Project Assistant Visa Sponsorship Jobs in Oregon
Project assistant roles in Oregon span technology companies in Portland's Silicon Forest, research institutions like Oregon Health and Science University, and engineering firms across the Willamette Valley. Employers including Intel, Nike, and OHSU have established visa sponsorship track records. Portland and Hillsboro are the most active hiring markets for internationally sponsored project assistant positions.
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Get Access To All JobsJob Description Summary:
To provide administrative support to project management team (may be one or more people) for construction project, or other specified project or department.
POSITION RESPONSIBILITIES AND DUTIES:
- Ability to perform all essential duties of Junior Administrative/Jr. Project Assistant
- Answer phones - screen/handle routine items and direct calls as appropriate
- Process incoming and outgoing mail including UPS and Federal Express, sort, prioritize, and distribute, handle items not requiring supervisor’s attention
- Assist with travel arrangements, planning itineraries and scheduling meetings
- Assist with administration of office/jobsite facilities, as assigned
- Maintain inventory of office supplies and materials, and order or purchase as needed
- Prepare, type and distribute correspondence, reports, and other administrative work, including job meeting minutes, for supervisor’s signature
- Maintain accurate, standardized filing system, including week-ending and month-ending job files, insurance and bonding logs, commitment logs and job files
- Distribute plans
- Distribute Invitation to Bid packages
- Input commitment data to cost reporting system
- Prepare and process commitment documents (purchase orders, subcontracts, rental agreements, and change orders)
- Track signed, returned commitments
- Notify subcontractors regarding change orders, follow-up on change order quotes and reference number processing
- Follow job close-out procedures including archiving project plans and files
- Complete other responsibilities as assigned
MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:
- High School Diploma or equivalent
- Minimum two years of administrative experience
- Ability to keyboard 45 wpm accurately
- Proficient in knowledge and use of word-processing and spreadsheet software
- Working knowledge of general office procedures and office machines
- Proficient in English verbal communication skills, including professional telephone manner
- Proficient in written communications skills, including business writing skills
- Reliability, dependability and flexibility
About us
Welcome to Swinerton—Building Excellence Since 1888
Swinerton is a 100% employee-owned construction company with a legacy of shaping skylines, transforming communities, and delivering award-winning projects across the United States. Since our founding in 1888, we have remained forward-thinking, operating with accountability, integrity, and a passion for building what matters.
As an integrated ecosystem of expertise, Swinerton brings together talented professionals from diverse backgrounds to deliver innovative and efficient construction solutions. Our collaborative, interdisciplinary approach sets us apart, allowing us to respond to any project challenge—regardless of size, location, or complexity.
When you join Swinerton, you become part of a dynamic network of employee-owners who are committed to excellence, safety, and continuous growth. We invest in your development, offer competitive benefits, and empower you to make a meaningful impact on every project and in every community we serve.
Discover how you can build your future with Swinerton. Explore our open positions and join a team that leads with ownership, integrity, and a shared commitment to success.
Swinerton—Building is not just what we do; it is who we are.
Swinerton is an Equal Employment Opportunity, Minority, Women, Disability, and Veteran Employer.
Our Company is an equal opportunity and affirmative action employer. We have a commitment to provide equal hiring, training, compensation, promotion, transfer, layoff and recall benefits to all individuals without regard to gender, race, color, religion, age, mental or physical disability, medical condition, genetic information, sex, sexual orientation, gender identity and expression, national origin, marital or domestic partner status, veteran status, or any other characteristic protected under federal or state laws or local ordinance or regulation.
We are committed to the safety and security of everyone interested in our company–including those who visit us online. Please note that Swinerton will only invite you to submit work history and personal information related to employment through our career portal Workday (which requires the set-up of a login) and communication will only come from individuals with an email address ending in @swinerton.com. If you receive fraudulent communication please inform us by emailing reportissues@swinerton.com.
Job Description Summary:
To provide administrative support to project management team (may be one or more people) for construction project, or other specified project or department.
