Project Assistant Visa Sponsorship Jobs in Delaware
Project assistant roles in Delaware are concentrated in Wilmington's financial and legal services sector, with employers like JPMorgan Chase, Bank of America, and DuPont actively hiring support staff for complex initiatives. The University of Delaware and ChristianaCare health system also generate steady demand, particularly for candidates with organizational and coordination backgrounds.
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Get Access To All JobsJob no: 503247
College / VP Area: Development & Alumni Rel
Work type: Staff
Location: Newark, DE
Categories: Development & Alumni Relations, Full Time
Curious about the full value of working at UD? In addition to salary, our Total Rewards benefits and Compensation Estimator give you a clear view of the complete package.
Pay Grade: 30E
Context of Job:
Under the general direction of the Vice President of Development and Alumni Relations (VP), the Assistant to the Vice President oversees and coordinates the VP’s activities and functions as an extension of the VP, anticipating needs, working independently, and providing proactive support. The Assistant must exercise initiative, critical thinking, and sound judgment while managing complex priorities and ensuring the smooth execution of mission critical work.
The Assistant provides high level administrative support to the Vice President and the Senior Associate Vice President for Presidential, Principal Giving & Strategic Priorities. The Assistant also leads project management efforts to advance the strategic initiatives and leadership priorities of the Office of the Vice President with efficiency and precision.
The role develops systems and processes, crafts executive correspondence, and creates, prepares, and oversees confidential reporting, including Board of Trustees, PLC, PAA, and Campaign materials, as well as high level external engagement efforts and related projects. The Assistant conducts in depth analysis to support informed decision making and strengthen organizational effectiveness. This position enables the Vice President to focus on higher level priorities with confidence that the office and its many responsibilities and constituencies are managed effectively. The Assistant is responsible for facilitating rapid and appropriate information flow between the VP and a wide range of constituents, including the Office of the President, Office of the Provost, deans and other University administrators, donors, alumni, staff, faculty, corporate leaders, and the public. These interactions necessitate a high level of professionalism and confidentiality in all aspects of work requirements.
Major Responsibilities:
- Oversees the day-to-day operations of the Office of the Vice President for Development and Alumni Relations. Performs a broad range of administrative tasks of a highly confidential nature, requiring initiative, critical thinking, and good judgment to make independent decisions.
- Acts on behalf of, or in the absence of, the Vice President on administrative matters, and serves as a strategic partner and extension of Development leadership by providing high level support to the Vice President and the Senior Associate Vice President for Presidential/Principal Giving & Strategic Priorities.
- Functions as direct liaison between the VP and all internal and external constituencies, prioritizing the VP's time and attention. Provides advice on policies, procedures, as well as organization specific issues. Keeps VP informed of pertinent information.
- Collaborates effectively with senior administrators, board members, donors, alumni, students, staff, faculty, and peers in the Vice President’s offices to ensure seamless coordination, smooth operations, shared understanding, and successful outcomes.
- Supports and liaises on presidential development activity in collaboration with the Sr. Associate VP and internal partners, maintaining strong communication across relevant offices and ensuring alignment with institutional and divisional priorities.
- Assists the Vice President, the Senior Associate Vice President, and the Office of the President in coordinating and maintaining the President’s schedule as it relates to DAR; communicates with key DAR leaders who request the President’s time for cultivation, solicitation, and stewardship purposes; and acts as the presidential liaison, on behalf of the VP and Sr. AVP, between DAR and the Office of the President on strategy and deployment of the President for regional fundraising visits, events, and travel.
- Supports the VP’s reporting strategy by proofreading final drafts and recommending edits, conceptualizing and designing critical reports in collaboration with the AVP of DAR Services; and conducting reporting assessments aligned with the VP’s annual goals to recommend new report designs that inform, strengthen, and drive long term fundraising strategies.
- Creates and oversees the full production of DAR’s extensive semi annual report to the Board of Trustees Committee on Public Affairs and Advancement, including generating and analyzing data integrity reports to ensure accurate fundraising information, determining and composing required Resolutions, drafting and editing copy, and reviewing and assembling gift tables.
- Manages complex calendars for the Vice President and Senior Associate Vice President, including meetings, events, and travel arrangements; prepares itineraries and supporting materials; develops agendas and records minutes; and ensures both leaders are fully prepared with appropriate background materials for meetings, conferences, speeches, and appointments.
- Leads efforts to coordinate and manage the complexities and relationships involved in large capital projects and major gift fundraising initiatives, providing high level support to advance these projects; Works independently with key personnel in Facilities, the Office of Communications and Marketing, DAR Marketing, Donor Relations, and DAR gift officers as related to naming opportunities, website design, collateral materials and donor signage.
- Communicates verbally and in writing on behalf of the Vice President, managing extensive internal and external communications; prepares, drafts, edits, and distributes a variety of highly confidential, specialized, and recurrent reports and correspondence strengthening executive communications; also prepares talking points and designs PowerPoint presentations.
- Supports and co-manages the VP’s fundraising portfolio, including coordination of all donor meetings and the management, and tracking of contact reports and proposals.
- Plans and coordinates receptions, departmental retreats, and other activities sponsored by the VP’s Office.
- Maintains and updates organizational chart for department, ensures up to date information is on the department webpage.
- Follows up on assignments delegated to the Vice President’s direct reports, as well as on internal and external requests, to ensure timely progress and completion of projects, and independently addresses requests and issues to ensure prompt replies, resolution, and full closure; Initiates fact-finding to triage, and provides appropriate referrals for assistance.
- Performs confidential, urgent and/or important administrative duties as required. Observes and maintains confidentiality of all privileged information.
- Performs miscellaneous job-related duties as assigned.
Qualifications
- Bachelor’s degree and four years of job-related experience supporting an executive in a complex environment, or equivalent combination of education and experience.
- Experience in fundraising, alumni relations, sales, marketing, project management, public relations or related field preferred.
- Experience in supporting c-level executives preferred.
- A high level of independent judgment, initiative, critical thinking, and problem-solving skills are required.
- Ability to support and contribute to the development and implementation of new strategies, procedures, short- and long-term goals.
- Ability to set priorities, exercise judgment, manage important relationships, provide timely and concise information, and ensure that the Vice President and Senior Associate Vice President is well-prepared for meetings, speeches, and events.
- Effective interpersonal, oral, and written communication skills; Proficient writing and editorial experience preferred.
- Skill in coordinating activities, evaluating data, and establishing priorities.
- Must be self-motivated with the ability to successfully manage complex projects with competing priorities, often simultaneously, and the proven ability to meet deadlines.
- Ability to organize and analyze data with attention to detail under deadline pressure.
- Superior organizational skills and detail-oriented with ability to operate independently and to use sound judgment, initiative, and discretion in all interactions with constituents.
- Advanced proficiency in the Windows environment, Microsoft Office (Access, Excel, PowerPoint, Word, Outlook), electronic communication and internet research.
- Sensitivity to confidentiality and to international and intercultural business issues.
- Ability to communicate and interact well with people of all ages and backgrounds.
- Knowledge of University programs, policies, and procedures preferred.
- Supervisory experience preferred.
Notice of Non-Discrimination and Equal Opportunity
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.
Applications close: Open until filled
Job no: 503247
College / VP Area: Development & Alumni Rel
Work type: Staff
Location: Newark, DE
Categories: Development & Alumni Relations, Full Time
Curious about the full value of working at UD? In addition to salary, our Total Rewards benefits and Compensation Estimator give you a clear view of the complete package.
Pay Grade: 30E
Context of Job:
Under the general direction of the Vice President of Development and Alumni Relations (VP), the Assistant to the Vice President oversees and coordinates the VP’s activities and functions as an extension of the VP, anticipating needs, working independently, and providing proactive support. The Assistant must exercise initiative, critical thinking, and sound judgment while managing complex priorities and ensuring the smooth execution of mission critical work.
The Assistant provides high level administrative support to the Vice President and the Senior Associate Vice President for Presidential, Principal Giving & Strategic Priorities. The Assistant also leads project management efforts to advance the strategic initiatives and leadership priorities of the Office of the Vice President with efficiency and precision.
