Talent Acquisition Assistant Manager Jobs
Talent Acquisition Assistant Manager jobs are open across healthcare, tech, financial services, retail, and professional services, from coordinator-adjacent roles to those stepping into full management, with specializations in campus recruiting, employer branding, and high-volume hiring. See the openings below and apply to the ones that match your experience.
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University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Senior Talent Acquisition SpecialistJob Profile Title
Job Description Summary
Reporting to the Associate Director of Human Resources and Talent Acquisition for the Provost Centers, the Senior Talent Acquisition Specialist will handle all aspects of recruitment for the Provost Center, Provost Interdisciplinary Programs, Annenberg Center, CHAS, DRIA, ICA, Penn Global, University Museum, and Wellness. Duties will include meeting and collaborating with hiring managers to develop a firm understanding of the position requirements, initial and ongoing review of applicants, and proactively recruiting diverse, qualified candidates. The Senior Talent Acquisition Specialist will build candidate pipelines through targeted advertising, direct sourcing, employee referrals, and networking and recruitment events. Senior Talent Acquisition Specialist will assist hiring managers with the entire recruitment process from application received to final offer. This role will be responsible for conducting first round interviews and phone screenings as requested. They will also establish relationships with other talent acquisition specialists and campus partners throughout the Provost Center and the University. Lastly, the Senior Talent Acquisition Specialist will answer questions on policies and benefits, assist in the writing and editing of job descriptions, manage background checks, and other duties as assigned.Job Description
Responsibilities:
- As part of the Office of Provost Administrative Affair’s Diversity Hiring Initiative, meet with hiring managers to go over open positions to obtain a thorough understanding of responsibilities and qualifications, as well as establishing timelines and addressing any questions about the process
- Assist hiring managers in entering job requisitions into Workday; enter job requisitions as requested
- Conduct initial resume review of applicant pools for all positions under the Provost
- Provide updates to Hiring Managers and Leadership regarding open positions
- Track and manage metrics and other relevant candidate data for every open position
- Research, source, and actively recruit diverse, qualified candidates for openings in a wide range of industries and verticals
- Develop a pipeline of candidates across a variety of functional areas and ensure candidates engaged throughout hiring process
- Provide strategic recruitment advice and assist in the hiring process which includes but not limited to: reviewing position requests for completeness and compliant posting; recommending interview strategies and techniques; post/close positions; assist applicant reviewers with database; assist hiring manager with search; review & refer applicants as needed
Qualifications:
Required:
- Bachelor's Degree and 3 years to 5 years of related experience or equivalent combination of education and experience
- Strong attention to detail and customer service experience
- Effective verbal and written communication skills
- Ability to establish timelines and meet deadlines
Preferred:
- Previous recruiting experience; agency, retained, or contingency search firms strongly preferred
- Knowledge of HR-related federal, state and local laws and regulations
- Experience with Workday strongly preferred
- Previous experience in higher education strongly preferred
- PHR certification
Job Location - City, State
Philadelphia, PennsylvaniaDepartment / School
Provost's CenterPay Range
$65,628.00 - $82,400.00 Annual RateSalary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.
Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Senior Talent Acquisition SpecialistJob Profile Title
Job Description Summary
Reporting to the Associate Director of Human Resources and Talent Acquisition for the Provost Centers, the Senior Talent Acquisition Specialist will handle all aspects of recruitment for the Provost Center, Provost Interdisciplinary Programs, Annenberg Center, CHAS, DRIA, ICA, Penn Global, University Museum, and Wellness. Duties will include meeting and collaborating with hiring managers to develop a firm understanding of the position requirements, initial and ongoing review of applicants, and proactively recruiting diverse, qualified candidates. The Senior Talent Acquisition Specialist will build candidate pipelines through targeted advertising, direct sourcing, employee referrals, and networking and recruitment events. Senior Talent Acquisition Specialist will assist hiring managers with the entire recruitment process from application received to final offer. This role will be responsible for conducting first round interviews and phone screenings as requested. They will also establish relationships with other talent acquisition specialists and campus partners throughout the Provost Center and the University. Lastly, the Senior Talent Acquisition Specialist will answer questions on policies and benefits, assist in the writing and editing of job descriptions, manage background checks, and other duties as assigned.Job Description
Responsibilities:
- As part of the Office of Provost Administrative Affair’s Diversity Hiring Initiative, meet with hiring managers to go over open positions to obtain a thorough understanding of responsibilities and qualifications, as well as establishing timelines and addressing any questions about the process
- Assist hiring managers in entering job requisitions into Workday; enter job requisitions as requested
- Conduct initial resume review of applicant pools for all positions under the Provost
- Provide updates to Hiring Managers and Leadership regarding open positions
- Track and manage metrics and other relevant candidate data for every open position
- Research, source, and actively recruit diverse, qualified candidates for openings in a wide range of industries and verticals
- Develop a pipeline of candidates across a variety of functional areas and ensure candidates engaged throughout hiring process
- Provide strategic recruitment advice and assist in the hiring process which includes but not limited to: reviewing position requests for completeness and compliant posting; recommending interview strategies and techniques; post/close positions; assist applicant reviewers with database; assist hiring manager with search; review & refer applicants as needed
Qualifications:
Required:
- Bachelor's Degree and 3 years to 5 years of related experience or equivalent combination of education and experience
- Strong attention to detail and customer service experience
- Effective verbal and written communication skills
- Ability to establish timelines and meet deadlines
Preferred:
- Previous recruiting experience; agency, retained, or contingency search firms strongly preferred
- Knowledge of HR-related federal, state and local laws and regulations
- Experience with Workday strongly preferred
- Previous experience in higher education strongly preferred
- PHR certification
Job Location - City, State
Philadelphia, PennsylvaniaDepartment / School
Provost's CenterPay Range
$65,628.00 - $82,400.00 Annual RateSalary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.
Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
Talent Acquisition Assistant Manager Jobs by Experience Level
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Find JobsTalent Acquisition Assistant Manager Job Market
Who's Hiring
- TikTok28
- Amazon16
- CARVANA10
- Legora8
- M2E8
Top Industries Hiring
- Technology & Software42
- Healthcare & Medical Services26
- Construction & Real Estate14
- Electronics & Hardware8
- Consulting & Professional Services8
What Employers Look For
The qualifications that appear most often in talent acquisition assistant manager jobs.
- Three or more years of full-cycle recruiting experience in a corporate or agency setting
- Hands-on experience with applicant tracking systems such as Workday, Greenhouse, or Lever
- Demonstrated ability to manage multiple open requisitions across different departments simultaneously
- Experience collaborating with or coaching junior recruiters or recruiting coordinators
- Proficiency in sourcing through professional networking sites, job boards, and Boolean search techniques
- Bachelor's degree in human resources, business administration, or a related field
Tips for Your Talent Acquisition Assistant Manager Job Search
Quantify your recruiting pipeline metrics
Hiring managers want to see output, not just activity. Replace vague statements like 'supported recruiting efforts' with the number of requisitions you managed, average time-to-fill you achieved, or offer acceptance rates you helped improve. Concrete figures make your resume stand out.
Tailor your resume to ATS requirements
Many talent acquisition assistant manager postings are screened by the same applicant tracking systems you likely use at work. Mirror exact language from each job description, including terms like 'full-cycle recruiting,' 'sourcing strategy,' or specific ATS platforms the employer lists, to pass initial filters.
Apply early to roles that fit
Migrate Mate lists talent acquisition assistant manager openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by industry, not just title
Talent acquisition assistant manager roles in healthcare operate very differently from those in retail or tech. When searching, filter by industry to find openings where your sector experience, knowledge of compliance requirements, or familiarity with specialized sourcing channels is a genuine advantage.
Prepare a structured behavioral interview bank
Expect competency questions focused on stakeholder management, handling competing requisitions, and coaching junior recruiters. Prepare two to three detailed examples for each using the situation-action-result format, drawing from real intake meetings, difficult hiring manager relationships, or high-pressure sourcing scenarios you've navigated.
Negotiate scope alongside compensation
When you receive an offer, ask about team size, requisition load, and reporting structure before accepting. Talent acquisition assistant manager roles vary widely in how much autonomy and strategic input they carry, and understanding those details upfront helps you evaluate whether the role matches your growth goals.
Talent Acquisition Assistant Manager Jobs: Frequently Asked Questions
Which companies are hiring the most talent acquisition assistant managers?
The companies hiring the most talent acquisition assistant managers right now include TikTok, Amazon, and CARVANA, with the largest share of openings in Texas, California, and New York, based on current listings on Migrate Mate as of November 2026. Healthcare systems, large retailers, and financial services firms tend to post the highest volume of these roles year-round.
How many talent acquisition assistant manager jobs are remote?
About 62% of talent acquisition assistant manager openings are fully remote or hybrid as of November 2026, reflecting broader trends in HR and people operations roles. Sub-specializations like employer branding, sourcing strategy, and program coordination tend to be the most remote-friendly, while roles tied to high-volume or on-site hiring often require at least partial in-person presence.
How do you become a talent acquisition assistant manager?
Most talent acquisition assistant managers start as recruiters or recruiting coordinators and build toward the role by taking ownership of end-to-end requisitions, mentoring junior team members, and leading process improvements. Gaining exposure to workforce planning conversations, employer branding initiatives, and hiring manager partnerships strengthens your candidacy. Some professionals also pursue certifications in human resources to formalize their credentials.
Can you get a talent acquisition assistant manager job with little experience?
Breaking into this role with limited experience is possible if you've led recruiting projects, even informally, or managed a small requisition load independently. Highlighting ownership of full-cycle searches, any coordination of interview panels, or contributions to sourcing strategy helps bridge the gap. Some employers also promote high-performing recruiting coordinators into this role based on demonstrated initiative rather than years alone.
What does the talent acquisition assistant manager interview process look like?
The interview process typically includes an initial screen with HR, followed by a structured panel with the talent acquisition leader and cross-functional partners such as HR business partners or hiring managers. Expect a mix of behavioral questions on stakeholder management and prioritization, a scenario-based exercise around a difficult hiring situation, and questions about your experience using data to improve recruiting outcomes.
Where can I find and apply to talent acquisition assistant manager jobs?
You can find and apply to talent acquisition assistant manager jobs on Migrate Mate, which lists current openings from companies across the United States. Search for roles that match your experience level, industry background, and preferred location, then apply directly to each listing that fits.
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