Administrative Specialist Visa Sponsorship Jobs in Maine
Administrative specialist visa sponsorship jobs in Maine are concentrated in Portland, Augusta, and Bangor, where healthcare systems like MaineHealth, state government agencies, and higher education institutions such as the University of Maine are consistent employers. International candidates with office administration, coordination, or program support backgrounds will find opportunities across Maine's healthcare, government, and nonprofit sectors.
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Monday - Friday, 8:00 AM to 4:30 PM
Job Summary
The Administrative Specialist III plays a vital role in supporting MaineHealth Pharmacy leadership and teams by ensuring smooth day-to-day operations across the pharmacy enterprise. This position serves as a central point of coordination for meetings, communications, projects, reports, and departmental activities while partnering closely with leaders and staff to keep priorities on track. Responsibilities include managing complex schedules and calendars, preparing correspondence and reports, maintaining departmental documentation, supporting committee and project work, and assisting with administrative and operational functions across multiple leaders and teams.
The ideal candidate is highly organized, proactive, and collaborative, with the ability to manage competing priorities, facilitate cross-functional communication, and contribute to the efficient operation and success of MaineHealth Pharmacy services.
BASIC QUALIFICATIONS
- Education: High School diploma or GED preferred.
- License/Certifications: N/A
- Experience: Four years of experience in an administrative support role required.
- Additional Skills/Requirements Required: Advanced Microsoft Office skills.
- Additional Skills/Requirements Preferred: N/A
Additional Information
MaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources—so you can grow your career while feeling supported both personally and professionally.
We recognize the value each team member brings to our organization. Any offer of employment will depend on qualifications such as skills, relevant experience, education, certifications, and other job-related factors. The base range is an estimate and does not reflect the full value of our total compensation package.
The pay range for this position is $23.38 to $31.63 per hour.
Compensation for part-time positions is determined on a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).
In addition to base pay, MaineHealth offers comprehensive benefits, recognition programs, career growth opportunities, and, where applicable, shift differentials or other incentives.
If you have questions about this role, please contact alyssa.lewis@mainehealth.org
Hiring Scam Alert
MaineHealth will never request financial information during the interview or pre-hiring process. All legitimate communications will come from an email address ending in @mainehealth.org. If you suspect fraudulent activity, please report it immediately to mhcareers@mainehealth.org.
Notice Regarding Maine Employer Surveillance Statute: Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that MaineHealth may monitor, collect, record, review, or retain information related to the use of its systems, networks, applications, files, data, communications platforms (including notified recordings), smart badges, building access, company vehicle GPS data, business calls, and workplace security cameras.
Information collected may be used for legitimate business purposes, including security, safety, compliance, investigations, training, quality assurance, and operational management.
Description
Monday - Friday, 8:00 AM to 4:30 PM
Job Summary
The Administrative Specialist III plays a vital role in supporting MaineHealth Pharmacy leadership and teams by ensuring smooth day-to-day operations across the pharmacy enterprise. This position serves as a central point of coordination for meetings, communications, projects, reports, and departmental activities while partnering closely with leaders and staff to keep priorities on track. Responsibilities include managing complex schedules and calendars, preparing correspondence and reports, maintaining departmental documentation, supporting committee and project work, and assisting with administrative and operational functions across multiple leaders and teams.
The ideal candidate is highly organized, proactive, and collaborative, with the ability to manage competing priorities, facilitate cross-functional communication, and contribute to the efficient operation and success of MaineHealth Pharmacy services.
BASIC QUALIFICATIONS
- Education: High School diploma or GED preferred.
- License/Certifications: N/A
- Experience: Four years of experience in an administrative support role required.
- Additional Skills/Requirements Required: Advanced Microsoft Office skills.
- Additional Skills/Requirements Preferred: N/A
Additional Information
MaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources—so you can grow your career while feeling supported both personally and professionally.
We recognize the value each team member brings to our organization. Any offer of employment will depend on qualifications such as skills, relevant experience, education, certifications, and other job-related factors. The base range is an estimate and does not reflect the full value of our total compensation package.
The pay range for this position is $23.38 to $31.63 per hour.
Compensation for part-time positions is determined on a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).
In addition to base pay, MaineHealth offers comprehensive benefits, recognition programs, career growth opportunities, and, where applicable, shift differentials or other incentives.
If you have questions about this role, please contact alyssa.lewis@mainehealth.org
Hiring Scam Alert
MaineHealth will never request financial information during the interview or pre-hiring process. All legitimate communications will come from an email address ending in @mainehealth.org. If you suspect fraudulent activity, please report it immediately to mhcareers@mainehealth.org.
Notice Regarding Maine Employer Surveillance Statute: Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that MaineHealth may monitor, collect, record, review, or retain information related to the use of its systems, networks, applications, files, data, communications platforms (including notified recordings), smart badges, building access, company vehicle GPS data, business calls, and workplace security cameras.
Information collected may be used for legitimate business purposes, including security, safety, compliance, investigations, training, quality assurance, and operational management.
Administrative Specialist Job Roles in Maine
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Search Administrative Specialist Jobs in MaineAdministrative Specialist Jobs in Maine: Frequently Asked Questions
Which companies sponsor visas for administrative specialists in Maine?
Maine's most active sponsors for administrative specialist roles tend to be large institutional employers. MaineHealth and its affiliated hospitals in Portland, the University of Maine system across multiple campuses, and state government contractors regularly hire for administrative and program coordination positions. National companies with Maine offices, including defense contractors and healthcare management firms, also appear in sponsorship filing records for this occupation category.
Which visa types realistically fit administrative specialist roles in Maine?
Administrative specialist roles are generally not classified as specialty occupations requiring a directly related bachelor's degree, so H-1B visa eligibility depends on how the employer defines the position. F-1 students can work through OPT for up to 12 months. H-2B visa applies if the need is temporary or seasonal. For permanent hire, EB-3 green card sponsorship through PERM labor certification is the most common pathway for experienced administrative professionals without a specialized degree requirement.
How to find administrative specialist visa sponsorship jobs in Maine?
Migrate Mate lists Maine employers with verified visa sponsorship history for administrative specialist roles, letting you search by location across Portland, Augusta, Bangor, and beyond. Because administrative roles vary widely in how employers classify them, browsing Migrate Mate's curated listings helps identify which specific Maine organizations have an active record of sponsoring international candidates in office and program coordination roles.
Which cities in Maine have the most administrative specialist sponsorship jobs?
Portland is Maine's largest city and economic hub, concentrating the most administrative specialist opportunities with healthcare networks, financial services firms, and professional services companies. Augusta, as the state capital, generates consistent demand through government agencies and contractors. Bangor supports administrative hiring through Eastern Maine Medical Center and the University of Maine at Orono nearby. Lewiston and Auburn also have smaller but steady pools of administrative roles through manufacturing and healthcare employers.
Are there state-specific factors that affect administrative specialist sponsorship in Maine?
Maine's economy leans heavily on healthcare, state government, higher education, and seasonal tourism industries. Healthcare employers such as MaineHealth and Northern Light Health are among the state's largest workforces and have established HR infrastructure for sponsoring international hires. The University of Maine system is another consistent pipeline. Maine's relatively small labor market means less competition for administrative openings, though the total number of actively sponsoring employers is smaller than in larger northeastern states.
What is the prevailing wage for sponsored administrative specialist jobs in Maine?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.