Remote Communications and Events Coordinator Jobs
Remote Communications and Events Coordinator jobs are open across the U.S. at remote-first firms, distributed nonprofits, and tech-forward organizations in sectors like media, advocacy, and professional services. Employers hiring remotely right now include Veeva Systems, Morley, and Blue Star Families. Find a role that fits below and apply directly.
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JOB SUMMARY:
The Manager of Aviation Events is responsible for leading the planning, coordination, and on-site execution of AOPA’s flagship events presence at SUN ’n FUN and EAA AirVenture, as well as regional and departmental outreach events. This position oversees all aspects of event logistics and operations, including site planning and build-out, vendor management, shipping and warehousing, and coordination of event signage and creative assets. Working closely with internal departments and external partners, the Manager ensures events are executed efficiently, professionally, and in alignment with AOPA’s goals.
The ideal candidate is a highly organized, proactive, and detail-oriented professional who thrives in a fast-paced environment, has experience managing large-scale outdoor events, and brings strong leadership, problem-solving, and communication skills. A passion for aviation and creating exceptional event experiences is a plus.
ESSENTIAL FUNCTIONS:
Large Air Show Execution (40%)
Provide strategic oversight for AOPA’s presence at SUN ’n FUN and EAA AirVenture Air Shows, ensuring alignment with organizational goals.
Secure infrastructure (tents, electrical, internet, rentals), manage contractors and vendors; oversee setup, teardown, and pack-up.
Manage air show budgets and track expenses to ensure cost-effectiveness.
Contract and Coordinate sponsorship agreements and deliverables across AOPA departments.
Support Exhibits Manager in communicating seminar schedules to SUN ’n FUN and AirVenture staff for inclusion in publications, websites, and apps.
Coordinate shipping, packing, display aircraft arrivals, tent placement, and interior layouts with stakeholders and contractors.
Supervise contractors and on-site staff during full scope of event to include setup and teardown.
Secure on-site catering and beverages; for seminars, happy hours, breakfasts and social events.
Schedule and coordinate Meet and Greets with Aviation Influencers and Performers on AOPA grounds.
Oversee, create, and order Outreach signage for air shows; manage inventory and coordinate with other departments on signage needs.
Outreach Regional Event Logistics (30%)
Secure tenting, AV equipment, rental furniture, electrical/power, bathrooms (trailers and portables), showers, and golf carts for regional events.
Negotiate and manage contracts for vendors and infrastructure contractors; oversee installation and disassembly of contracted goods.
Coordinate with the Aviation Exhibits Manager layout of Exhibit Space and needs or orders of all Exhibitors.
Oversee infrastructure setup, teardown, and pack-up; provide on-site leadership and management.
Assist the Outreach Director with Member Hospitality areas and booking social activities or acts.
Assist in event execution, production, on-site leadership and management.
Oversee, create, and order Outreach signage for regional events; manage inventory.
Support the Aviation Event Specialist with permitting.
Coordinate shipping and packing to Regional Events with all AOPA Stakeholders.
Other Event Duties (15%)
Assist the Director of Outreach and Events with external or departmental events, focusing on infrastructure.
Plan, coordinate, and execute additional social programming as needed.
Warehouse and Inventory Management (15%)
Manage Outreach event inventory in the AOPA warehouse, ensuring organization and availability.
Act as a liaison between AOPA departments for warehouse storage and usage.
Organize and coordinate shipments to all Outreach-related events.
**Although this job description aims to capture the majority of the position duties, other duties may be assigned based on business and departmental needs.
REQUIRED JOB QUALIFICATIONS:
Associate’s degree in business, event management, hospitality or related discipline, or directly related experience equivalent to a degree
In addition to the above, 5–7 years of event and/or project management experience
Demonstrated experience organizing outdoor, multi-vendor events
Strong budget tracking, vendor management, and contract negotiation skills
Proficient in Microsoft Office (Excel, Word, Outlook)
Excellent written and verbal communication skills
Able to thrive in a fast-paced, cross-functional environment
Ability to travel overnight to various domestic locations for numerous days consecutively, which will include weekends and certain holidays
PREFERRED JOB QUALIFICATIONS:
Bachelor’s degree in business or related discipline
Experience in aviation related events or airshow operations
Familiarity with warehouse and inventory management
Experience with marketing platforms or digital campaign execution
WORKING CONDITIONS:
This position works in an office setting 75-80% of the time.