The role develops systems and processes, crafts executive correspondence, and creates, prepares, and oversees confidential reporting, including Board of Trustees, PLC, PAA, and Campaign materials, as well as high level external engagement efforts and related projects. The Assistant conducts in depth analysis to support informed decision making and strengthen organizational effectiveness. This position enables the Vice President to focus on higher level priorities with confidence that the office and its many responsibilities and constituencies are managed effectively. The Assistant is responsible for facilitating rapid and appropriate information flow between the VP and a wide range of constituents, including the Office of the President, Office of the Provost, deans and other University administrators, donors, alumni, staff, faculty, corporate leaders, and the public. These interactions necessitate a high level of professionalism and confidentiality in all aspects of work requirements.
Major Responsibilities:
- Oversees the day-to-day operations of the Office of the Vice President for Development and Alumni Relations. Performs a broad range of administrative tasks of a highly confidential nature, requiring initiative, critical thinking, and good judgment to make independent decisions.
- Acts on behalf of, or in the absence of, the Vice President on administrative matters, and serves as a strategic partner and extension of Development leadership by providing high level support to the Vice President and the Senior Associate Vice President for Presidential/Principal Giving & Strategic Priorities.
- Functions as direct liaison between the VP and all internal and external constituencies, prioritizing the VP's time and attention. Provides advice on policies, procedures, as well as organization specific issues. Keeps VP informed of pertinent information.
- Collaborates effectively with senior administrators, board members, donors, alumni, students, staff, faculty, and peers in the Vice President’s offices to ensure seamless coordination, smooth operations, shared understanding, and successful outcomes.
- Supports and liaises on presidential development activity in collaboration with the Sr. Associate VP and internal partners, maintaining strong communication across relevant offices and ensuring alignment with institutional and divisional priorities.
- Assists the Vice President, the Senior Associate Vice President, and the Office of the President in coordinating and maintaining the President’s schedule as it relates to DAR; communicates with key DAR leaders who request the President’s time for cultivation, solicitation, and stewardship purposes; and acts as the presidential liaison, on behalf of the VP and Sr. AVP, between DAR and the Office of the President on strategy and deployment of the President for regional fundraising visits, events, and travel.
- Supports the VP’s reporting strategy by proofreading final drafts and recommending edits, conceptualizing and designing critical reports in collaboration with the AVP of DAR Services; and conducting reporting assessments aligned with the VP’s annual goals to recommend new report designs that inform, strengthen, and drive long term fundraising strategies.
- Creates and oversees the full production of DAR’s extensive semi annual report to the Board of Trustees Committee on Public Affairs and Advancement, including generating and analyzing data integrity reports to ensure accurate fundraising information, determining and composing required Resolutions, drafting and editing copy, and reviewing and assembling gift tables.
- Manages complex calendars for the Vice President and Senior Associate Vice President, including meetings, events, and travel arrangements; prepares itineraries and supporting materials; develops agendas and records minutes; and ensures both leaders are fully prepared with appropriate background materials for meetings, conferences, speeches, and appointments.
- Leads efforts to coordinate and manage the complexities and relationships involved in large capital projects and major gift fundraising initiatives, providing high level support to advance these projects; Works independently with key personnel in Facilities, the Office of Communications and Marketing, DAR Marketing, Donor Relations, and DAR gift officers as related to naming opportunities, website design, collateral materials and donor signage.
- Communicates verbally and in writing on behalf of the Vice President, managing extensive internal and external communications; prepares, drafts, edits, and distributes a variety of highly confidential, specialized, and recurrent reports and correspondence strengthening executive communications; also prepares talking points and designs PowerPoint presentations.
- Supports and co-manages the VP’s fundraising portfolio, including coordination of all donor meetings and the management, and tracking of contact reports and proposals.
- Plans and coordinates receptions, departmental retreats, and other activities sponsored by the VP’s Office.
- Maintains and updates organizational chart for department, ensures up to date information is on the department webpage.
- Follows up on assignments delegated to the Vice President’s direct reports, as well as on internal and external requests, to ensure timely progress and completion of projects, and independently addresses requests and issues to ensure prompt replies, resolution, and full closure; Initiates fact-finding to triage, and provides appropriate referrals for assistance.
