Property Manager Jobs in Boston, MA

Position Title:

Property Manager

Reporting to:

John Caldwell, President

Overview:

Benefits:

Paradigm Properties, LLC is a commercial real estate firm headquartered in Boston, Massachusetts. Paradigm was formed in 1997 to acquire, develop and manage office and industrial properties in Greater Boston and the Northeast quadrant of the US. We also have a satellite office in Columbus, OH, but we remain a relatively small and focused company, with free-flowing information and coaching among our senior and junior team members. We are known for our progressive, fast-moving culture, our eagerness to solicit contributions from all team members, and our commitment to the community (see volunteer hours below)

Paradigm Properties offers a competitive benefits package that includes:

• Paid Vacation, Sick, and Personal time off
• 12 Paid Holidays
• Flex Spending Account
• Health Savings Account
• 401(k) matching
• Medical, Dental, and Vision Coverage
• Life Insurance
• Short Term and Long-Term Disability
• Paid time off for volunteering (up to 40 hours per year)
• Hybrid work schedule

Position Description:

• Supervise staff and all personnel related to the daily operation of multiple buildings;
• Prepare monthly reports, including operational, capital and leasing expense accruals and reforecasts; review and explain variances
• Prepare and run asset review meetings; manage third party Asset Manager relationships
• Maintain day to day relationships with tenant-client contacts, while developing an understanding of customer needs by meeting formally or informally on a regular basis;
• Coordinate and establish contract specifications and solicitation of portfolio vendors;
• Oversee building maintenance contracts ensuring vendor compliance with contracts;
• Prepare annual Building Report and Operating Budget to include proposed capital repairs and improvements, and regular maintenance items; Monitor work order system and BMS systems where required
• Ensure compliance with city and state regulations including ordinances such as BERDO and BEUDO; Ensure compliance and recertification for building certifications such as LEED and WELL Health and Safety where applicable
• Understand marketing plan for the building and work with leasing to address inquiries from prospective tenants for information on the property;
• Enforce all building rules and regulations; meet project timelines and budgets and keep all constituents well informed.
• Handles occasional obligations outside of regular business hours
• Understand the unique needs of our building clients and respond to service requests, inquires and concerns;
• Review monthly summary of mechanical and operational problems, and ongoing contractor work;
• Properly maintain Certificates of Insurance for tenants and vendors.
• Review and authorize all monthly invoices; compare invoices to operational year-to-date summaries; maintain proper payment of invoices;
• Monitor properties’ accounts receivable and escalate all issues as appropriate;
• Monitor and inspect the buildings’ mechanical, structural, electrical, fire, garage, elevator, roof and other related equipment on an on-going basis;
• Communicate the Company’s broad goals and objectives to building engineers and ensure that all buildings are maintained and operated in a manner consistent with Paradigm standards;
• Identify and promote growth opportunities for building staff;

Conduct:

Understands and appreciates the core values of the company:
- Doing well by its clients
- Doing well by its employees
- Doing well by its community

Works effectively and cooperatively as a member of a team.

Works effectively and efficiently as an individual.

Self-starter, hard worker, creative thinker and dedicated to getting the job done

• Understands the primacy of clients and interacts well with people.
• Pays close attention to detail and is very well organized.
• Provides constructive input on improving how the company functions
• Demonstrates a willingness to learn and improve capabilities.
• Solicits senior level guidance on key matters.

Skills/Experience:

• B.A. degree.
• Ability to work independently
• Experience with institutional reporting a plus
• Computer literacy including proficiency with MRI, YARDI, Microsoft Word, and Excel.
• Proven ability to learn new software applications.
• Strong organizational skills.

Strong communication and interpersonal skills, both oral and written.

Job Type: Full-time

Pay: $80,000.00 - $103,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Do you have experience as a Commercial Property Manager?

Ability to Commute:

• Boston, MA 02210 (Required)

Work Location: In person