Software Support Specialist Jobs in Aurora, CO

Salary to be commensurate with experience

The hiring rate for this position is $23.60 - $29.50/hourly

OVERVIEW OF POSITION / DEPARTMENT

Performs a variety of accounts payable and payroll functions. Provides guidance on invoice coding. Researches information for invoices, purchase orders, and payroll.

PRIMARY DUTIES & RESPONSIBILITIES

• Proficient at processing payroll, invoices, purchase requests and purchase orders.

• Ability to prioritize work to meet deadlines.

• Assists with interpreting policies related to travel, payroll, and other Financial Support Technician functions.

• Good knowledge of system to accomplish tasks.

• Must be organized and analytical.

• Proficient at processing payroll, invoices, and Purchase Requests/Purchase Orders

• Verify coding on invoices and ensure proper back-up documentation is included for batching

• Perform a variety of more complex analytical, budget, administrative, and accounting functions relating to invoices, purchase requests, and purchase orders.

• Account history research

• Research purchase order history and activity

• Process and review purchase requests for completeness and funding

• Process legal bills

• Proficient at processing fiscal security deposits and toilet rebates

• Process journal entries for construction payments

• Provide administrative and technical assistance in the preparation and review of financial reports

• Assist with the interpretation of policies and procedures as they pertain to travel, payroll, and other finance related tasks.

• Assist in the analysis of fund and account activity

• Assist with research and provide applicable documentation to assist in the year-end closing process.

• Provide research, analysis, data, and presentation support

• Assist in developing work goals and objectives for self

• Prioritize work and meet schedules and deadlines

• Knowledge of governmental accounting and budgeting principles and practices

• Ability to work with other Financial Operations staff

• Good knowledge of budget and accounting systems

• Good analytical and organizational skills

• Good communication and interpersonal skills

• Perform additional duties as assigned

An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.

Education:

• High School Diploma or GED

• Associate's Degree in finance, business, office administration or directly related field preferred.

Experience:

• At least two (2) years increasingly responsible financial and administrative support experience

• Minimum intermediate knowledge of Microsoft Office products including Word, Excel, and PowerPoint required.

• Experience using a multi-line phone line preferred.

• An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered

Knowledge:

• Knowledge of standard office procedures.

• General business practices.

• Report formatting and records maintenance.

• Office management principles.

• Personal computers including word processing, database, and spreadsheet software application program.

Skills:

• Excellent customer service skills over the phone and in-person.

• Strong interpersonal skills.

• Skill in operating a personal computer with related software.

• Efficiently and accurately key information using a keyboard.

Abilities:

• Ability to establish and maintain effective working relationships with employees, citizens, and elected officials.

• Handle sensitive or stressful situations with tact and diplomacy.

• Communicate effectively both verbally and in writing.

• Maintain the confidentiality of sensitive information.

• Work independently without extensive oversight.

WORKING CONDITIONS

Essential Personnel:

When a local announcement of emergency or disaster is declared by the city, all City of Aurora employees may be required to work as essential personnel.

Physical Demands:

• Light physical work lifting at least 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds with or without assistance.

• Occasional lifting and carrying of objects.

• Some walking and standing

• Vision for reading and interpreting reports and other written material

• Hand/eye coordination for operation of computer and 10 key calculators

• Speech communication and hearing to maintain communication with department personnel and citizens

Work Environment:

• Works in a clean, comfortable environment

Equipment Used:

• Frequently uses standard office equipment including computer, calculator, multi-line telephones, and copy/fax machines.

• This position may require the incumbent to occasionally use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment.