Project Assistant Visa Sponsorship Jobs in Maine
Project assistant roles in Maine span research institutions, healthcare systems, and government contractors, with employers like MaineHealth, the University of Maine system, and Bath Iron Works driving demand. Portland and Bangor are the primary hiring centers. International candidates with organizational and coordination skills will find sponsorship opportunities concentrated in these sectors.
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Get Access To All JobsProject Assistant, RHTP Population Health
Position Type
Professional Staff
Employment Status
Full Time
Months
12
Campus
Portland, ME
Description
The Rural Health Transformation Program (RHTP) is a major federal initiative designed to strengthen rural health systems, improve access to care, address workforce and population health challenges, and develop sustainable models that improve health outcomes in rural communities.
The Project Assistant provides administrative and operational support to the Population Health Rural Health Transformation Program. This role assists with coordinating program activities, communications, materials, meetings, and logistics to support successful implementation of grant-funded initiatives. Working under the direction of the Associate Director, the Project Assistant supports internal staff, statewide subrecipients, and external partners to help ensure timely progress on program deliverables and compliance with grant requirements.
Responsibilities
- Coordinate day-to-day administrative and operational activities supporting the RHTP Population Health initiative to ensure timely progress on grant deliverables.
- Support implementation of grant activities by coordinating with internal UNE staff, statewide subrecipients, and external partners, escalating issues to senior staff as appropriate.
- Coordinate logistics for statewide trainings, meetings, and events, including preparation and execution of in-person, virtual, and hybrid formats.
- Prepare meeting agendas, assemble meeting materials, attend meetings, and record and distribute accurate meeting minutes.
- Draft, edit, and format routine program communications, reports, manuals, and newsletters using established templates and guidance.
- Assist with creation and maintenance of program materials, including program web content and visual resources, following branding and accessibility standards.
- Compile, organize, and retrieve program data and documentation from digital systems in response to routine and special requests.
- Arrange travel and accommodations for program staff and partners in accordance with University policies and grant requirements.
- Assist the program team in tracking deadlines and documentation related to federal grant requirements to support compliance.
- Maintain adherence to University of New England policies, procedures, and safety requirements.
- Travel to out-of-town trainings or meetings up to 2-3 times per year.
- Perform other related duties consistent with the level and scope of the position as assigned.
Qualifications
- Bachelor's degree required.
- Demonstrated ability to manage multiple tasks and meet established deadlines in a deadline-driven environment.
- Demonstrated proficiency in Microsoft Word and Excel, including the ability to format documents and manage basic spreadsheets.
- Demonstrated written and verbal communication skills sufficient to prepare routine reports, correspondence, and meeting documentation.
- Demonstrated organizational skills, including maintaining records, tracking materials, and coordinating logistics.
- Demonstrated ability to work collaboratively with faculty, staff, external partners, and community organizations.
- Valid driver's license and ability to travel independently to off-site meetings or trainings.
Preferred Qualifications
- Experience supporting grant-funded programs or projects.
- Demonstrated basic graphic design or visual content development skills.
- Experience working with community-based organizations, public agencies, or health-related programs.
EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
Vaccination Statement (PLEASE NOTE)
Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.
Anticipated Pay Range
20.84-22.60
Posting Number
2022PS1032P
Close Date
Open Until Filled
Project Assistant, RHTP Population Health
Position Type
Professional Staff
Employment Status
Full Time
Months
12
Campus
Portland, ME
Description
The Rural Health Transformation Program (RHTP) is a major federal initiative designed to strengthen rural health systems, improve access to care, address workforce and population health challenges, and develop sustainable models that improve health outcomes in rural communities.
The Project Assistant provides administrative and operational support to the Population Health Rural Health Transformation Program. This role assists with coordinating program activities, communications, materials, meetings, and logistics to support successful implementation of grant-funded initiatives. Working under the direction of the Associate Director, the Project Assistant supports internal staff, statewide subrecipients, and external partners to help ensure timely progress on program deliverables and compliance with grant requirements.
Responsibilities
- Coordinate day-to-day administrative and operational activities supporting the RHTP Population Health initiative to ensure timely progress on grant deliverables.
