- Support preparation for monthly Work-In-Progress (WIP) meetings by updating job financial status.
Job Closeout
- Assist in compiling and submitting closeout packages including warranties, inspection documents, and training materials.
- Support coordination of punch lists and owner training schedules.
- Ensure all closeout documentation is complete and submitted according to contract requirements.
Qualifications (Including Education and Experience)
- High school diploma or equivalent required; associate or bachelor's degree preferred.
- 3+ years of experience in an administrative or construction-related support role preferred.
- Strong computer proficiency, especially in Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with project management platforms such as Procore or E-Builder is a plus.
- Ability to manage multiple tasks and work collaboratively across project teams.
- Excellent communication, organization, and time-management skills.
See All 64 Project Coordinator Jobs in Wisconsin
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Find Project Coordinator JobsProject Coordinator Jobs by City in Wisconsin
Where Wisconsin roles are concentrated, by current openings.
Project Coordinator Job Market in Wisconsin
A snapshot from current Wisconsin openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Medical Devices
- Consulting & Professional Services
What Wisconsin Employers Look For
The qualifications that appear most often in project coordinator jobs across Wisconsin.
- Associate or bachelor's degree in business, project management, or a related field
- PMP or CAPM certification from the Project Management Institute preferred or required
- Demonstrated experience coordinating project timelines, budgets, and stakeholder communication
- Proficiency with project management tools such as Microsoft Project, Smartsheet, or Asana
- Strong written and verbal communication skills for cross-functional team coordination
- Experience in a Wisconsin-relevant industry such as healthcare, manufacturing, or construction
Project Coordinator Jobs in Wisconsin: Frequently Asked Questions
How do you become a project coordinator in Wisconsin?
Most Wisconsin project coordinator roles require at minimum an associate degree, though a bachelor's in business administration, construction management, or a related field is increasingly preferred. Wisconsin does not issue a state license for project coordinators, but employers across Milwaukee, Madison, and Green Bay consistently favor candidates who hold a Certified Associate in Project Management or Project Management Professional credential from the Project Management Institute, which signals readiness for structured project environments.
How much do project coordinators make in Wisconsin?
Project coordinators in Wisconsin earn a median of about $97,580 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $60,840 for the lowest 10% to over $139,140 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire project coordinators in Wisconsin?
Wisconsin project coordinator roles are posted by M. J. ELECTRIC, Seura, and Hooper Corporation and others right now, based on current listings on Migrate Mate as of September 2026. Wisconsin's strong presence of healthcare networks, manufacturing headquarters, and technology firms means openings appear across a wide range of industries and organization sizes throughout the state.
Which Wisconsin cities have the most project coordinator jobs?
Milwaukee, Madison, and Appleton lead Wisconsin in project coordinator openings. Milwaukee drives volume through its concentration of hospital systems, financial services firms, and engineering companies, while Madison's dense technology sector anchored by Epic Systems and state government agencies produces consistent demand, and Green Bay's manufacturing and logistics base adds a strong regional draw for operations-focused coordinators.
Are there remote project coordinator jobs in Wisconsin?
Yes, and more than most fields. About 37% of project coordinator openings tied to Wisconsin are remote or hybrid as of September 2026, reflecting how much of the role centers on communication, documentation, and scheduling rather than physical presence. IT project coordination and healthcare program roles tend to be the most remote-friendly segments within Wisconsin listings.
How can I get hired as a project coordinator in Wisconsin with little or no experience?
The most realistic entry path is moving laterally from an adjacent role such as administrative coordinator, operations assistant, or team lead within a Wisconsin employer that already knows your work. Large healthcare networks like Advocate Aurora Health and UW Health, as well as manufacturers headquartered in the state, regularly hire project coordinator associates and offer structured onboarding for internal candidates. Completing a CAPM certification and building a portfolio of coordinated initiatives, even from volunteer or academic work, strengthens applications for candidates without formal project management experience.
Where can I find and apply to project coordinator jobs in Wisconsin?
You can find and apply to project coordinator jobs in Wisconsin on Migrate Mate, which lists current Wisconsin openings across industries and metros throughout the state. Find roles that fit your background and apply directly to the employers posting them.
See All 64 Project Coordinator Jobs in Wisconsin
Find roles in Wisconsin that match your experience and apply in just a few clicks.
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