Remote Assistant Procurement Manager Jobs
Remote Assistant Procurement Manager jobs are open across manufacturing, retail, technology, and healthcare at remote-first companies and distributed enterprise teams ranging from coordinator-level to senior assistant manager roles. Employers hiring remotely right now include IDEA Public Schools, ServiceNow, and University of Illinois. Scan the live roles below and apply to whichever ones fit.
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Procurement Officer Assistant
Engineering Business Services Center
The Grainger College of Engineering
University of Illinois Urbana-Champaign
The Engineering Business Services Center in The Grainger College of Engineering seeks applicants for a Procurement Officer Assistant position.
Job Summary
This position assists in providing purchasing services to faculty, staff, and students located within units being served by shared services. This position will assist in purchasing functions for a variety of products and services, working under the supervision of a designated supervisor.
Duties & Responsibilities
- Assists with evaluation and preparation of all procurement requests for EBSC units, including:
a) verification of pricing and delivery/lead times and receiving information.
b) requesting, preparing, and/or reviewing required forms related to requisitions and potential
orders; working with departments in preparing specifications for purchasing commodities, equipment,
and services, or for requisition clarification.
c) notification of vendors regarding any required forms such as vendor information forms and
disclosure and/or certification forms relating to orders, such as certificates of insurance and
vendor financial disclosures; evaluation of documents and forms for accuracy and completeness.
d) preparation of reports and correspondence (such as the status of requisitions, purchase orders,
shipments, and complaints); providing of interpretation of policies and procedures, rules and
regulations, revised statutes and internal guidelines to campus personnel and vendors.
- Assists with the processing of all procurement requests for EBSC units.Issues purchase orders with appropriate authorization authority. Assists in the coordination, review, and issuance of simple contract documents. Assists faculty, students, and staff with Procurement, including iBuy Purchase Order requisitions, P-Card transactions, and Emburse invoice payments.
- Investigates invoices and overdue account balances.
Coordinates with vendors, EBSC units, and other University offices to initiate corrective action and resolve any outstanding accounts payable.
- Serves as support to the team in reconciling monthly accounts; verifies charges to accounts by matching receipts to charges, initiates contact with appropriate departments to obtain missing information and receipts. Keys corrective accounting entries into Banner.
- Other duties as assigned.
Minimum Qualifications
- Responsible work experience in fields that provide preparation for procurement work such as claim resolution, expediting, returned goods, and/or resolving billings.
- 30 semester hours of college credit for course work in any field equals six (6) months.
Knowledge, Skills and Abilities
- Knowledge of university business and financial policies and procedures.
- Knowledge of personal computers and software packages such as Microsoft Word, Excel, MS Access, e-mail, Banner, and other University financial programs.
- Knowledge of operation of various office equipment as fax machines, copiers, scanners, and printers.
- Skill and accuracy in preparing University and Departmental forms.
- Accuracy, speed, and completeness in performance of tasks.
- Ability to communicate effectively and respond appropriately to others' needs or concerns.
- Strong customer service skills.
- Ability to respond to questions and requests from faculty, staff, and students with judgement to know when supervisor needs to be involved.
Appointment Information
This is a 100% full-time Civil Service 0307 - Procurement Officer Assistant position, appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. The budgeted salary range for this position is $40,000 - $42,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. Fully remote work may be possible for this position per the University's Workplace Flexibility policy.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.
This position is not eligible for any type of sponsorship for work authorization.
Application Procedures & Deadline Information
Applications must be received by 6:00 pm (Central Time) on December 7, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Dawn Creath at dcreath@illinois.edu. For questions regarding the application process, please contact 217-333-2137.
At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.
Champaign-Urbana
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.
Requisition ID: 1039100
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu
Procurement Officer Assistant
Engineering Business Services Center
The Grainger College of Engineering
University of Illinois Urbana-Champaign
The Engineering Business Services Center in The Grainger College of Engineering seeks applicants for a Procurement Officer Assistant position.
Job Summary
This position assists in providing purchasing services to faculty, staff, and students located within units being served by shared services. This position will assist in purchasing functions for a variety of products and services, working under the supervision of a designated supervisor.
Duties & Responsibilities
- Assists with evaluation and preparation of all procurement requests for EBSC units, including:
a) verification of pricing and delivery/lead times and receiving information.
b) requesting, preparing, and/or reviewing required forms related to requisitions and potential
orders; working with departments in preparing specifications for purchasing commodities, equipment,
and services, or for requisition clarification.
c) notification of vendors regarding any required forms such as vendor information forms and
disclosure and/or certification forms relating to orders, such as certificates of insurance and
vendor financial disclosures; evaluation of documents and forms for accuracy and completeness.
d) preparation of reports and correspondence (such as the status of requisitions, purchase orders,
shipments, and complaints); providing of interpretation of policies and procedures, rules and
regulations, revised statutes and internal guidelines to campus personnel and vendors.
- Assists with the processing of all procurement requests for EBSC units.Issues purchase orders with appropriate authorization authority. Assists in the coordination, review, and issuance of simple contract documents. Assists faculty, students, and staff with Procurement, including iBuy Purchase Order requisitions, P-Card transactions, and Emburse invoice payments.
