Events Visa Sponsorship Jobs in Maryland

INTRODUCTION

The Center for Educational Outreach (CEO) within the Whiting School of Engineering at Johns Hopkins University is seeking a STEM Outreach Events Planner to be responsible for the implementation, logistical support, promotion, recruitment of Baltimore City schools and/or students, and data collection of events for many of the Center's programs such as Charm City STEM League, Campus Outings, Family Engineering Day, and Tower of Power. CEO has significant impact on the future science, technology, engineering, and math (STEM) workforce by increasing the number of STEM leaders from underrepresented groups. Our mission is to engage JHU faculty and students to inspire and prepare PK-12 students in STEM education and careers. CEO is the resource for Johns Hopkins University STEM faculty and students looking to do STEM educational outreach for PK-12 students or teachers in Baltimore City Public Schools.

This role reports to the CCSL Program Administrator and is a casual role with a varied schedule that will likely work an average of 5 – 20 hours per week, depending on the time of year and event calendar.

The Events Planner will conceptualize, implement, manage, and evaluate complex events and programs in collaboration with appropriate leadership. This role will provide non-standard, non-routine event expertise and utilize extensive knowledge about the division, department and/or center in the design and management of events.

Specific Duties & Responsibilities

• Work with divisional/departmental/center leadership to plan and facilitate events on campus and at outside venues. This may include, but is not limited to:
• Develop the theme, style, and language for communications, including invitations or event promotion.
• Provide information to determine appropriate venue for various events.
• Work closely with the appointed contact, on the style, flow, and layout of each event.
• Create and maintain project schedules.
• Ensure timelines are met, ensuring the accuracy of invitations, RSVP lists, programs, and all related details (e.g. dietary needs and other needs lists).
• Coordinate all arrangements such as catering, rentals, custodial services for set-ups and clean-up, flowers.
• Work within the budget determined for the fiscal year.
• Create event briefings for each leadership contact as needed.
• May manage all outside contracts with vendors, including event companies, caterers, florists, printers, transportation companies, etc. to support in-person and virtual events.
• Maintain proper inventory of event supplies.
• May manage and approve invoices and expenses using Hopkins systems.
• Collaborate with divisional/departmental/center leadership to develop an annual calendar of events.
• May collaborate with Marketing & Communications on design and implementation of marketing plans for events and preparation of promotional and day-of materials, including invitations, email communication, social media posts, and collateral.
• Work with leadership to conceptualize events, including setting goals and target audiences, recruiting and preparing speakers, collaborating with partner organizations, developing agendas, managing guest lists, etc.
• Provide day-of support for events, and/or support and prepare other staff to manage events as appropriate.
• Manage or assist in the management of relationships with vendors, hotels, venues, and external organizations.
• Create event experiences that are inclusive and accessible.
• May prepare briefings, status updates, reports, summaries, presentations, and other work products for dissemination to internal and external partners.
• Stay current on industry software, e.g. Social Tables, InitLive, Formstack, Eventbrite, Cvent, and Boomset to improve event planning processes.
• Train colleagues and stakeholders on platforms to help enhance their digital event planning experiences.
• Use software such as Teams, Zoom, and IBM Player to facilitate virtual events including live-streaming programming, podcasts, and other externally facing broadcasts.
• Other duties as assigned.

In addition to the duties described above:

• Recruit and train event volunteers to implement STEM outreach activities.
• Communicate with K-12 teachers and school administrators to coordinate permission slips and bus transportation.
• Support implementation of compliance policies and procedures for events engaging minors including collecting participation waivers, creating emergency plans, etc.

MINIMUM QUALIFICATIONS

• Bachelor's Degree.
• Two years of related experience.
• Experience in coordinating events in a higher education or comparable setting.
• Ability to work occasional evening and weekend hours, with some travel.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/ graduation equivalent, to the extent permitted by the JHU equivalency formula.

PREFERRED QUALIFICATIONS

• Experience running complex and large events such as conferences, peer learning networks, and symposiums.
• CMP (Certified Meeting Professional) through the Convention and Industry Council (CIC).
• Previous experience with Science Olympiad program.
• Experience with planning events for K-12 student and school audiences.

TECHNICAL QUALIFICATIONS OR SPECIALIZED CERTIFICATIONS

• CMP (Certified Meeting Professional) through the Convention and Industry Council (CIC).

TECHNICAL SKILLS AND EXPECTED LEVEL OF PROFICIENCY

• Budgeting - Developing
• Event Planning - Developing
• Guest Relations - Developing
• Invoicing - Developing
• Menu Planning - Developing
• Public Relations - Developing
• Vendor Management - Developing
• Vendor Relationship Management - Developing

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

ON CALL OR NON-STANDARD WORK HOUR REQUIREMENTS:

• Local travel to off-site events, Baltimore City school buildings, and businesses required. Some evenings and weekends will be required.

Physical Requirements

• Ability to navigate event venues and oversee both indoor and outdoor on-site event logistics.

CLASSIFIED TITLE: Events Planner

Job Posting Title (Working Title): STEM Outreach Events Planner (Center for Educational Outreach)

Role/Level/Range: ATP/03/PB

Starting Salary Range: $20.81 - $36.37 HRLY (Commensurate w/exp.)

Employee group: Casual / On Call

Schedule: M-F, 5-20 hours wkly, some weekends required

FLSA Status: Exempt

Location: Hybrid/Homewood Campus

Department name: Center for Educational Outreach

Personnel area: Whiting School of Engineering

TOTAL REWARDS

The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

EDUCATION AND EXPERIENCE EQUIVALENCY

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

APPLICANTS COMPLETING STUDIES

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

BACKGROUND CHECKS

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

DIVERSITY AND INCLUSION

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

EQUAL OPPORTUNITY EMPLOYER

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

ACCOMMODATION INFORMATION

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.

VACCINE REQUIREMENTS

Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.