TN Visa Accounts Receivable Assistant Jobs
Accounts Receivable Assistant roles qualify for TN visa sponsorship under the USMCA treaty's Accountant category, which requires a baccalaureate or Licenciatura degree in accounting or a related field. Canadian professionals enter without a cap; Mexican nationals work within an annual allocation. Employers file directly with CBP at the port of entry for Canadians.
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Get Access To All JobsJOB SUMMARY
The Accounts Receivable Accountant is responsible for invoicing of grants/contracts, as well as, other third parties on behalf of La Jolla Institute for Immunology (LJI). This position will process, track, and record payments in an accurate, efficient, and timely manner; as well as, assist with processing monthly chargebacks from LJI’s core facilities.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Prepare, calculate, and process the drawdown of funds from the Department of Health and Human Services Payment Management System (PMS)
- Prepare and send invoices to all external customers, including grants, subcontracts, affiliation, contract research, commercial sponsored research, research cores and intellectual property
- Maintain a schedule of when commercial sponsored research and non-federal grants invoices are due to be billed
- Responsible for maintaining a schedule, invoicing and aging for licenses and royalties
- Liaison with core admin for internal and external chargebacks and invoicing
- Create, set-up, and maintain customers in ERP system
- Track invoicing for subaward to ensure timely billing and collection of funds
- As directed by the Research Finance department, submits check/ACH request for unspent funds due back to Funders
- Prepare & code deposit log and upload journal entries and apply payments to Accounts Receivable (AR) subledger
- Prepare handouts and lead monthly AR Meeting with Accounting Department
- Follow up on past due receipts with customers
- Reconcile AR accounts
- Responsible for the weekly check deposits and log report
- Prepare audit schedules and assist with audit requests
- Liaison with customers for Accounts Receivable
- Other assigned duties
LEVELING REQUIREMENTS
B.S./B.A required with 1 or more years of relevant experience required. Excellent Excel skills required. Must have exceptional organizational skills and communicate effectively with others. Working knowledge of GAAP preferred. Federal and non-federal accounts receivable experience preferred. Ability to work remotely as required.
The La Jolla Institute for Immunology (LJI) offers a collegial work environment that emphasizes collaboration, teamwork and creativity. Full-time employment at LJI includes a competitive salary, medical/dental/vision benefits, paid sick leave, and contributions to a retirement plan (403B). For the last decade, LJI has been ranked as one of the best places to work in San Diego by the San Diego Business Journal. The Institute hosts world-renowned faculty and over 80 postdoctoral researchers with scientists from over 30 countries. LJI is located in the Science Research Park on the campus of UC San Diego, providing easy access to the San Diego life sciences community and all that the area has to offer.
LJI provides Equal Employment Opportunity (EEO) to all employees and applicants for employment, and prohibits discrimination and harassment of any type, regardless of race, color, religion, age, sex, national origin, marital status, disability status, genetics, medical conditions, protected veteran status, sexual orientation, gender identity or expression, reproductive health decisions, or pregnancy, or any other condition protected by state and local laws. This applies to all terms and conditions of employment, including recruitment, hiring, placing, training, promotion, compensation, benefits, transfers, educational assistance, terminations, layoffs, recalls, transfers, leaves of absences, and social and recreational programs.
La Jolla Institute is committed to compensation that is externally competitive and internally equitable. We validate this commitment by conducting regular market analyses to remain competitive with organizations of similar size in the nonprofit, independent research sector. Compensation decisions consider a variety of factors including experience, education, unique skill sets, organizational need, and internal equity.
JOB SUMMARY
The Accounts Receivable Accountant is responsible for invoicing of grants/contracts, as well as, other third parties on behalf of La Jolla Institute for Immunology (LJI). This position will process, track, and record payments in an accurate, efficient, and timely manner; as well as, assist with processing monthly chargebacks from LJI’s core facilities.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Prepare, calculate, and process the drawdown of funds from the Department of Health and Human Services Payment Management System (PMS)
- Prepare and send invoices to all external customers, including grants, subcontracts, affiliation, contract research, commercial sponsored research, research cores and intellectual property
- Maintain a schedule of when commercial sponsored research and non-federal grants invoices are due to be billed
- Responsible for maintaining a schedule, invoicing and aging for licenses and royalties
- Liaison with core admin for internal and external chargebacks and invoicing
- Create, set-up, and maintain customers in ERP system
- Track invoicing for subaward to ensure timely billing and collection of funds
- As directed by the Research Finance department, submits check/ACH request for unspent funds due back to Funders
- Prepare & code deposit log and upload journal entries and apply payments to Accounts Receivable (AR) subledger
- Prepare handouts and lead monthly AR Meeting with Accounting Department
- Follow up on past due receipts with customers
- Reconcile AR accounts
- Responsible for the weekly check deposits and log report
- Prepare audit schedules and assist with audit requests
- Liaison with customers for Accounts Receivable
- Other assigned duties
LEVELING REQUIREMENTS
B.S./B.A required with 1 or more years of relevant experience required. Excellent Excel skills required. Must have exceptional organizational skills and communicate effectively with others. Working knowledge of GAAP preferred. Federal and non-federal accounts receivable experience preferred. Ability to work remotely as required.
