Vice President of Administration Jobs
Vice President of Administration jobs are open across healthcare, higher education, financial services, and nonprofit organizations, at every level from senior director to executive vice president, with specializations in operations management, human resources, and facilities administration. See the openings below and apply to the ones that match your experience.
Find JobsOverview
Showing 5 of 60+ Vice President of Administration jobs
About PrintMail Solutions:
Founded in 1993 and headquartered in Newtown, Pennsylvania, PrintMail Solutions is a leading provider of print and electronic customer communication services. We help clients across banking, healthcare, insurance, and other regulated industries produce and deliver the transactional documents their customers rely on every day, including statements, notices, letters, tax forms, eStatements, and digital communications.
PrintMail operates production facilities in Pennsylvania and Tennessee, serves clients nationwide, and continues to invest in technology, automation, and modern tooling to scale across both print and digital channels.
Position Summary:
The Vice President of Finance and Administration leads PrintMail's finance, accounting, HR, benefits, and insurance functions. The role runs a team of approximately seven and partners with the CEO and executive team on the decisions that shape the business.
Key Responsibilities:
Financial Leadership
- Own the monthly and annual close in NetSuite and the executive financial reporting package.
- Lead FP&A: annual plan, rolling forecasts, cash forecast, and variance analysis.
- Manage treasury, banking, working capital, AR, and AP.
- Lead profitability analysis and provide financial support for pricing, contract, and investment decisions.
Compliance
- Oversee loan covenant compliance, debt service, and lender reporting.
- Coordinate the external audit and implement control improvements.
- Ensure compliance with federal, state, and local financial reporting requirements.
Benefits and Insurance
- Own the employee benefits program (medical, dental, vision, life, disability, 401(k)) and serve as 401(k) plan fiduciary.
- Own the commercial insurance program, including property, liability, cyber, E&O, workers' comp, and D&O.
- Lead annual renewals, broker relationships, claims, and the company's risk register.
Human Resources
- Lead the full HR function, including talent acquisition and performance management.
- Own payroll, HR compliance, employee handbook, and HR policy.
- Administer employee and sales incentive plans.
Automation, AI, and NetSuite
- Serve as business owner of NetSuite for finance, accounting, and HR, and expand its use across the function, leveraging Netsuite consultants as needed.
- Identify and deploy AI tools and automation that take manual work off the team.
- Build reporting that makes financial and operational performance visible in real time.
Team Leadership
The VP leads a team of approximately seven across accounting, AP/AR, payroll, HR, and office administration, directly and through managers inside the function.
- Hire, develop, coach, and hold the team accountable to results.
- Maintain the organizational structure and staffing plan to support growth.
- Serve as a trusted advisor to the CEO and executive team.
Qualifications:
Required
- 10+ years total finance and accounting experience, with at least 3 years owning the full function.
- Experience owning the finance and administration function at a $20M to $100M company.
- Experience with scaling ERP systems.
- Referral from a previous direct supervisor.
Preferred
- Experience using AI to scale a finance or administrative function.
- NetSuite experience.
- Print and mail industry experience.
- Recurring-revenue services business experience.
Compensation and Benefits:
- Annual Salary - $160,000 – $170,000
- Annual Performance Bonus: Up to 20%
- 401(k)
- 401(k) Match
- Dental Insurance
- Disability Insurance
- Health Insurance
- Health Savings Account
- Life Insurance
- Paid Holidays
- Paid Time Off
- Prescription Drug Insurance
- Vision Insurance
- Professional Development
PrintMail Solutions is an equal opportunity employer.
Pay: $160,000.00 - $170,000.00 per year
Application Question(s):
- Are you willing to work within the compensation range identified?
- Are you willing to work on-site in Newtown, PA?
- Do you have a referral from a previous direct supervisor?
- Do you have 10+ years total in finance and accounting experience, with at least 3 years owning the full function?
- Do you have experience scaling ERP systems?
Work Location: In person
About PrintMail Solutions:
Founded in 1993 and headquartered in Newtown, Pennsylvania, PrintMail Solutions is a leading provider of print and electronic customer communication services. We help clients across banking, healthcare, insurance, and other regulated industries produce and deliver the transactional documents their customers rely on every day, including statements, notices, letters, tax forms, eStatements, and digital communications.
PrintMail operates production facilities in Pennsylvania and Tennessee, serves clients nationwide, and continues to invest in technology, automation, and modern tooling to scale across both print and digital channels.
Position Summary:
The Vice President of Finance and Administration leads PrintMail's finance, accounting, HR, benefits, and insurance functions. The role runs a team of approximately seven and partners with the CEO and executive team on the decisions that shape the business.
Key Responsibilities:
Financial Leadership
- Own the monthly and annual close in NetSuite and the executive financial reporting package.
- Lead FP&A: annual plan, rolling forecasts, cash forecast, and variance analysis.
- Manage treasury, banking, working capital, AR, and AP.
- Lead profitability analysis and provide financial support for pricing, contract, and investment decisions.
Compliance
- Oversee loan covenant compliance, debt service, and lender reporting.
- Coordinate the external audit and implement control improvements.
- Ensure compliance with federal, state, and local financial reporting requirements.
Benefits and Insurance
- Own the employee benefits program (medical, dental, vision, life, disability, 401(k)) and serve as 401(k) plan fiduciary.
- Own the commercial insurance program, including property, liability, cyber, E&O, workers' comp, and D&O.
- Lead annual renewals, broker relationships, claims, and the company's risk register.
Human Resources
- Lead the full HR function, including talent acquisition and performance management.
- Own payroll, HR compliance, employee handbook, and HR policy.
- Administer employee and sales incentive plans.
Automation, AI, and NetSuite
- Serve as business owner of NetSuite for finance, accounting, and HR, and expand its use across the function, leveraging Netsuite consultants as needed.