Typical working hours are 8:30 am – 5 pm, Monday through Friday when in the office, with a one-hour lunch break. Work hours vary and are often in excess of the typical working hours when traveling
Generally, a climate-controlled environment with exposure to outdoor weather conditions when attending aviation related events.
Exposure to higher altitudes and confined spaces if in a general aviation or commercial aircraft.
This position requires the ability to travel, up to 25% of the time by air, to various general aviation or industry-related events including evenings, weekends and holidays. Events are outdoors. Travel is by aircraft (general aviation and commercial) and by road or public transit.
PHYSICAL DEMANDS:
The physical demands of this position are typical of a standard office environment. While performing the duties of this job, the employee will regularly be required to:
Sit for extended periods while working at a computer or attending meetings.
Use hands and fingers to operate a computer keyboard, mouse, and other office equipment.
Communicate effectively via email, phone, and in-person, which requires clear speech, hearing, and vision.
Occasionally lift or move items weighing up to 50 pounds, such as boxes of materials or equipment.
Occasionally stand, walk, and reach with hands and arms during the course of normal office activities.
When attending aviation events, the ability to walk, stand, bend, stoop, reach, lift and carry items and boxes off and on throughout the entirety of the event.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions.
ADDITIONAL INFORMATION:
This position is located at AOPA’s Frederick, MD, office.
The annual salary for this position is: $72,000 - $80,000, depending on education and experience.
BENEFIT INFORMATION:
Flight Training (earn your Private Pilot License for free) & Annual Flight Proficiency Program (so you can keep flying and remain proficient)
Medical, Dental, and Vision insurance is available for employees and their dependents the 1st of the month following their start date
Flexible Spending Plans
Health Savings Plan with employer contribution (for eligible participants)
401(k) Retirement Plan with a company match, and annual discretionary supplemental employer contribution
Company paid Short and Long-term Disability Insurance
Company paid Life Insurance and AD&D insurance with the option to buy up
Paid Time Off (PTO): 17 days accrued during first year (accruals increase based on tenure)
Paid Holidays: 12 holidays
Personal days: 3 (prorated based on hire date)
Volunteer day: 1 (prorated based on hire date)
Work From Home Fridays
Paid Parental Leave
AOPA Membership
Employee Assistance Program
Wellness Program (earn medical insurance premium discounts)
Gym Reimbursement Program
Supplemental insurance options (critical illness, accident, hospital indemnity)
Tuition Reimbursement Program
Discount on AOPA swag
Business casual dress code
Free coffee, tea, hot cocoa
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
JOB SUMMARY:
The Manager of Aviation Events is responsible for leading the planning, coordination, and on-site execution of AOPA’s flagship events presence at SUN ’n FUN and EAA AirVenture, as well as regional and departmental outreach events. This position oversees all aspects of event logistics and operations, including site planning and build-out, vendor management, shipping and warehousing, and coordination of event signage and creative assets. Working closely with internal departments and external partners, the Manager ensures events are executed efficiently, professionally, and in alignment with AOPA’s goals.
The ideal candidate is a highly organized, proactive, and detail-oriented professional who thrives in a fast-paced environment, has experience managing large-scale outdoor events, and brings strong leadership, problem-solving, and communication skills. A passion for aviation and creating exceptional event experiences is a plus.
ESSENTIAL FUNCTIONS:
Large Air Show Execution (40%)
Provide strategic oversight for AOPA’s presence at SUN ’n FUN and EAA AirVenture Air Shows, ensuring alignment with organizational goals.
Secure infrastructure (tents, electrical, internet, rentals), manage contractors and vendors; oversee setup, teardown, and pack-up.
Manage air show budgets and track expenses to ensure cost-effectiveness.
Contract and Coordinate sponsorship agreements and deliverables across AOPA departments.
Support Exhibits Manager in communicating seminar schedules to SUN ’n FUN and AirVenture staff for inclusion in publications, websites, and apps.
Coordinate shipping, packing, display aircraft arrivals, tent placement, and interior layouts with stakeholders and contractors.
Supervise contractors and on-site staff during full scope of event to include setup and teardown.
