Project Assistant Visa Sponsorship Jobs in Minnesota
Project assistant roles in Minnesota span healthcare systems like Mayo Clinic and M Health Fairview, corporate headquarters in the Twin Cities metro, and engineering firms across the state. Minneapolis and Saint Paul concentrate the most opportunities, with strong demand in technology, construction management, and nonprofit sectors for internationally educated candidates seeking visa sponsorship.
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Get Access To All JobsProject Assistant, Renewables Division
Westwood Professional Services, Inc.
The Project Assistant (PA) for the Renewables Division is responsible for ensuring data integrity, document management, and implementing best practices on projects. The PA provides administrative and professional support to Project managers to ensure the success of projects. This role may involve working on billable and non-billable projects, with opportunities for project management training and development.
Requirements
- Maintain accurate data within the Deltek Vantagepoint database system, including project set up, reporting, and auditing.
- Collaborate with Corporate Services and Project Managers to provide support with contracts, proposals, and prequalifications.
- Coordinate the production of proposals based on direction from Project Managers.
- Track project performance using various tools and project reports as directed by Project Managers.
- Complete the process for work orders, task orders, and statements of qualification, including tracking compliance items, coordinating involved parties, and finalizing signatures.
- Provide document backup for invoicing and collections.
- Organize project stakeholder meetings, document meeting proceedings, and follow up on action items.
- Proofread proposals and reports for consistency and grammar.
- Support Professional staff with licensure efforts and state compliance requirements.
- Perform tasks such as transmittals, printing, and scanning.
Contacts / Direction:
- Detailed direction given by multiple project managers and supervisor.
- Close collaboration with project managers, assistant project manager, project teams, other project assistants, and division administrative coordinator.
Success Measures:
- Data integrity of Deltek Vantagepoint database system.
- Completion of requested tasks in a timely and accurate manner.
- Initiative to seek out tasks and coordinate support with project manager.
- Project manager and project team satisfaction.
Required Skills and Qualifications:
- Bachelor's degree preferred or equivalent job-related experiences and training.
- Effective written communication skills.
- Detail-oriented with strong organizational skills.
- Capacity to independently manage multiple projects/assignments, determine and set job priorities, and work in a collaborative team environment.
- Ability to communicate effectively with employees at all levels of the organization.
- Proficiency with Microsoft Office Suite.
Preferred Skills and Qualifications:
- Experience working in a professional services environment.
- Familiarity with VantagePoint data entry and best practices.
- Experience in the renewable energy industry a plus.
- Experience providing contract and subcontracting support.
- Knowledge of licensing processes and requirements.
- Ability to participate in workload meetings and coordinate prequalification efforts.
- Familiarity with accounts receivable coordination and client accounting.
- Experience with project management software and generating progress reports.
Location: Office based (in a Westwood office)
Lifting / Moving / Standing = typical for a non-physical, office-based role
Personal Protective Equipment (PPE) required = None
Travel = Little to no travel expected
About Westwood Professional Services, Inc. (Westwood)
At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve.
Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative “One Team” mentality yields superior outcomes in everything we do.
We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision.
We are partners in our clients’ success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make.
We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work.
Join us in creating a better world.
In 2024, Zweig Group ranked Westwood nationally at #13 and #40, respectively, on its Hot Firms and Best Firms to Work for lists. Zweig also awarded Westwood one national 1st place award for Marketing Excellence. Westwood was recently recognized as #83 in the ENR Top 500 Firms in 2024. The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide.
Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Project Assistant, Renewables Division
Westwood Professional Services, Inc.
The Project Assistant (PA) for the Renewables Division is responsible for ensuring data integrity, document management, and implementing best practices on projects. The PA provides administrative and professional support to Project managers to ensure the success of projects. This role may involve working on billable and non-billable projects, with opportunities for project management training and development.
Requirements
- Maintain accurate data within the Deltek Vantagepoint database system, including project set up, reporting, and auditing.
- Collaborate with Corporate Services and Project Managers to provide support with contracts, proposals, and prequalifications.
- Coordinate the production of proposals based on direction from Project Managers.
- Track project performance using various tools and project reports as directed by Project Managers.
- Complete the process for work orders, task orders, and statements of qualification, including tracking compliance items, coordinating involved parties, and finalizing signatures.
- Provide document backup for invoicing and collections.
- Organize project stakeholder meetings, document meeting proceedings, and follow up on action items.
- Proofread proposals and reports for consistency and grammar.
- Support Professional staff with licensure efforts and state compliance requirements.