The La Jolla Institute for Immunology (LJI) offers a collegial work environment that emphasizes collaboration, teamwork and creativity. Full-time employment at LJI includes a competitive salary, medical/dental/vision benefits, paid sick leave, and contributions to a retirement plan (403B). For the last decade, LJI has been ranked as one of the best places to work in San Diego by the San Diego Business Journal. The Institute hosts world-renowned faculty and over 80 postdoctoral researchers with scientists from over 30 countries. LJI is located in the Science Research Park on the campus of UC San Diego, providing easy access to the San Diego life sciences community and all that the area has to offer.
LJI provides Equal Employment Opportunity (EEO) to all employees and applicants for employment, and prohibits discrimination and harassment of any type, regardless of race, color, religion, age, sex, national origin, marital status, disability status, genetics, medical conditions, protected veteran status, sexual orientation, gender identity or expression, reproductive health decisions, or pregnancy, or any other condition protected by state and local laws. This applies to all terms and conditions of employment, including recruitment, hiring, placing, training, promotion, compensation, benefits, transfers, educational assistance, terminations, layoffs, recalls, transfers, leaves of absences, and social and recreational programs.
La Jolla Institute is committed to compensation that is externally competitive and internally equitable. We validate this commitment by conducting regular market analyses to remain competitive with organizations of similar size in the nonprofit, independent research sector. Compensation decisions consider a variety of factors including experience, education, unique skill sets, organizational need, and internal equity.
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Get Access To All JobsTips for Finding TN Visa Sponsorship as an Accounts Receivable Assistant
Align your degree to the Accountant category
TN visa status for this role depends on your degree being in accounting, finance, or a closely related field. A general business degree alone often triggers CBP scrutiny, so gather official transcripts and a credential evaluation before applying.
Target employers already running E-Verify
Companies enrolled in E-Verify demonstrate infrastructure to process work authorization efficiently. Look for employers with E-Verify participation when targeting finance teams, as they're typically more familiar with employment eligibility verification workflows and sponsorship logistics.
Request a detailed offer letter covering your duties
CBP officers assess whether your day-to-day tasks match the Accountant category. Ask your employer to describe receivables reconciliation, general ledger entries, and reporting responsibilities explicitly in the offer letter, not just your job title.
Use Migrate Mate to find sponsoring employers
Identifying which companies actively support TN visa hires for finance roles is the hardest part of the search. Migrate Mate surfaces Accounts Receivable Assistant openings where employers have confirmed sponsorship readiness, cutting out cold outreach.
Prepare for the port-of-entry review as a Canadian
Canadian nationals apply for TN status directly at a U.S. port of entry or pre-clearance airport, with no USCIS petition required. Bring your degree documents, the employer offer letter, and any professional credential evaluations in original or certified copy form.
Understand the I-129 route if you're a Mexican national
Mexican professionals must have their employer file Form I-129 with USCIS before applying at a U.S. consulate. Build at least 60 to 90 days of lead time into your start date negotiation to account for USCIS adjudication and consular scheduling.
Accounts Receivable Assistant TN Visa: Frequently Asked Questions
Does an Accounts Receivable Assistant role qualify for TN visa status?
Yes, provided your duties align with the Accountant category under USMCA. CBP looks at whether your day-to-day responsibilities involve accounting functions such as reconciliation, reporting, or general ledger work, and whether your degree is in accounting or a directly related field. A title mismatch without supporting duty language in the offer letter is the most common reason for denial.
How does TN visa sponsorship for this role compare to H-1B?
TN has no annual lottery and no cap for Canadian citizens, so your employer can sponsor you year-round without waiting for a selection window. H-1B visa requires registration in March and selection by lottery, with a start date no earlier than October 1. For an Accounts Receivable Assistant role where the employer wants to hire quickly, TN is almost always the faster path for USMCA nationals.
What degree do I need to qualify for TN status as an Accounts Receivable Assistant?
USCIS and CBP require a baccalaureate or Licenciatura degree in accounting or a closely related field such as finance or business administration with a concentration in accounting. A general commerce or management degree without accounting coursework may not satisfy the category. If your degree title is ambiguous, a credential evaluation that maps your coursework to U.S. accounting standards strengthens your application.
How can I find Accounts Receivable Assistant jobs where employers already know the TN visa process?
Migrate Mate is built specifically for this search. It lists Accounts Receivable Assistant openings from employers who have confirmed they support TN visa sponsorship, so you're not spending time on applications where you'll need to educate HR from scratch about the USMCA process.
Can I switch Accounts Receivable Assistant employers while on TN status?
Yes, but TN status is employer-specific. You can't transfer it the way an H-1B cap-exempt employee might. Your new employer must independently establish your TN status, either at a port of entry if you're Canadian or through a new I-129 petition if you're a Mexican national. Plan for a gap in U.S. work authorization of at least a few weeks between roles unless timing is carefully coordinated.