Secure on-site catering and beverages; for seminars, happy hours, breakfasts and social events.
Schedule and coordinate Meet and Greets with Aviation Influencers and Performers on AOPA grounds.
Oversee, create, and order Outreach signage for air shows; manage inventory and coordinate with other departments on signage needs.
Outreach Regional Event Logistics (30%)
Secure tenting, AV equipment, rental furniture, electrical/power, bathrooms (trailers and portables), showers, and golf carts for regional events.
Negotiate and manage contracts for vendors and infrastructure contractors; oversee installation and disassembly of contracted goods.
Coordinate with the Aviation Exhibits Manager layout of Exhibit Space and needs or orders of all Exhibitors.
Oversee infrastructure setup, teardown, and pack-up; provide on-site leadership and management.
Assist the Outreach Director with Member Hospitality areas and booking social activities or acts.
Assist in event execution, production, on-site leadership and management.
Oversee, create, and order Outreach signage for regional events; manage inventory.
Support the Aviation Event Specialist with permitting.
Coordinate shipping and packing to Regional Events with all AOPA Stakeholders.
Other Event Duties (15%)
Assist the Director of Outreach and Events with external or departmental events, focusing on infrastructure.
Plan, coordinate, and execute additional social programming as needed.
Warehouse and Inventory Management (15%)
Manage Outreach event inventory in the AOPA warehouse, ensuring organization and availability.
Act as a liaison between AOPA departments for warehouse storage and usage.
Organize and coordinate shipments to all Outreach-related events.
**Although this job description aims to capture the majority of the position duties, other duties may be assigned based on business and departmental needs.
REQUIRED JOB QUALIFICATIONS:
Associate’s degree in business, event management, hospitality or related discipline, or directly related experience equivalent to a degree
In addition to the above, 5–7 years of event and/or project management experience
Demonstrated experience organizing outdoor, multi-vendor events
Strong budget tracking, vendor management, and contract negotiation skills
Proficient in Microsoft Office (Excel, Word, Outlook)
Excellent written and verbal communication skills
Able to thrive in a fast-paced, cross-functional environment
Ability to travel overnight to various domestic locations for numerous days consecutively, which will include weekends and certain holidays
PREFERRED JOB QUALIFICATIONS:
Bachelor’s degree in business or related discipline
Experience in aviation related events or airshow operations
Familiarity with warehouse and inventory management
Experience with marketing platforms or digital campaign execution
WORKING CONDITIONS:
This position works in an office setting 75-80% of the time.
Typical working hours are 8:30 am – 5 pm, Monday through Friday when in the office, with a one-hour lunch break. Work hours vary and are often in excess of the typical working hours when traveling
Generally, a climate-controlled environment with exposure to outdoor weather conditions when attending aviation related events.
Exposure to higher altitudes and confined spaces if in a general aviation or commercial aircraft.
This position requires the ability to travel, up to 25% of the time by air, to various general aviation or industry-related events including evenings, weekends and holidays. Events are outdoors. Travel is by aircraft (general aviation and commercial) and by road or public transit.
PHYSICAL DEMANDS:
The physical demands of this position are typical of a standard office environment. While performing the duties of this job, the employee will regularly be required to:
Sit for extended periods while working at a computer or attending meetings.
Use hands and fingers to operate a computer keyboard, mouse, and other office equipment.
Communicate effectively via email, phone, and in-person, which requires clear speech, hearing, and vision.
Occasionally lift or move items weighing up to 50 pounds, such as boxes of materials or equipment.
Occasionally stand, walk, and reach with hands and arms during the course of normal office activities.
When attending aviation events, the ability to walk, stand, bend, stoop, reach, lift and carry items and boxes off and on throughout the entirety of the event.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions.
ADDITIONAL INFORMATION:
This position is located at AOPA’s Frederick, MD, office.
The annual salary for this position is: $72,000 - $80,000, depending on education and experience.