- Perform tasks such as transmittals, printing, and scanning.
Contacts / Direction:
- Detailed direction given by multiple project managers and supervisor.
- Close collaboration with project managers, assistant project manager, project teams, other project assistants, and division administrative coordinator.
Success Measures:
- Data integrity of Deltek Vantagepoint database system.
- Completion of requested tasks in a timely and accurate manner.
- Initiative to seek out tasks and coordinate support with project manager.
- Project manager and project team satisfaction.
Required Skills and Qualifications:
- Bachelor's degree preferred or equivalent job-related experiences and training.
- Effective written communication skills.
- Detail-oriented with strong organizational skills.
- Capacity to independently manage multiple projects/assignments, determine and set job priorities, and work in a collaborative team environment.
- Ability to communicate effectively with employees at all levels of the organization.
- Proficiency with Microsoft Office Suite.
Preferred Skills and Qualifications:
- Experience working in a professional services environment.
- Familiarity with VantagePoint data entry and best practices.
- Experience in the renewable energy industry a plus.
- Experience providing contract and subcontracting support.
- Knowledge of licensing processes and requirements.
- Ability to participate in workload meetings and coordinate prequalification efforts.
- Familiarity with accounts receivable coordination and client accounting.
- Experience with project management software and generating progress reports.
Location: Office based (in a Westwood office)
Lifting / Moving / Standing = typical for a non-physical, office-based role
Personal Protective Equipment (PPE) required = None
Travel = Little to no travel expected
About Westwood Professional Services, Inc. (Westwood)
At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve.
Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative “One Team” mentality yields superior outcomes in everything we do.
We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision.
We are partners in our clients’ success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make.
We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work.
Join us in creating a better world.
In 2024, Zweig Group ranked Westwood nationally at #13 and #40, respectively, on its Hot Firms and Best Firms to Work for lists. Zweig also awarded Westwood one national 1st place award for Marketing Excellence. Westwood was recently recognized as #83 in the ENR Top 500 Firms in 2024. The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide.
Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Project Assistant Job Roles in Minnesota
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Search Project Assistant Jobs in MinnesotaProject Assistant Jobs in Minnesota: Frequently Asked Questions
Which companies sponsor visas for project assistants in Minnesota?
Large Minnesota-based employers with established visa sponsorship programs include Mayo Clinic, UnitedHealth Group, Target, 3M, and Cargill. Engineering and construction firms operating in the Twin Cities metro also sponsor project assistant roles with some regularity. Sponsorship depends heavily on the specific team's needs and whether the role qualifies as a specialty occupation under H-1B standards, so individual hiring outcomes vary.
Which visa types are most common for project assistant roles in Minnesota?
The H-1B is the most common visa for project assistants in Minnesota when the role requires a bachelor's degree in a specific field such as engineering, information technology, or business. Candidates already on F-1 OPT or STEM OPT can work while an employer files an H-1B petition. TN status is available for Canadian and Mexican nationals in qualifying professional categories. Each situation depends on the employer's willingness to sponsor and the role's specific duties.
Which cities in Minnesota have the most project assistant sponsorship jobs?
Minneapolis and Saint Paul account for the large majority of project assistant sponsorship opportunities in Minnesota, driven by corporate headquarters, healthcare systems, and technology companies concentrated in the metro area. Rochester sees demand tied to Mayo Clinic's operations. Smaller markets like Duluth and Bloomington have fewer openings but occasionally post roles at manufacturing and logistics employers. Remote-eligible positions posted by Minnesota companies can also expand your geographic reach.
How to find project assistant visa sponsorship jobs in Minnesota?
Migrate Mate filters job listings specifically to show employers who sponsor visas, so you can search project assistant roles in Minnesota without sorting through positions that don't offer sponsorship. This saves significant time compared to reviewing unfiltered postings. Focus on the Twin Cities metro and filter by industry sectors like healthcare, technology, and construction management, where Minnesota employers have the strongest track record of sponsoring international candidates in project support roles.
What should international candidates know about project assistant roles in Minnesota specifically?
Minnesota's healthcare and medical device industries, anchored by employers like Mayo Clinic and Medtronic, create consistent demand for project assistants with technical or research backgrounds. The University of Minnesota's graduate programs also produce a pipeline of international students who transition into project roles locally. Employers filing H-1B petitions for project assistants must pay the prevailing wage for the position as determined by the Department of Labor, which protects both the candidate and domestic workers in the same role.
What is the prevailing wage for sponsored project assistant jobs in Minnesota?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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