Mid Level Unit Assistant Jobs
Mid level unit assistant jobs go to professionals ready to take full ownership of unit operations, coordinate across care teams, and handle complex scheduling or administrative workflows with minimal supervision. Openings are concentrated in Healthcare & Medical Services, Education, and Food & Beverage, with employers like Hackensack Meridian Health, NetApp, and Sodexo hiring at this level now.
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Own Every Moment at NetApp
At NetApp, your ideas power innovation. We lead in intelligent data infrastructure—delivering unified storage, integrated data services, and solutions that help organizations unlock the full potential of their data, from AI to multicloud.
Ready to innovate and contribute to our path to $10B? Here, you'll collaborate with passionate teams, tackle real-world challenges, and see your impact in how customers transform and grow. If you're ready to bring curiosity, creativity, and drive to every moment, NetApp is where your journey begins. Join teams that innovate to elevate, drive results, and excel together across every function.
Executive Assistant AI Business Unit
Job Summary
The AI Business Unit team is seeking a highly organized, proactive, and resourceful Executive Assistant to provide strategic and administrative support to multiple VPs, ensuring efficient operation and coordination of activities. This role is critical to the smooth operation of the leadership team and will serve as a trusted partner in managing priorities, driving operational excellence, and enabling organizational effectiveness.
The ideal candidate thrives in a fast-paced, dynamic environment, exercises sound judgment, and demonstrates exceptional attention to detail. You will be responsible for managing complex calendars, coordinating executive communications, planning meetings and events, and facilitating collaboration across stakeholders globally.
Responsibilities
- Manage and maintain the executive’s calendar by scheduling appointments, meetings, and travel
- Coordinate and organize meetings and weekly staff meetings, including preparing agendas, taking minutes, and following up on action items
- Serve as a trusted liaison between executives and internal/external stakeholders
- Communications: Act as the primary point of contact for internal and external communications, screen and prioritize incoming emails, draft and edit, and manage follow ups as needed
- Information management: organize and maintain files, documents, and processes, including SharePoints and relevant systems
- Conduct research and gather information to support the executive’s decision-making process
- Travel Coordination: Arranging travel itineraries, including flights, accommodations, and transportation while addressing and resolving travel-related issues promptly
- Budgeting/Expense Reporting/Tracking: Monitoring and managing the executive’s budget and expenses, preparing and processing travel expense reports accurately while keeping accurate records of expenses and ensuring they are within budget
- Track progress and ensure deadlines are met
- Plan and coordinate events, conferences, and other activities as required
Job Requirements
- Excellent organizational and time-management skills with strong written and verbal communication abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to handle confidential information with discretion
- Strong problem-solving skills and attention to detail
- Ability to work independently and as part of a team
- High level of professionalism and integrity
- Strong interpersonal skills and the ability to build relationships with stakeholders
- Adaptability and the ability to manage multiple priorities in a fast-paced environment
- Proactive and resourceful with a positive attitude
- Occasional evening or weekend work may be required, and some travel may be necessary
Education
- Bachelor’s degree in business administration, communications, or a related field preferred
- Minimum of 5+ years of experience as an Executive Assistant, ideally supporting C-level executive in a fast-paced environment
At NetApp, we embrace a hybrid working environment designed to strengthen connection, collaboration, and culture for all employees. This means that most roles will have some level of in-office and/or in-person expectations, which will be shared during the recruitment process.
Equal Opportunity Employer:
NetApp is firmly committed to Equal Employment Opportunity (EEO) and to compliance with all federal, state and local laws that prohibit employment discrimination based on age, race, color, gender, sexual orientation, gender identity, national origin, religion, disability or genetic information, pregnancy, protected veteran status, and any other protected classification.
Why You'll Thrive at NetApp
At NetApp, you won't wait for the perfect moment—you'll make it. The early planning, the extra thought, the bold idea that turns good into great: That's how our people operate and how we continue to push the boundaries of data infrastructure.
NetApp is the trusted partner for organizations transforming data into opportunity. As the only enterprise-grade storage service natively embedded in Google Cloud, AWS, and Microsoft Azure, we empower customers to run everything from traditional workloads to enterprise AI with unmatched performance, resilience, and security.
Our culture
We celebrate mold breakers, bold thinkers, and problem solvers. We reward initiative, impact, and ownership. We provide flexibility so you can balance professional ambition with your personal life. Here, differences are not just welcomed—they drive everything we do.
If you're ready to innovate, rise to the challenge, and own every moment - make your next move your best one. Apply now.
Submitting an Application
To ensure a streamlined and fair hiring process for all candidates, our team only reviews applications submitted through our company website. This practice allows us to track, assess, and respond to applicants efficiently. Emailing our employees, recruiters, or Human Resources personnel directly will not influence your application.
AI Disclosure
For select roles, some stages of our hiring process may use artificial intelligence tools to help evaluate applications and candidate selection. These tools support—rather than replace—human decision-making.
Own Every Moment at NetApp
At NetApp, your ideas power innovation. We lead in intelligent data infrastructure—delivering unified storage, integrated data services, and solutions that help organizations unlock the full potential of their data, from AI to multicloud.
Ready to innovate and contribute to our path to $10B? Here, you'll collaborate with passionate teams, tackle real-world challenges, and see your impact in how customers transform and grow. If you're ready to bring curiosity, creativity, and drive to every moment, NetApp is where your journey begins. Join teams that innovate to elevate, drive results, and excel together across every function.
Executive Assistant AI Business Unit
Job Summary
The AI Business Unit team is seeking a highly organized, proactive, and resourceful Executive Assistant to provide strategic and administrative support to multiple VPs, ensuring efficient operation and coordination of activities. This role is critical to the smooth operation of the leadership team and will serve as a trusted partner in managing priorities, driving operational excellence, and enabling organizational effectiveness.
