Real Estate Administrative Assistant Jobs
Real Estate Administrative Assistant jobs are open across residential brokerages, commercial real estate firms, and property management companies, at every level from entry-level coordinator to senior office manager, with specializations in transaction coordination, listing management, and agent support. See the openings below and apply to the ones that match your experience.
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Showing 5 of 30+ Real Estate Administrative Assistant jobs
Job Description
We are a fast-paced real estate team seeking an organized, motivated, and tech-savvy Administrative Assistant to support our daily operations and growing business.
The ideal candidate is detail-oriented, proactive, comfortable with technology, and able to manage multiple tasks efficiently. This is a great opportunity for someone looking to gain hands-on experience in real estate while working alongside a successful, high-producing, and dynamic team.
Key Responsibilities
- Provide day-to-day administrative and clerical support.
- Answer incoming phone calls, take messages, and direct inquiries.
- Maintain a clean, organized, and professional office environment.
- Monitor office supplies, manage inventory, and coordinate restocking.
- Assist with data entry, spreadsheets, document preparation, and digital file management.
- Create and edit basic marketing materials using Canva.
- Assist with real estate paperwork, listings, and general administrative tasks.
- Support additional office projects and responsibilities as needed.
Qualifications & Skills
- Strong computer skills and ability to quickly learn new software.
- Proficiency in Google Workspace (Sheets, Docs, Drive, Gmail, Calendar).
- Familiarity with Microsoft Office (Excel, Word, Outlook).
- Experience with Canva or similar design platforms.
- Strong organizational, multitasking, and time-management skills.
- Excellent written and verbal communication skills.
- Professional phone etiquette and customer service skills.
- Detail-oriented, dependable, and able to work independently.
- Positive attitude, strong work ethic, and willingness to learn.
Preferred but Not Required:
- Previous administrative, customer service, or real estate experience.
- Familiarity with CRM systems, MLS platforms, or real estate software.
- Basic marketing, social media, or graphic design experience.
What We Offer
- Collaborative and professional work environment.
- Hands-on experience in office administration and real estate operations.
- Opportunity to develop new skills and grow professionally.
- Training and support to learn industry-specific systems and processes.
Pay: $55,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Real Estate Administrative Assistant Jobs by Experience Level
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Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in real estate administrative assistant jobs.
- Proficiency in MLS platforms such as Matrix, Paragon, or Flexmls
- Experience with transaction management software like Dotloop, SkySlope, or DocuSign
- Strong calendar management and scheduling skills for agents and clients
- Knowledge of real estate contracts, addenda, and closing documentation
- High school diploma or equivalent required, associate or bachelor's degree preferred
- Active real estate assistant or salesperson license in states that require it
Tips for Your Real Estate Administrative Assistant Job Search
Tailor your resume for transaction volume
Highlight the number of transactions you've supported per month or quarter, the contract management software you've used, and whether you've coordinated closings end-to-end. Real estate employers scan for these specifics far more than general office experience.
Get your real estate assistant certification
A Certified Real Estate Support Specialist credential or a state-specific real estate assistant license sets your application apart in markets where agents are legally required to work only with licensed support staff. Confirm your state's rules before applying.
Apply early to roles that fit
Migrate Mate lists real estate administrative assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Search by brokerage model, not just title
Job titles vary widely: transaction coordinator, listing coordinator, real estate office manager, and agent support specialist all describe similar roles. Search each variation alongside the brokerage type, whether residential, commercial, or property management, to avoid missing relevant openings.
Prepare for a skills test at the interview
Many real estate brokerages ask candidates to complete a timed task during the interview, such as entering a listing into an MLS platform or drafting a client email from a rough outline. Practice in MLS systems like Matrix or Paragon before your interview day.
Negotiate start date around licensing timelines
If you're pursuing a real estate assistant license while job searching, tell the hiring manager your expected exam date during the offer conversation. Most brokerages will adjust your start date rather than lose a candidate who's already in the pipeline for licensure.
Real Estate Administrative Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most real estate administrative assistants?
Lavian & Lavian LLP, Enhanced Transactions, and Compass are hiring the most real estate administrative assistants right now, with openings concentrated in New Jersey, California, and New York, based on current listings on Migrate Mate as of November 2026. Large residential brokerages and commercial property management firms tend to post the highest volume of openings.
How many real estate administrative assistant jobs are remote?
About 27% of real estate administrative assistant openings are fully remote or hybrid as of November 2026, though the share varies by specialization. Transaction coordination and virtual assistant roles are the most likely to be remote, while front-desk, MLS entry, and on-site office support roles typically require in-person presence at a brokerage or property management office.
How do you become a real estate administrative assistant?
Start by building proficiency in MLS platforms and transaction management software through online courses or free trials. Check whether your state requires a real estate assistant license and, if so, complete the required coursework and pass the exam. Then target entry-level listings at residential brokerages or property management companies, where on-the-job training in contract workflows and closing processes is most accessible.
Can you get hired as a real estate administrative assistant with no experience?
Yes, many brokerages hire candidates with strong general administrative skills and train them on real estate-specific tools. Focus your resume on calendar management, client communication, and any document processing experience you have. Earning a real estate assistant certification or completing a short MLS training course before you apply demonstrates initiative and closes the experience gap without requiring prior real estate work history.
What does the real estate administrative assistant interview process look like?
The process typically starts with a phone screen covering your software experience and availability, followed by an in-person or video interview with the office manager or lead agent. Many brokerages include a practical skills component, such as entering a listing, preparing a contract summary, or drafting a client follow-up email. Final-stage interviews may involve a brief meeting with the team or agents you'd be supporting directly.
Where can I find and apply to real estate administrative assistant jobs?
You can find and apply to real estate administrative assistant jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and specialization, whether that's transaction coordination, listing management, or agent support, and apply directly to each listing that fits.
See All 30 Real Estate Administrative Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
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