BENEFIT INFORMATION:
Flight Training (earn your Private Pilot License for free) & Annual Flight Proficiency Program (so you can keep flying and remain proficient)
Medical, Dental, and Vision insurance is available for employees and their dependents the 1st of the month following their start date
Flexible Spending Plans
Health Savings Plan with employer contribution (for eligible participants)
401(k) Retirement Plan with a company match, and annual discretionary supplemental employer contribution
Company paid Short and Long-term Disability Insurance
Company paid Life Insurance and AD&D insurance with the option to buy up
Paid Time Off (PTO): 17 days accrued during first year (accruals increase based on tenure)
Paid Holidays: 12 holidays
Personal days: 3 (prorated based on hire date)
Volunteer day: 1 (prorated based on hire date)
Work From Home Fridays
Paid Parental Leave
AOPA Membership
Employee Assistance Program
Wellness Program (earn medical insurance premium discounts)
Gym Reimbursement Program
Supplemental insurance options (critical illness, accident, hospital indemnity)
Tuition Reimbursement Program
Discount on AOPA swag
Business casual dress code
Free coffee, tea, hot cocoa
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
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Find JobsRemote Communications and Events Coordinator Job Market
Who's Hiring
Top Industries Hiring
- Staffing & Recruiting
- Technology & Software
- Banking & Financial Services
What Employers Look For
The qualifications that appear most often in remote communications and events coordinator jobs.
- Bachelor's degree in communications, public relations, marketing, or a related field
- Experience planning and executing events including logistics, vendors, and on-site coordination
- Strong written communications skills for press releases, newsletters, and internal announcements
- Proficiency with project management tools and event management software
- Ability to manage multiple deadlines and stakeholders simultaneously under time pressure
- Familiarity with social platforms and basic graphic design or content creation tools
Tips for Your Remote Communications and Events Coordinator Job Search
Show your async communication skills upfront
Remote hiring managers for this role want proof you can communicate clearly without real-time back-and-forth. Include writing samples, event recaps, or external-facing copy in your application materials so they see your output before the first interview.
Highlight virtual event platforms you have used
Remote communications and events coordinators are expected to manage virtual and hybrid events independently. Name the platforms you've worked with, such as Zoom Webinars, Hopin, or Eventbrite, in your resume and cover letter so remote employers know you don't need onboarding on the basics.
Apply early to remote roles that fit
Migrate Mate lists remote communications and events coordinator openings from across the U.S. in one place. Search for roles that match your experience and apply directly while positions are fresh, since remote openings in this field attract applicants from every time zone.
Prepare for a remote-specific interview round
Remote employers often include a written exercise or async video question to assess how you communicate without in-person cues. Practice explaining your event coordination process and your communication workflow in writing, not just out loud, before your first interview round.
Remote Communications and Events Coordinator Jobs: Frequently Asked Questions
How do I get a remote communications and events coordinator job?
Remote employers in this role screen heavily for self-direction, strong written communication, and the ability to coordinate logistics without in-person oversight. Remote-first companies, distributed nonprofits, and mission-driven organizations are the most consistent hirers. What gives candidates an edge is a clear record of managing virtual events, drafting external communications independently, and using async collaboration tools like project management software and shared content calendars without hand-holding.
Which companies hire remote communications and events coordinators?
Employers currently hiring remote communications and events coordinators include Veeva Systems, Morley, and Blue Star Families, per current remote listings on Migrate Mate as of November 2026. Remote-first tech companies, distributed advocacy organizations, and national nonprofits make up the bulk of consistent remote hiring for this role.
Can you get a remote communications and events coordinator job with no experience?
Yes, but remote entry roles in this field are competitive because you're expected to work independently from day one. Smaller nonprofits and early-stage remote-first companies are the most open to entry-level candidates. What opens the door is a portfolio showing real deliverables, such as a press release, an event recap, or a social campaign you managed, even if the work was volunteer, freelance, or college-based.
Do you need a degree for remote communications and events coordinator jobs?
Not always. Many remote employers care more about demonstrated writing ability, event logistics experience, and tool fluency than a specific credential. A portfolio of communications work, examples of events you've coordinated, and familiarity with platforms like Zoom, Eventbrite, and project management tools can carry more weight than a degree title when hiring managers are reviewing candidates they'll never meet in person.
Which industries hire the most remote communications and events coordinators?
Most remote communications and events coordinator openings sit in Staffing & Recruiting, Technology & Software, and Banking & Financial Services, per current remote listings on Migrate Mate as of November 2026. These sectors rely on distributed teams where communications and event coordination needs to happen across time zones without a central office anchoring the work.
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Find roles that match your experience and apply in just a few clicks.
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