- Support implementation of grant activities by coordinating with internal UNE staff, statewide subrecipients, and external partners, escalating issues to senior staff as appropriate.
- Coordinate logistics for statewide trainings, meetings, and events, including preparation and execution of in-person, virtual, and hybrid formats.
- Prepare meeting agendas, assemble meeting materials, attend meetings, and record and distribute accurate meeting minutes.
- Draft, edit, and format routine program communications, reports, manuals, and newsletters using established templates and guidance.
- Assist with creation and maintenance of program materials, including program web content and visual resources, following branding and accessibility standards.
- Compile, organize, and retrieve program data and documentation from digital systems in response to routine and special requests.
- Arrange travel and accommodations for program staff and partners in accordance with University policies and grant requirements.
- Assist the program team in tracking deadlines and documentation related to federal grant requirements to support compliance.
- Maintain adherence to University of New England policies, procedures, and safety requirements.
- Travel to out-of-town trainings or meetings up to 2-3 times per year.
- Perform other related duties consistent with the level and scope of the position as assigned.
Qualifications
- Bachelor's degree required.
- Demonstrated ability to manage multiple tasks and meet established deadlines in a deadline-driven environment.
- Demonstrated proficiency in Microsoft Word and Excel, including the ability to format documents and manage basic spreadsheets.
- Demonstrated written and verbal communication skills sufficient to prepare routine reports, correspondence, and meeting documentation.
- Demonstrated organizational skills, including maintaining records, tracking materials, and coordinating logistics.
- Demonstrated ability to work collaboratively with faculty, staff, external partners, and community organizations.
- Valid driver's license and ability to travel independently to off-site meetings or trainings.
Preferred Qualifications
- Experience supporting grant-funded programs or projects.
- Demonstrated basic graphic design or visual content development skills.
- Experience working with community-based organizations, public agencies, or health-related programs.
EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
Vaccination Statement (PLEASE NOTE)
Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.
Anticipated Pay Range
20.84-22.60
Posting Number
2022PS1032P
Close Date
Open Until Filled
Project Assistant Job Roles in Maine
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Search Project Assistant Jobs in MaineProject Assistant Jobs in Maine: Frequently Asked Questions
Which companies sponsor visas for project assistants in Maine?
MaineHealth and its affiliated hospitals, the University of Maine system, and federal defense contractors like Bath Iron Works are among the more active employers of project assistants in Maine with histories of visa sponsorship. Research institutions and environmental consulting firms in the Portland area also periodically sponsor foreign nationals, particularly for project support roles tied to grant-funded programs.
Which visa types are most common for project assistant roles in Maine?
The H-1B visa is the most common visa for project assistants in Maine when the role requires a bachelor's degree in a specific field, such as public health, engineering, or environmental science. University-affiliated employers may also use J-1 visas for research-adjacent project roles. Candidates already holding OPT or STEM OPT authorization often fill project assistant positions while pursuing longer-term sponsorship.
Which cities in Maine have the most project assistant sponsorship jobs?
Portland is Maine's largest city and the most active market for project assistant roles, particularly in healthcare administration, environmental consulting, and nonprofit project management. Bangor is a secondary hub, driven by Eastern Maine Medical Center and University of Maine at Orono affiliates. Augusta, as the state capital, has opportunities tied to government-funded programs and state agency contractors.
How to find project assistant visa sponsorship jobs in Maine?
Migrate Mate lets you filter project assistant jobs specifically by visa sponsorship availability and state, making it straightforward to surface Maine-based roles without sifting through listings that don't offer sponsorship. Because project assistant titles vary widely across industries, using Migrate Mate's search to browse variations like project coordinator or research assistant in Maine can uncover additional relevant openings from employers already set up to sponsor.
Are there state-specific considerations for project assistant sponsorship in Maine?
Maine's smaller labor market means fewer employers overall, but grant-funded sectors like marine research, public health, and clean energy are active hiring areas where international candidates are common. The University of Maine system and Bigelow Laboratory for Ocean Sciences regularly support international staff in project roles. Prevailing wage requirements still apply, and employers must demonstrate the role meets specialty occupation standards under H-1B regulations.
What is the prevailing wage for sponsored project assistant jobs in Maine?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.