Administrative Specialist Visa Sponsorship Jobs in Massachusetts
Administrative specialist visa sponsorship jobs in Massachusetts are concentrated in Greater Boston, where universities, hospitals, biotech firms, and financial institutions rely on skilled administrative professionals. Employers such as Massachusetts General Hospital, Harvard University, Fidelity Investments, and Biogen regularly seek administrative specialists, making the state one of the more active markets for sponsored roles in this category.
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JR-8484
Location:
450 Brookline Ave, BOSTON, MA 02215
Category:
Administration Support/Customer Service
Employment Type:
Full time
Work Location:
Hybrid: 2-3 days onsite/week
Salary/Pay Rate:
$63,320.00 - $75,940.00 per year
Overview
Under minimal supervision, the Senior Administrative Specialist provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute’s mission. The Senior Administrative Specialist uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Senior Administrative Specialist may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
PRIMARY DUTIES AND RESPONSIBILITIES:
Under minimal supervision, will perform the following:
- Provide administrative support for Directors, department managers, clinicians, and/or faculty.
- Provide scheduling support between patient and clinical staff.
- Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues.
- Manage meeting planning and schedules for individuals and teams within assigned department group.
- May be responsible for data entry management, analysis, and/or reporting.
- Provide email and phone communication with internal and external teams or collaborators.
- May serve as onsite representative for external groups, visitors, or collaborators.
- Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing.
- Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering.
- Coordinate travel arrangements as required/needed by department staff.
- Expected to identify and escalate areas of need regarding workflows to supervisors.
- May be responsible for leading training and onboarding of new staff.
- May provide mentorship or supervision to junior administrative staff.
- Drafts written communication on behalf of leader or provider.
- May lead projects as needed.
- Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.
- Other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
- Excellent written and oral communication skills.
- Advance knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.
- Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.
- Must possess the ability to independently problem solve, maintain confidentiality, and pay attention to detail.
- Excellent ability to organize, multi-task, prioritize, and follow-through.
MINIMUM JOB QUALIFICATIONS:
Minimum Education:
High school diploma required. Bachelor’s degree preferred.
Minimum Experience:
5 years of relevant experience.
License/Certification/Registration:
N/A
SUPERVISORY RESPONSIBILITIES:
No
PATIENT CONTACT:
Yes, may have patient contact.
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
EEO Poster
Pay Transparency Statement
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications.
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).
$63,320.00 - $75,940.00
Job Ref:
JR-8484
Location:
450 Brookline Ave, BOSTON, MA 02215
Category:
Administration Support/Customer Service
Employment Type:
Full time
Work Location:
Hybrid: 2-3 days onsite/week
Salary/Pay Rate:
$63,320.00 - $75,940.00 per year
Overview
Under minimal supervision, the Senior Administrative Specialist provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute’s mission. The Senior Administrative Specialist uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Senior Administrative Specialist may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
PRIMARY DUTIES AND RESPONSIBILITIES:
Under minimal supervision, will perform the following:
- Provide administrative support for Directors, department managers, clinicians, and/or faculty.
- Provide scheduling support between patient and clinical staff.
- Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues.
- Manage meeting planning and schedules for individuals and teams within assigned department group.
- May be responsible for data entry management, analysis, and/or reporting.
- Provide email and phone communication with internal and external teams or collaborators.
- May serve as onsite representative for external groups, visitors, or collaborators.
- Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing.
- Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering.
- Coordinate travel arrangements as required/needed by department staff.
- Expected to identify and escalate areas of need regarding workflows to supervisors.
- May be responsible for leading training and onboarding of new staff.
- May provide mentorship or supervision to junior administrative staff.
- Drafts written communication on behalf of leader or provider.
- May lead projects as needed.
- Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.
- Other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
- Excellent written and oral communication skills.
- Advance knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.
- Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.
- Must possess the ability to independently problem solve, maintain confidentiality, and pay attention to detail.
- Excellent ability to organize, multi-task, prioritize, and follow-through.
MINIMUM JOB QUALIFICATIONS:
Minimum Education:
High school diploma required. Bachelor’s degree preferred.
Minimum Experience:
5 years of relevant experience.
License/Certification/Registration:
N/A
SUPERVISORY RESPONSIBILITIES:
No
PATIENT CONTACT:
Yes, may have patient contact.
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
EEO Poster
Pay Transparency Statement
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications.
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).
$63,320.00 - $75,940.00
Administrative Specialist Job Roles in Massachusetts
See all Administrative Specialist Jobs in Massachusetts
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Search Administrative Specialist Jobs in MassachusettsAdministrative Specialist Jobs in Massachusetts: Frequently Asked Questions
Which visa types realistically fit administrative specialist roles in Massachusetts?
Administrative specialist roles are generally not classified as specialty occupations requiring a directly related bachelor's degree, so H-1B visa, E-3 visa, and H-1B1 visa are difficult to obtain for most positions in this category. F-1 students may work through OPT for up to 12 months. Employer-sponsored green cards via EB-3 are possible for qualified candidates with two or more years of experience, though PERM labor certification is required.
Which companies sponsor visas for administrative specialists in Massachusetts?
In Massachusetts, visa sponsorship for administrative specialists appears most frequently at large institutions with dedicated immigration infrastructure. Healthcare systems such as Massachusetts General Hospital and Boston Children's Hospital, universities including Harvard, MIT, and Boston University, and major corporations like Fidelity Investments, Raytheon Technologies, and biopharmaceutical employers such as Biogen and Moderna have histories of sponsoring administrative and support roles through employer-based green card pathways.
How to find administrative specialist visa sponsorship jobs in Massachusetts?
Migrate Mate lists administrative specialist roles at Massachusetts employers with verified visa sponsorship history, searchable by city and role type. Because sponsorship for administrative positions is most common through green card pathways at larger institutions, filtering for established employers in Boston, Cambridge, and Worcester gives the most relevant results. Migrate Mate surfaces this sponsorship history directly, so you can focus on employers who have demonstrated willingness to sponsor.
Which cities in Massachusetts have the most administrative specialist sponsorship jobs?
Boston and Cambridge account for the highest concentration of sponsored administrative specialist positions in Massachusetts, driven by the density of hospitals, universities, biotech firms, and financial services headquarters in those cities. Worcester is a secondary market with significant healthcare and higher education employers. Springfield and Lowell also see activity from healthcare networks and regional government contractors, though at lower volumes than the Greater Boston corridor.
Are there state-specific factors that affect visa sponsorship for administrative specialists in Massachusetts?
Massachusetts has an unusually high concentration of research universities and academic medical centers, which tend to maintain in-house immigration teams and sponsor administrative roles more routinely than employers in other states. The state's biotech cluster along Route 128 and in Kendall Square also generates consistent demand for administrative support at internationally staffed organizations. Candidates with experience supporting research operations or clinical administration may find sponsorship more accessible at these employer types.
What is the prevailing wage for sponsored administrative specialist jobs in Massachusetts?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.