The ideal candidate thrives in a fast-paced, dynamic environment, exercises sound judgment, and demonstrates exceptional attention to detail. You will be responsible for managing complex calendars, coordinating executive communications, planning meetings and events, and facilitating collaboration across stakeholders globally.
Responsibilities
- Manage and maintain the executive’s calendar by scheduling appointments, meetings, and travel
- Coordinate and organize meetings and weekly staff meetings, including preparing agendas, taking minutes, and following up on action items
- Serve as a trusted liaison between executives and internal/external stakeholders
- Communications: Act as the primary point of contact for internal and external communications, screen and prioritize incoming emails, draft and edit, and manage follow ups as needed
- Information management: organize and maintain files, documents, and processes, including SharePoints and relevant systems
- Conduct research and gather information to support the executive’s decision-making process
- Travel Coordination: Arranging travel itineraries, including flights, accommodations, and transportation while addressing and resolving travel-related issues promptly
- Budgeting/Expense Reporting/Tracking: Monitoring and managing the executive’s budget and expenses, preparing and processing travel expense reports accurately while keeping accurate records of expenses and ensuring they are within budget
- Track progress and ensure deadlines are met
- Plan and coordinate events, conferences, and other activities as required
Job Requirements
- Excellent organizational and time-management skills with strong written and verbal communication abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to handle confidential information with discretion
- Strong problem-solving skills and attention to detail
- Ability to work independently and as part of a team
- High level of professionalism and integrity
- Strong interpersonal skills and the ability to build relationships with stakeholders
- Adaptability and the ability to manage multiple priorities in a fast-paced environment
- Proactive and resourceful with a positive attitude
- Occasional evening or weekend work may be required, and some travel may be necessary
Education
- Bachelor’s degree in business administration, communications, or a related field preferred
- Minimum of 5+ years of experience as an Executive Assistant, ideally supporting C-level executive in a fast-paced environment
At NetApp, we embrace a hybrid working environment designed to strengthen connection, collaboration, and culture for all employees. This means that most roles will have some level of in-office and/or in-person expectations, which will be shared during the recruitment process.
Equal Opportunity Employer:
NetApp is firmly committed to Equal Employment Opportunity (EEO) and to compliance with all federal, state and local laws that prohibit employment discrimination based on age, race, color, gender, sexual orientation, gender identity, national origin, religion, disability or genetic information, pregnancy, protected veteran status, and any other protected classification.
Why You'll Thrive at NetApp
At NetApp, you won't wait for the perfect moment—you'll make it. The early planning, the extra thought, the bold idea that turns good into great: That's how our people operate and how we continue to push the boundaries of data infrastructure.
NetApp is the trusted partner for organizations transforming data into opportunity. As the only enterprise-grade storage service natively embedded in Google Cloud, AWS, and Microsoft Azure, we empower customers to run everything from traditional workloads to enterprise AI with unmatched performance, resilience, and security.
Our culture
We celebrate mold breakers, bold thinkers, and problem solvers. We reward initiative, impact, and ownership. We provide flexibility so you can balance professional ambition with your personal life. Here, differences are not just welcomed—they drive everything we do.
If you're ready to innovate, rise to the challenge, and own every moment - make your next move your best one. Apply now.
Submitting an Application
To ensure a streamlined and fair hiring process for all candidates, our team only reviews applications submitted through our company website. This practice allows us to track, assess, and respond to applicants efficiently. Emailing our employees, recruiters, or Human Resources personnel directly will not influence your application.
AI Disclosure
For select roles, some stages of our hiring process may use artificial intelligence tools to help evaluate applications and candidate selection. These tools support—rather than replace—human decision-making.
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Top Industries Hiring
- Healthcare & Medical Services
- Education
- Food & Beverage
- Technology & Software
Mid Level Unit Assistant Jobs: Frequently Asked Questions
How do I get a mid level unit assistant job?
Position your experience around ownership and reliability rather than task completion. Highlight situations where you coordinated unit workflows, resolved scheduling conflicts independently, or supported charge nurses without being directed. Tailor your application to show comfort with the full operational scope of a unit, not just individual duties, and demonstrate familiarity with the electronic health record systems and protocols common to your target setting.
Which companies hire mid level unit assistants?
Companies hiring mid level unit assistants right now include Hackensack Meridian Health, NetApp, and Sodexo, based on current listings on Migrate Mate as of November 2026. Regional hospital systems, long-term care networks, and specialty outpatient clinics tend to hire most actively at this level, particularly those expanding units or replacing experienced staff.
Are there remote mid level unit assistant jobs?
Yes, though most unit assistant work is on-site by nature. About 67% of mid level unit assistant openings are remote or hybrid as of November 2026, and those roles typically involve scheduling coordination, medical records management, or administrative support functions that do not require a physical unit presence.
How do I move up to a mid level unit assistant role?
Moving from entry level to mid level unit assistant work means building a reputation for independent judgment and consistent execution. Focus on deepening your knowledge of unit-specific protocols, taking initiative on complex scheduling or documentation tasks, and demonstrating measurable contributions like reducing errors or improving turnaround times. Employers also look for candidates who have informally guided newer staff or stepped into expanded responsibilities during coverage gaps.
Which industries hire the most mid level unit assistants?
Mid Level unit assistant roles concentrate in Healthcare & Medical Services, Education, and Food & Beverage, based on current listings on Migrate Mate as of November 2026. These sectors drive consistent hiring at the mid level because patient volume, regulatory requirements, and operational complexity create ongoing demand for experienced unit support professionals who can work with limited oversight.