Administrative Specialist Visa Sponsorship Jobs in Virginia
Administrative specialist visa sponsorship jobs in Virginia are concentrated in the Northern Virginia corridor, where federal agencies, defense contractors like Booz Allen Hamilton and Leidos, and technology firms maintain large administrative operations. Cities including Arlington, Alexandria, Reston, and Tysons draw international candidates for coordination, records management, and office administration roles supporting government and private sector clients.
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Get Access To All JobsINTRODUCTION
The Admin Service Specialist serves as the first point of contact for Ophthalmology Administration ensuring that individuals have access to our services during normal operating hours. The Admin Services Specialist provides support to the Chair, Administrator, and Associate Administrator, ensuring that all administrative assignments are carried out in a professional, timely and confidential manner.
ROLE AND RESPONSIBILITIES
The Administrative Staff Specialist performs administrative/secretarial functions for the Department that include assisting with budget planning; monitoring expenditures; processing accounts receivable; resolving discrepancies with vendors; keeping personnel files in accordance with JCAHO expectations; ordering supplies/equipment and reporting hazards to the appropriate department. This job assists with scheduling appointments, registering patients, resolving patient disputes and answering the telephone. This job verifies insurance but not limited to obtaining referrals and authorization and stays abreast of insurance policies and changes. This job also keeps abreast of Hospital and HR policies as they are implemented.
The Administrative Staff Specialist arranges for the repair and maintenance of office equipment, monitors staff attendance and time, and assists staff as needed. The Administrative Staff Specialist facilitates and coordinates the day-to-day administrative activities of the department. This position supports fiscal and time management objectives of the department by coordinating administrative services through effective interactions with the health care team and other support staff.
BASIC QUALIFICATIONS
Licensure, Certification, or Registration Requirements for Hire: N/A
Licensure, Certification, or Registration Requirements for continued employment: N/A
Experience REQUIRED:
- Minimum of four (4) years of previous secretarial/administrative work experience in an office setting
- Previous experience with Microsoft Office applications and e-mail/calendaring
Experience PREFERRED:
- Five (5) years of previous secretarial/administrative work experience in an office setting
- Previous experience in an academic health care setting
Education/training REQUIRED:
- High School Diploma or equivalent
Education/training PREFERRED:
- Associate Degree in Business, Accounting or related field from an accredited program
Independent action(s) required:
- Coordinates recruitment activities and scheduling of interviews with applicants
- Performs daily activities with minimal supervision
- Ability to work in a fast pace environment; proactively resolve problems with minimal supervision
- Provide new faculty member orientation
- Manage multiple physician calendars and appointments
- Coordinate business travel arrangements as assigned for new recruits and current departmental faculty members
- Orders supplies/equipment
- Arranges for the repair and maintenance of office equipment
Supervisory responsibilities (if applicable): N/A
Additional position requirements:
- Work schedule may change based on Department needs
Age Specific groups served: All
Physical Requirements
Physical:
- Lifting less than 20 lbs.
- Lifting 20-50 lbs.
Activities:
- Prolonged standing
Mental/Sensory:
- Strong recall
- Reasoning
- Problem solving
- Hearing
- Speak clearly
- Reading
- Logical thinking
Emotional:
- Fast pace environment
- Able to handle multiple priorities
- Able to adapt to frequent change
COMPENSATION RANGE
$23.18 - $35.92
Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.
Days
EEO Employer/Disabled/Protected Veteran
INTRODUCTION
The Admin Service Specialist serves as the first point of contact for Ophthalmology Administration ensuring that individuals have access to our services during normal operating hours. The Admin Services Specialist provides support to the Chair, Administrator, and Associate Administrator, ensuring that all administrative assignments are carried out in a professional, timely and confidential manner.
ROLE AND RESPONSIBILITIES
The Administrative Staff Specialist performs administrative/secretarial functions for the Department that include assisting with budget planning; monitoring expenditures; processing accounts receivable; resolving discrepancies with vendors; keeping personnel files in accordance with JCAHO expectations; ordering supplies/equipment and reporting hazards to the appropriate department. This job assists with scheduling appointments, registering patients, resolving patient disputes and answering the telephone. This job verifies insurance but not limited to obtaining referrals and authorization and stays abreast of insurance policies and changes. This job also keeps abreast of Hospital and HR policies as they are implemented.
The Administrative Staff Specialist arranges for the repair and maintenance of office equipment, monitors staff attendance and time, and assists staff as needed. The Administrative Staff Specialist facilitates and coordinates the day-to-day administrative activities of the department. This position supports fiscal and time management objectives of the department by coordinating administrative services through effective interactions with the health care team and other support staff.