- Investigates invoices and overdue account balances.
Coordinates with vendors, EBSC units, and other University offices to initiate corrective action and resolve any outstanding accounts payable.
- Serves as support to the team in reconciling monthly accounts; verifies charges to accounts by matching receipts to charges, initiates contact with appropriate departments to obtain missing information and receipts. Keys corrective accounting entries into Banner.
- Other duties as assigned.
Minimum Qualifications
- Responsible work experience in fields that provide preparation for procurement work such as claim resolution, expediting, returned goods, and/or resolving billings.
- 30 semester hours of college credit for course work in any field equals six (6) months.
Knowledge, Skills and Abilities
- Knowledge of university business and financial policies and procedures.
- Knowledge of personal computers and software packages such as Microsoft Word, Excel, MS Access, e-mail, Banner, and other University financial programs.
- Knowledge of operation of various office equipment as fax machines, copiers, scanners, and printers.
- Skill and accuracy in preparing University and Departmental forms.
- Accuracy, speed, and completeness in performance of tasks.
- Ability to communicate effectively and respond appropriately to others' needs or concerns.
- Strong customer service skills.
- Ability to respond to questions and requests from faculty, staff, and students with judgement to know when supervisor needs to be involved.
Appointment Information
This is a 100% full-time Civil Service 0307 - Procurement Officer Assistant position, appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. The budgeted salary range for this position is $40,000 - $42,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. Fully remote work may be possible for this position per the University's Workplace Flexibility policy.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.
This position is not eligible for any type of sponsorship for work authorization.
Application Procedures & Deadline Information
Applications must be received by 6:00 pm (Central Time) on December 7, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Dawn Creath at dcreath@illinois.edu. For questions regarding the application process, please contact 217-333-2137.
At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.
Champaign-Urbana
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.
Requisition ID: 1039100
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu
See All 9 Remote Assistant Procurement Manager Jobs
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Find JobsRemote Assistant Procurement Manager Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in remote assistant procurement manager jobs.
- Bachelor's degree in supply chain management, business, or a related field
- Experience with purchase order processing and vendor management systems
- Proficiency in ERP platforms such as SAP, Oracle, or similar tools
- Knowledge of contract negotiation and supplier performance evaluation
- Familiarity with sourcing strategies and total cost of ownership analysis
- Strong analytical skills with experience using Excel or data reporting tools
Tips for Your Remote Assistant Procurement Manager Job Search
Show async vendor communication in your resume
Remote procurement work runs on written communication with suppliers, not phone calls or in-person meetings. Highlight experience managing vendor correspondence by email or messaging platforms, negotiating terms in writing, and maintaining detailed purchase records that teammates can follow without asking you.
Apply early to remote roles that fit
Migrate Mate lists remote assistant procurement manager openings from across the U.S. in one place so you can find roles that match your experience and apply directly. Remote postings attract more applicants than local ones, so getting your application in early improves your chances of landing a first-round review.
Prove ERP and procurement software fluency upfront
Remote employers can't watch you work, so they screen hard for tool proficiency before the interview. Name the specific systems you've used, such as SAP, Oracle, Coupa, or Ariba, in your resume summary and in early interview answers to clear the technical filter fast.
Prepare for remote interview questions on self-direction
Expect questions like how you prioritize purchase orders without a manager nearby or how you flag a supplier issue when you can't walk to someone's desk. Prepare two or three specific examples that show you caught a problem, resolved it independently, and documented the outcome.
Remote Assistant Procurement Manager Jobs: Frequently Asked Questions
How do I get a remote assistant procurement manager job?
Target remote-first companies and distributed enterprise teams in sectors like technology, retail, and consumer goods, where procurement operations are built around async workflows. Remote hiring managers screen hard for written communication, vendor management software proficiency, and the ability to manage purchase orders and supplier relationships without in-person oversight. Demonstrating experience with tools like ERP systems and showing concrete cost-saving or process results gives you a clear edge.
Which companies hire remote assistant procurement managers?
Remote assistant procurement manager roles are posted by IDEA Public Schools, ServiceNow, and University of Illinois and others right now, based on current remote listings on Migrate Mate as of November 2026. Hiring tends to concentrate at remote-first firms, large distributed enterprises, and fast-growing companies in technology, healthcare, and retail that run centralized procurement teams across multiple locations.
Can you get a remote assistant procurement manager job with no experience?
Yes, but remote entry-level roles are harder to land because employers expect you to manage vendor communications and purchase workflows independently from day one. Companies most open to entry-level remote candidates are smaller remote-first firms and startups. You can strengthen your case by showing proficiency in procurement or ERP software, completed coursework or certifications in supply chain management, and any internship or project work that involved purchasing or supplier coordination.
Do you need a degree for remote assistant procurement manager jobs?
Not always. Many remote employers list a bachelor's degree as preferred rather than required, especially in business, supply chain, or a related field. What consistently matters more is hands-on procurement experience, familiarity with purchase order processes and vendor negotiation, and demonstrated ability to work independently. Certifications like CPSM or CSCP can substitute effectively for a degree in many remote hiring pipelines.
See All 9 Remote Assistant Procurement Manager Jobs
Find roles that match your experience and apply in just a few clicks.
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