Administrative Specialist Visa Sponsorship Jobs in Tennessee
Administrative specialist visa sponsorship jobs in Tennessee span healthcare systems like HCA Healthcare and Vanderbilt University Medical Center, state government agencies in Nashville, and logistics firms anchored in Memphis. Nashville's growth as a healthcare and corporate hub, alongside Knoxville's university sector, creates consistent demand for internationally sponsored administrative professionals.
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Get Access To All JobsPosition Summary:
The Administrative Specialist is located in Buttrick Hall in the College of Arts & Science at Vanderbilt University and is responsible for assisting with the general administrative duties of the departments. The primary responsibilities of the position include purchasing and procurement, serving as expense delegate, and assisting with contracts. Reporting directly to the Administrative Manager, the Administrative Specialist interacts with many faculty, students, and staff across campus. This position requires a thorough understanding of University policies and procedures.
About the Building:
Buttrick Hall is comprised of seven departments including African American & Diaspora Studies, American Studies, Asian Studies, Cinema & Media Arts, Theatre, Gender & Sexuality Studies, and Jewish Studies. Buttrick Hall has many full-time faculty members that teach an array of courses, and work extensively on research projects. The Departments host several lecture series with prestigious guests through the academic year, as well as various workshops and seminars.
Key Functions and Expected Performance:
Financial:
-
Process all procurement purchases and payments for the Buttrick Hall departments.
-
Serve as point of contact for supplier/vendor registration
-
Guide faculty and suppliers through Professional Service Agreement process
-
Place orders for departmental supplies
-
Process honoraria and travel reimbursements for guests
-
Serve as contact for catering and other contractual agreements for departments
-
Act as the departmental contact for One Card purchases.
- Assist Administrative Manager with expense tracking and budgeting for events, faculty research funds, co-sponsorships, etc.
- Serve as expense delegate and resource for faculty and students across all departments.
- Maintains an extensive understanding of the university’s expense and procurement policies.
Other:
- Assisting with Maymester courses including contracts, travel arrangements, cash advance, expenses, etc.
- Problem solve.
- Additional duties as assigned.
Supervisory Relationships:
This position has no supervisory responsibility. The position will report administratively & functionally to the Administrative Manager.
Education and Certifications:
- A High School diploma or GED is required.
- An Associate's Degree or Bachelor's Degree from an accredited institution of higher education is preferred.
Experience and Skills:
- Strong organizational & analytical skills is necessary.
- Resourceful and detail-oriented is necessary.
- Excellent interpersonal written & oral communications skills is necessary.
- Ability to plan, develop, and coordinate multiple projects is necessary.
- Ability to work both as a member of a team & independently is necessary.
- Microsoft Office proficiency (including Word and Excel) is necessary.
- Adobe Professional is preferred.
Position Summary:
The Administrative Specialist is located in Buttrick Hall in the College of Arts & Science at Vanderbilt University and is responsible for assisting with the general administrative duties of the departments. The primary responsibilities of the position include purchasing and procurement, serving as expense delegate, and assisting with contracts. Reporting directly to the Administrative Manager, the Administrative Specialist interacts with many faculty, students, and staff across campus. This position requires a thorough understanding of University policies and procedures.
About the Building:
Buttrick Hall is comprised of seven departments including African American & Diaspora Studies, American Studies, Asian Studies, Cinema & Media Arts, Theatre, Gender & Sexuality Studies, and Jewish Studies. Buttrick Hall has many full-time faculty members that teach an array of courses, and work extensively on research projects. The Departments host several lecture series with prestigious guests through the academic year, as well as various workshops and seminars.
Key Functions and Expected Performance:
Financial:
-
Process all procurement purchases and payments for the Buttrick Hall departments.
-
Serve as point of contact for supplier/vendor registration
-
Guide faculty and suppliers through Professional Service Agreement process
-
Place orders for departmental supplies
-
Process honoraria and travel reimbursements for guests
-
Serve as contact for catering and other contractual agreements for departments
-
Act as the departmental contact for One Card purchases.
- Assist Administrative Manager with expense tracking and budgeting for events, faculty research funds, co-sponsorships, etc.
- Serve as expense delegate and resource for faculty and students across all departments.
- Maintains an extensive understanding of the university’s expense and procurement policies.
Other:
- Assisting with Maymester courses including contracts, travel arrangements, cash advance, expenses, etc.
- Problem solve.
- Additional duties as assigned.
Supervisory Relationships:
This position has no supervisory responsibility. The position will report administratively & functionally to the Administrative Manager.
Education and Certifications:
- A High School diploma or GED is required.
- An Associate's Degree or Bachelor's Degree from an accredited institution of higher education is preferred.
Experience and Skills:
- Strong organizational & analytical skills is necessary.
- Resourceful and detail-oriented is necessary.
- Excellent interpersonal written & oral communications skills is necessary.
- Ability to plan, develop, and coordinate multiple projects is necessary.
- Ability to work both as a member of a team & independently is necessary.
- Microsoft Office proficiency (including Word and Excel) is necessary.
- Adobe Professional is preferred.
Administrative Specialist Job Roles in Tennessee
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Search Administrative Specialist Jobs in TennesseeAdministrative Specialist Jobs in Tennessee: Frequently Asked Questions
Which companies in Tennessee sponsor visas for administrative specialists?
Healthcare organizations are among the most active sponsors in Tennessee. HCA Healthcare, Vanderbilt University Medical Center, and Community Health Systems in Nashville have filed for administrative and operations support roles. FedEx in Memphis and Oak Ridge National Laboratory in the Knoxville area also appear in federal sponsorship records. University systems, including the University of Tennessee, periodically sponsor administrative staff in specialized research-support functions.
What visa types realistically fit administrative specialist roles in Tennessee?
Administrative specialist roles are generally not classified as specialty occupations requiring a directly related bachelor's degree, so H-1B visa eligibility depends heavily on how the employer defines the position. F-1 students may work under OPT if the role relates to their field of study. J-1 visa trainees can work in administrative functions through a designated sponsor organization. EB-3 green card sponsorship is available for skilled administrative roles where the employer completes PERM labor certification.
How to find administrative specialist visa sponsorship jobs in Tennessee?
Migrate Mate lists Tennessee employers with verified sponsorship history for administrative roles, letting you search by city and filter to positions that match your visa status. Because administrative specialist sponsorship varies significantly by employer and role definition, reviewing actual filing records is more reliable than applying broadly. Migrate Mate surfaces this data so you can focus on organizations that have demonstrated a pattern of sponsoring these positions in Tennessee.
Which Tennessee cities have the most administrative specialist sponsorship opportunities?
Nashville concentrates the greatest volume of sponsored administrative roles, driven by its healthcare, corporate headquarters, and state government sectors. Memphis generates opportunities through logistics, distribution, and regional hospital networks. Knoxville and Oak Ridge produce sponsorship activity tied to the University of Tennessee and federal research facilities. Chattanooga has a smaller but growing pool connected to manufacturing and regional business services.
Are there state-specific factors that affect administrative specialist sponsorship in Tennessee?
Tennessee's healthcare industry dominance shapes the sponsorship pattern: large hospital systems and health services companies account for a disproportionate share of administrative sponsorships compared to other states. The presence of federal installations like Oak Ridge National Laboratory creates sponsorship opportunities in research-administrative functions that are less common elsewhere. Candidates with healthcare administration backgrounds or relevant university credentials from Tennessee institutions may find stronger alignment with active sponsors.
What is the prevailing wage for sponsored administrative specialist jobs in Tennessee?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.