- Identify and deploy AI tools and automation that take manual work off the team.
- Build reporting that makes financial and operational performance visible in real time.
Team Leadership
The VP leads a team of approximately seven across accounting, AP/AR, payroll, HR, and office administration, directly and through managers inside the function.
- Hire, develop, coach, and hold the team accountable to results.
- Maintain the organizational structure and staffing plan to support growth.
- Serve as a trusted advisor to the CEO and executive team.
Qualifications:
Required
- 10+ years total finance and accounting experience, with at least 3 years owning the full function.
- Experience owning the finance and administration function at a $20M to $100M company.
- Experience with scaling ERP systems.
- Referral from a previous direct supervisor.
Preferred
- Experience using AI to scale a finance or administrative function.
- NetSuite experience.
- Print and mail industry experience.
- Recurring-revenue services business experience.
Compensation and Benefits:
- Annual Salary - $160,000 – $170,000
- Annual Performance Bonus: Up to 20%
- 401(k)
- 401(k) Match
- Dental Insurance
- Disability Insurance
- Health Insurance
- Health Savings Account
- Life Insurance
- Paid Holidays
- Paid Time Off
- Prescription Drug Insurance
- Vision Insurance
- Professional Development
PrintMail Solutions is an equal opportunity employer.
Pay: $160,000.00 - $170,000.00 per year
Application Question(s):
- Are you willing to work within the compensation range identified?
- Are you willing to work on-site in Newtown, PA?
- Do you have a referral from a previous direct supervisor?
- Do you have 10+ years total in finance and accounting experience, with at least 3 years owning the full function?
- Do you have experience scaling ERP systems?
Work Location: In person
See All 60 Vice President of Administration Jobs
Find roles that match your experience and apply in just a few clicks.
Find JobsVice President of Administration Job Market
Who's Hiring
- State Street12
- JPMorganChase2
- Advocate Health2
- Johns Hopkins University2
- NCLR1N
Top Industries Hiring
- Banking & Financial Services
- Education
- Investment & Asset Management
- Energy
- Fintech
What Employers Look For
The qualifications that appear most often in vice president of administration jobs.
- Bachelor's or master's degree in business administration, public administration, or a related field
- 10 or more years of progressive administrative and operations leadership experience
- Demonstrated experience managing cross-functional teams including HR, facilities, and finance
- Proficiency with enterprise resource planning systems and organizational performance tools
- Experience developing and managing multimillion-dollar operating budgets
- Strong knowledge of compliance, risk management, and regulatory reporting requirements
Tips for Your Vice President of Administration Job Search
Quantify operational scope on your resume
VP of Administration roles demand proof of scale. Replace vague claims with specifics: the number of departments you oversaw, the size of budgets you managed, and the headcount you supported. Hiring committees screen for evidence of enterprise-level responsibility, not just function.
Align your resume to the organization type
A university VP of Administration and a hospital VP of Administration have different priorities. Tailor your resume's language to match the sector: compliance and accreditation for higher ed, margin and throughput for healthcare, mission alignment for nonprofits.
Target postings that list a reporting structure
Openings that specify whether the role reports to a CEO, COO, or board signal the actual authority level you'd hold. Prioritize those listings to avoid roles that carry the VP title but lack real decision-making latitude.
Apply early to roles that fit
Migrate Mate lists vice president of administration openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare a cross-functional leadership narrative
Interviewers for VP of Administration roles consistently probe how you manage competing priorities across HR, facilities, IT, and finance simultaneously. Prepare a concise example that shows you coordinated those functions under pressure, not sequentially but all at once.
Negotiate scope before you negotiate compensation
Before accepting an offer, clarify which departments and budgets fall under your authority. VP of Administration titles vary widely in actual scope. Getting the reporting lines and functional ownership in writing protects you from a role that shrinks after you start.
Vice President of Administration Jobs: Frequently Asked Questions
Which companies are hiring the most vice president of administrations?
State Street, JPMorganChase, and Advocate Health are hiring the most vice president of administrations right now, with openings concentrated in Massachusetts, New York, and Maryland, based on current listings on Migrate Mate as of November 2026. Healthcare systems, universities, and large nonprofits account for a significant share of active postings.
How many vice president of administration jobs are remote?
About 33% of vice president of administration openings are fully remote or hybrid as of November 2026, reflecting the hands-on nature of the role across facilities and operations. Sub-functions tied to policy, HR strategy, and reporting tend to offer the most flexibility, while facilities and compliance oversight typically require an on-site presence.
How do you become a vice president of administration?
Most vice presidents of administration build their path by starting in a functional area like HR, finance, or operations, then progressing into director-level roles that cut across multiple departments. From there, demonstrating that you can coordinate competing priorities at an organizational level, manage large budgets, and lead through change is what moves candidates into VP consideration.
Can you get a vice president of administration job without direct VP experience?
Yes, candidates who come from senior director or chief of staff roles can be competitive if they demonstrate cross-functional ownership and budget authority. Focus your application on the breadth of your administrative scope, not just depth in one function. Smaller organizations and nonprofits are often the most accessible entry points for first-time VPs.
What does the vice president of administration interview process look like?
The process typically starts with a screening call, moves into panel interviews with the CEO or COO and functional department heads, and often includes a presentation round where you are asked to assess an operational challenge or present a strategic plan. Final rounds frequently involve a conversation with the board or executive committee, particularly in nonprofit and higher education settings.
Where can I find and apply to vice president of administration jobs?
You can find and apply to vice president of administration jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that fit your background and apply directly to each one that matches your experience and target organization type.
See All 60 Vice President of Administration Jobs
Find roles that match your experience and apply in just a few clicks.
Find Jobs