BASIC QUALIFICATIONS
Licensure, Certification, or Registration Requirements for Hire: N/A
Licensure, Certification, or Registration Requirements for continued employment: N/A
Experience REQUIRED:
- Minimum of four (4) years of previous secretarial/administrative work experience in an office setting
- Previous experience with Microsoft Office applications and e-mail/calendaring
Experience PREFERRED:
- Five (5) years of previous secretarial/administrative work experience in an office setting
- Previous experience in an academic health care setting
Education/training REQUIRED:
- High School Diploma or equivalent
Education/training PREFERRED:
- Associate Degree in Business, Accounting or related field from an accredited program
Independent action(s) required:
- Coordinates recruitment activities and scheduling of interviews with applicants
- Performs daily activities with minimal supervision
- Ability to work in a fast pace environment; proactively resolve problems with minimal supervision
- Provide new faculty member orientation
- Manage multiple physician calendars and appointments
- Coordinate business travel arrangements as assigned for new recruits and current departmental faculty members
- Orders supplies/equipment
- Arranges for the repair and maintenance of office equipment
Supervisory responsibilities (if applicable): N/A
Additional position requirements:
- Work schedule may change based on Department needs
Age Specific groups served: All
Physical Requirements
Physical:
- Lifting less than 20 lbs.
- Lifting 20-50 lbs.
Activities:
- Prolonged standing
Mental/Sensory:
- Strong recall
- Reasoning
- Problem solving
- Hearing
- Speak clearly
- Reading
- Logical thinking
Emotional:
- Fast pace environment
- Able to handle multiple priorities
- Able to adapt to frequent change
COMPENSATION RANGE
$23.18 - $35.92
Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.
Days
EEO Employer/Disabled/Protected Veteran
Administrative Specialist Job Roles in Virginia
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Search Administrative Specialist Jobs in VirginiaAdministrative Specialist Jobs in Virginia: Frequently Asked Questions
Which companies in Virginia sponsor visas for administrative specialists?
Defense and government contracting firms are among the most active sponsors for administrative specialists in Virginia. Companies like Booz Allen Hamilton, Leidos, SAIC, Northrop Grumman, and Perspecta have filed for administrative and coordination roles supporting federal clients. Large technology companies with Northern Virginia offices, including Amazon Web Services and Microsoft, also sponsor administrative staff. Sponsorship activity tends to be highest for roles requiring specialized skills such as records management, compliance coordination, or program support.
Which visa types realistically apply to administrative specialist jobs in Virginia?
Administrative specialist roles generally do not require a specialty occupation degree in a directly related field, so H-1B visa eligibility depends on whether the specific position qualifies as a specialty occupation under USCIS standards. F-1 students can work through OPT for up to 12 months. J-1 visa exchange visitors may qualify through a designated sponsor organization. Employer-sponsored green cards through the EB-3 skilled worker or unskilled worker category are another pathway, typically requiring PERM labor certification filed by the employer.
How to find administrative specialist visa sponsorship jobs in Virginia?
Migrate Mate lists Virginia employers with verified visa sponsorship history, searchable by role and location, making it straightforward to identify companies that have actively sponsored administrative specialist positions in cities like Arlington, Alexandria, and Reston. Rather than sorting through general job postings, Migrate Mate surfaces employers whose past sponsorship activity aligns with administrative and coordination roles, helping you focus your applications on organizations already familiar with the sponsorship process.
Which Virginia cities have the most administrative specialist sponsorship jobs?
Northern Virginia concentrates the highest volume of administrative specialist sponsorship activity. Arlington and Alexandria, home to major federal agency offices and defense contractors, generate consistent demand. Reston and Tysons are significant hubs for technology and consulting firms with administrative staffing needs. Richmond, as the state capital, produces sponsorship opportunities tied to state government contractors and healthcare organizations, while Herndon and McLean see activity from intelligence community contractors.
Are there state-specific factors that affect administrative specialist sponsorship in Virginia?
Virginia's proximity to Washington D.C. means a large share of administrative specialist roles support federal contracts, which often require security clearance eligibility. International candidates should be aware that many clearance-tied positions are restricted to U.S. citizens or permanent residents, narrowing the pool of sponsors willing to file. However, non-clearance administrative roles in technology, healthcare, higher education, and professional services remain accessible to visa-sponsored candidates, particularly in Northern Virginia and the Richmond metropolitan area.
What is the prevailing wage for sponsored administrative specialist jobs in Virginia?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.