POSITION RESPONSIBILITIES AND DUTIES:
- Ability to perform all essential duties of Junior Administrative/Jr. Project Assistant
- Answer phones - screen/handle routine items and direct calls as appropriate
- Process incoming and outgoing mail including UPS and Federal Express, sort, prioritize, and distribute, handle items not requiring supervisor’s attention
- Assist with travel arrangements, planning itineraries and scheduling meetings
- Assist with administration of office/jobsite facilities, as assigned
- Maintain inventory of office supplies and materials, and order or purchase as needed
- Prepare, type and distribute correspondence, reports, and other administrative work, including job meeting minutes, for supervisor’s signature
- Maintain accurate, standardized filing system, including week-ending and month-ending job files, insurance and bonding logs, commitment logs and job files
- Distribute plans
- Distribute Invitation to Bid packages
- Input commitment data to cost reporting system
- Prepare and process commitment documents (purchase orders, subcontracts, rental agreements, and change orders)
- Track signed, returned commitments
- Notify subcontractors regarding change orders, follow-up on change order quotes and reference number processing
- Follow job close-out procedures including archiving project plans and files
- Complete other responsibilities as assigned
MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:
- High School Diploma or equivalent
- Minimum two years of administrative experience
- Ability to keyboard 45 wpm accurately
- Proficient in knowledge and use of word-processing and spreadsheet software
- Working knowledge of general office procedures and office machines
- Proficient in English verbal communication skills, including professional telephone manner
- Proficient in written communications skills, including business writing skills
- Reliability, dependability and flexibility
About us
Welcome to Swinerton—Building Excellence Since 1888
Swinerton is a 100% employee-owned construction company with a legacy of shaping skylines, transforming communities, and delivering award-winning projects across the United States. Since our founding in 1888, we have remained forward-thinking, operating with accountability, integrity, and a passion for building what matters.
As an integrated ecosystem of expertise, Swinerton brings together talented professionals from diverse backgrounds to deliver innovative and efficient construction solutions. Our collaborative, interdisciplinary approach sets us apart, allowing us to respond to any project challenge—regardless of size, location, or complexity.
When you join Swinerton, you become part of a dynamic network of employee-owners who are committed to excellence, safety, and continuous growth. We invest in your development, offer competitive benefits, and empower you to make a meaningful impact on every project and in every community we serve.
Discover how you can build your future with Swinerton. Explore our open positions and join a team that leads with ownership, integrity, and a shared commitment to success.
Swinerton—Building is not just what we do; it is who we are.
Swinerton is an Equal Employment Opportunity, Minority, Women, Disability, and Veteran Employer.
Our Company is an equal opportunity and affirmative action employer. We have a commitment to provide equal hiring, training, compensation, promotion, transfer, layoff and recall benefits to all individuals without regard to gender, race, color, religion, age, mental or physical disability, medical condition, genetic information, sex, sexual orientation, gender identity and expression, national origin, marital or domestic partner status, veteran status, or any other characteristic protected under federal or state laws or local ordinance or regulation.
We are committed to the safety and security of everyone interested in our company–including those who visit us online. Please note that Swinerton will only invite you to submit work history and personal information related to employment through our career portal Workday (which requires the set-up of a login) and communication will only come from individuals with an email address ending in @swinerton.com. If you receive fraudulent communication please inform us by emailing reportissues@swinerton.com.
Project Assistant Job Roles in Oregon
See all 36+ Project Assistant Jobs in Oregon
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Search Project Assistant Jobs in OregonProject Assistant Jobs in Oregon: Frequently Asked Questions
Which companies in Oregon sponsor visas for project assistants?
Intel's Hillsboro campus is one of Oregon's most active sponsors for project-level roles, given its large semiconductor operations and ongoing capital projects. Nike's Beaverton headquarters, Oregon Health and Science University, and Portland-based engineering and technology firms also have documented sponsorship histories. Companies running multi-year infrastructure or product development programs tend to sponsor project assistants more consistently than smaller organizations.
Which visa types are most common for project assistant roles in Oregon?
The H-1B visa is the most common visa for project assistant roles when the position requires a bachelor's degree in a specific field such as engineering, computer science, or business. F-1 OPT and STEM OPT are frequently used by recent graduates already in the U.S. before transitioning to employer sponsorship. TN visas apply to Canadian and Mexican nationals in qualifying professional categories. The appropriate visa depends on the role's specific degree requirements and the employer's classification.
Which cities in Oregon have the most project assistant visa sponsorship jobs?
Portland and Hillsboro account for the majority of sponsored project assistant positions in Oregon. Hillsboro draws heavily from Intel's semiconductor campus and its supplier network. Portland's concentration of technology companies, healthcare systems, and professional services firms generates steady demand. Corvallis, home to Oregon State University, produces some sponsorship activity tied to research and engineering projects, though at lower volume than the Portland metro area.
How to find project assistant visa sponsorship jobs in Oregon?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it straightforward to identify project assistant roles in Oregon where employers are actively willing to sponsor. Rather than sorting through general job postings, you can search by role and state to surface relevant opportunities. Focusing on employers with established Oregon operations in technology, healthcare, and engineering tends to yield the most consistent sponsorship options for project assistant candidates.
Are there state-specific considerations for project assistants seeking visa sponsorship in Oregon?
Oregon's prevailing wage requirements under H-1B rules are benchmarked to the Portland-Hillsboro-Vancouver metropolitan area for most sponsored roles, which reflects the concentration of employers there. Oregon State University and Portland State University generate international graduate pipelines that local employers actively recruit from, meaning competition for sponsored project assistant roles can be significant. Employers in Oregon's semiconductor and healthcare sectors tend to have more developed sponsorship infrastructure than those in other industries.
What is the prevailing wage for sponsored project assistant jobs in Oregon?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.