Administrative Specialist Visa Sponsorship Jobs in Florida
Administrative specialist visa sponsorship jobs in Florida span government contractors in the Washington D.C. corridor's southern extension around Tampa and Orlando, healthcare networks like AdventHealth and HCA Florida, and major defense employers including Lockheed Martin and L3Harris. Miami, Jacksonville, and Orlando concentrate the most employer activity for internationally sponsored administrative roles.
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Department of Psychology | Florida State University College of Arts \& Sciences
Responsibilities
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The administrative specialist is responsible for coordination and oversight of daily front office operations, including handling initial client service requests, facilitating check-in for client appointments, recruiting, hiring, training, and supervising part-time office assistants.
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The administrative specialist is responsible for day to day activities related to the Psychology Clinic and Anxiety and Behavioral Health Clinic operating funds, including assisting in developing, monitoring, and adhering to annual operating budgets. Client billing, procurement, and monthly ledger reconciliations are required. The administrative specialist also monitors, coordinates renewals for, and maintains security of clinic inventory including for equipment, facilities, and specialized clinical materials. Adherence to HIPAA and FERPA is required.
Qualifications
A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: post-high school education may substitute for experience at the equivalent rate.)
Preferred Qualifications
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Experience working with budgets, financial data, and Microsoft Excel, including the ability to organize, analyze, and maintain financial information is preferred.
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The ability to prepare and monitor a budget is required as is knowledge of computer applications and functions. The administrative specialist must be able to deal with crises, manage sensitive information, and adhere to ethical business practices and behavior.
Anticipated Salary Range
Anticipated starting salary for the position is in the mid-$40,000s.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations
This is an A&P position.
This position requires successful completion of a criminal history background check.
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.
Department
Department of Psychology | Florida State University College of Arts \& Sciences
Responsibilities
-
The administrative specialist is responsible for coordination and oversight of daily front office operations, including handling initial client service requests, facilitating check-in for client appointments, recruiting, hiring, training, and supervising part-time office assistants.
-
The administrative specialist is responsible for day to day activities related to the Psychology Clinic and Anxiety and Behavioral Health Clinic operating funds, including assisting in developing, monitoring, and adhering to annual operating budgets. Client billing, procurement, and monthly ledger reconciliations are required. The administrative specialist also monitors, coordinates renewals for, and maintains security of clinic inventory including for equipment, facilities, and specialized clinical materials. Adherence to HIPAA and FERPA is required.
Qualifications
A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: post-high school education may substitute for experience at the equivalent rate.)
Preferred Qualifications
-
Experience working with budgets, financial data, and Microsoft Excel, including the ability to organize, analyze, and maintain financial information is preferred.
-
The ability to prepare and monitor a budget is required as is knowledge of computer applications and functions. The administrative specialist must be able to deal with crises, manage sensitive information, and adhere to ethical business practices and behavior.
Anticipated Salary Range
Anticipated starting salary for the position is in the mid-$40,000s.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations
This is an A&P position.
This position requires successful completion of a criminal history background check.
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.
Administrative Specialist Job Roles in Florida
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Search Administrative Specialist Jobs in FloridaAdministrative Specialist Jobs in Florida: Frequently Asked Questions
Which companies in Florida sponsor visas for administrative specialists?
Florida's largest visa-sponsoring employers for administrative specialists include defense and aerospace contractors such as Lockheed Martin, L3Harris, and Raytheon in the Orlando and Tampa corridors, healthcare systems including AdventHealth, HCA Florida, and Baptist Health, and large financial services firms headquartered in Miami. Universities like the University of Florida and University of Central Florida also sponsor administrative staff, particularly for roles supporting research and international programs.
Which visa types realistically apply to administrative specialist roles in Florida?
Administrative specialist roles in Florida are not classified as specialty occupations requiring a directly related bachelor's degree, so H-1B visa, E-3 visa, and H-1B1 visas are generally not a fit. The most realistic options are H-2B visa for temporary or seasonal administrative placements, J-1 visa for trainee or intern programs through a designated sponsor organization, OPT for F-1 students whose degree field relates to the role, and employer-sponsored green cards through PERM labor certification for permanent positions. Each pathway depends on the specific employer and role.
Which cities in Florida have the most administrative specialist sponsorship jobs?
Orlando leads Florida for administrative specialist sponsorship activity, driven by its concentration of defense contractors, theme park operators, and healthcare networks. Miami follows closely, particularly in finance, international trade, and corporate headquarters roles. Tampa Bay attracts administrative specialist hiring across defense, insurance, and healthcare, while Jacksonville's growing financial services and military presence generates consistent demand. Tallahassee sees sponsorship from state government contractors and Florida State University affiliates.
How to find administrative specialist visa sponsorship jobs in Florida?
Migrate Mate lists Florida employers with verified sponsorship history for administrative specialist roles, letting you search by city and filter to companies that have actively filed for work authorization. This saves significant time compared to applying broadly and discovering sponsorship availability only late in the process. Focus your search on Orlando, Miami, and Tampa, where employer activity for this role category is highest in Florida.
Are there any Florida-specific considerations for administrative specialists seeking visa sponsorship?
Florida's large defense and aerospace sector, centered in Brevard County and the Orlando area, generates sponsorship demand for administrative specialists supporting program management and contracts functions. The state's status as a major international business hub, particularly in Miami, means multinational employers there sometimes have established immigration support infrastructure. F-1 graduates from Florida's large university system, including the University of Florida, Florida State University, and University of Miami, can leverage OPT to build local employer relationships before pursuing longer-term sponsorship.
What is the prevailing wage for sponsored administrative specialist jobs in Florida?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.