Project Specialist Visa Sponsorship Jobs in Maine

INTRODUCTION

Woodard & Curran is an employee-owned engineering, science, and operations firm dedicated to clean water, a safe environment, healthy communities, and happy people. We foster an inclusive, collaborative culture that supports professional growth, flexibility, and meaningful work, empowering our employees to make a lasting impact on our clients, communities, and the planet.

ROLE AND RESPONSIBILITIES

Woodard & Curran is seeking a highly organized and proactive Project Delivery Specialist to support our consulting teams throughout the full project lifecycle. This role offers the opportunity to work closely with Project Managers, Technical Managers, and operations teams while playing a key role in project delivery, quality assurance, client engagement, contract administration, and operational excellence. You'll be part of a collaborative environment where your attention to detail and ability to keep projects moving forward will directly contribute to our success.

What will you be doing at Woodard & Curran?

• Support project teams by coordinating meetings, managing calendars, assisting with travel arrangements, processing expense reports, and organizing project-related activities.
• Assist with project administration activities including research, printing, scanning, shipping services, document management, and coordination of project logistics.
• Format, edit, proofread, and prepare project deliverables using Microsoft Word, PowerPoint, and Excel while ensuring Woodard & Curran branding and quality standards are maintained.
• Coordinate the production and distribution of client deliverables in electronic and hard-copy formats and track receipt of final deliverables.
• Support project setup activities, including creation of project folders, proposal tracking, opportunity setup, and monitoring pipeline information.
• Champion Project Quality Assurance (PQA) processes by coordinating project kickoffs, technical reviews, closeout activities, and required documentation.
• Lead project records retention efforts, including project closeout documentation, archiving, scanning, and records management activities.
• Collaborate with internal departments and project teams to resolve administrative and project support issues.
• Verify subcontractor compliance requirements including contracts, W-9 forms, insurance certificates, and health and safety documentation.
• Track project-related certificates of insurance and support ongoing compliance efforts.
• Support work order management for ongoing client contracts and assist in maintaining consistent proposal formatting and client communications.
• Create and maintain SharePoint sites, Microsoft Teams collaboration spaces, and other project communication tools.
• Support office operations and ongoing process improvement initiatives that enhance project delivery efficiency.

BASIC QUALIFICATIONS

What You Will Need to Succeed:

• Bachelor's degree, relevant certification, or equivalent combination of education and 3-4 years of related experience.
• Experience supporting projects, contracts, client-facing activities, or administrative operations in a professional services environment.
• Strong proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Experience with D365 or similar project management software is preferred.
• Exceptional organizational skills with the ability to prioritize competing priorities and manage multiple projects simultaneously.
• Strong attention to detail and commitment to quality.
• Ability to work independently while collaborating effectively across project teams and departments.
• Excellent written and verbal communication skills.
• Confidence working in an environment where priorities may shift and ambiguity exists.
• Ability to identify issues, recommend solutions, and proactively move projects forward.
• Demonstrated ability to support onboarding, training, or mentoring of colleagues is a plus.
• Strong customer service mindset and professionalism when interacting with internal and external stakeholders.
• Adaptable and comfortable with change.
• Highly organized with excellent time management skills.
• Creative problem solver who can think proactively.
• Assertive and confident in helping teams meet deadlines and project requirements.
• Collaborative and relationship-focused.
• Motivated to continuously improve processes and deliver exceptional client service.

COMPENSATION

$25 - $27 an hour. This position’s anticipated pay range is provided below; final exempt salary or non-exempt hourly pay will be dependent on experience level as well as considering a % based geographic differential based on where the final candidate will be working. Geographic differentials are used to recognize and reflect cost of labor differences between geographic markets.

LOCATION

This position is full time in the Portland Office.

BENEFITS

Woodard & Curran offers a comprehensive benefits package. For more information about our benefits & workplace policies visit Benefit & Policy Information - Woodard & Curran.

E-VERIFY PARTICIPATION

Woodard & Curran participates in E-Verify to confirm the employment eligibility of all newly hired employees. As part of this process, we provide access to the Right to Work & E-Verify postings.

EQUAL EMPLOYMENT OPPORTUNITY & ACCESSIBILITY

Woodard & Curran is an Equal Opportunity Employer. We are committed to non-discrimination and make employment decisions based on job-related factors. Individuals with disabilities and protected veterans are encouraged to apply. If you require a reasonable accommodation during the application process, please contact Beth Sweitzer.

Equal Employment Opportunity Policy Workplace Discrimination is Illegal Posting Woodard & Curran Terms of Use Woodard & Curran Privacy Statement

TEXT MESSAGING

To support an efficient hiring process, we may send brief SMS updates or reminders. You may opt out at any time by replying “STOP.”

UNSOLICITED AGENCY SUBMISSIONS

Without a signed agreement are not eligible for referral fees. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.