- Performs confidential, urgent and/or important administrative duties as required. Observes and maintains confidentiality of all privileged information.
- Performs miscellaneous job-related duties as assigned.
Qualifications
- Bachelor’s degree and four years of job-related experience supporting an executive in a complex environment, or equivalent combination of education and experience.
- Experience in fundraising, alumni relations, sales, marketing, project management, public relations or related field preferred.
- Experience in supporting c-level executives preferred.
- A high level of independent judgment, initiative, critical thinking, and problem-solving skills are required.
- Ability to support and contribute to the development and implementation of new strategies, procedures, short- and long-term goals.
- Ability to set priorities, exercise judgment, manage important relationships, provide timely and concise information, and ensure that the Vice President and Senior Associate Vice President is well-prepared for meetings, speeches, and events.
- Effective interpersonal, oral, and written communication skills; Proficient writing and editorial experience preferred.
- Skill in coordinating activities, evaluating data, and establishing priorities.
- Must be self-motivated with the ability to successfully manage complex projects with competing priorities, often simultaneously, and the proven ability to meet deadlines.
- Ability to organize and analyze data with attention to detail under deadline pressure.
- Superior organizational skills and detail-oriented with ability to operate independently and to use sound judgment, initiative, and discretion in all interactions with constituents.
- Advanced proficiency in the Windows environment, Microsoft Office (Access, Excel, PowerPoint, Word, Outlook), electronic communication and internet research.
- Sensitivity to confidentiality and to international and intercultural business issues.
- Ability to communicate and interact well with people of all ages and backgrounds.
- Knowledge of University programs, policies, and procedures preferred.
- Supervisory experience preferred.
Notice of Non-Discrimination and Equal Opportunity
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.
Applications close: Open until filled
Project Assistant Job Roles in Delaware
See all 33+ Project Assistant Jobs in Delaware
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Search Project Assistant Jobs in DelawareProject Assistant Jobs in Delaware: Frequently Asked Questions
Which companies sponsor visas for project assistants in Delaware?
Financial institutions headquartered or with major operations in Wilmington, including JPMorgan Chase, Bank of America, and Barclays, have sponsored project support roles in Delaware. DuPont and Incyte Corporation hire project assistants on the corporate and research side. ChristianaCare, Delaware's largest health system, also sponsors for administrative and project coordination positions within its operations.
Which visa types are most common for project assistant roles in Delaware?
The H-1B visa is the most common visa category for project assistants in Delaware, but it applies only when the role qualifies as a specialty occupation requiring a specific bachelor's degree. Candidates on F-1 OPT or STEM OPT often fill these positions before pursuing H-1B visa sponsorship. L-1B visas are also used when candidates transfer internally from a foreign office of a multinational employer.
How to find project assistant visa sponsorship jobs in Delaware?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it straightforward to find project assistant roles in Delaware without sorting through positions that don't sponsor. You can narrow results by location and role type to focus on Wilmington or Newark employers. Migrate Mate's listings reflect real sponsorship intent, which saves significant time compared to applying broadly and asking about sponsorship after the fact.
Which cities in Delaware have the most project assistant sponsorship jobs?
Wilmington accounts for the majority of project assistant sponsorship activity in Delaware, driven by its concentration of financial services, legal, and corporate headquarters. Newark is the next most active area, largely due to the University of Delaware and surrounding research and biotech employers. Dover sees limited sponsorship activity for this role type, primarily through state government contractors and healthcare organizations.
Are there any state-specific considerations for project assistant roles in Delaware?
Delaware's incorporation-friendly legal environment means many large corporations maintain registered offices or regional operations there, which generates genuine project coordination demand rather than just nominal hiring. Candidates with backgrounds in finance, legal operations, or life sciences align well with Delaware's dominant industries. The University of Delaware also produces a pipeline of international graduates who compete for these roles, so employer familiarity with visa sponsorship processes is generally higher than in smaller states.
What is the prevailing wage for sponsored project assistant jobs in Delaware?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.