Medical Scheduler Visa Sponsorship Jobs in West Virginia
Medical scheduler visa sponsorship jobs in West Virginia are concentrated at major health systems including WVU Medicine, Charleston Area Medical Center, and Thomas Health. Morgantown, Charleston, and Huntington offer the most openings. West Virginia's growing rural health access initiatives have expanded scheduling roles across the state.
Find Medical Scheduler JobsOverview
Showing 4 of 10+ Medical Scheduler Jobs in West Virginia with Visa Sponsorship
See all Medical Scheduler Jobs in West Virginia with Visa Sponsorship
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Medical Scheduler Jobs in West Virginia with Visa Sponsorship.
Get Access To All JobsWelcome! We’re excited you’re considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you’ll find other important information about this position.
Performs a variety of administrative and clerical duties to manage surgical scheduling and coordinates any pre-admission testing done or ordered within the department.
MINIMUM QUALIFICATIONS:
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
-
High school graduate or equivalent.
-
State criminal background check and Federal (if applicable), as required for regulated areas.
PREFERRED QUALIFICATIONS:
Experience:
- One (1) year medical office experience with scheduling responsibilities.
CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.
-
Establishes and monitors detailed calendar of each surgeon and uses this information in conjunction with OR schedule in order to proficiently schedule all cases in a timely fashion and provide best time utilization for surgeon. Continuously monitor and review length of specific procedure with specific surgeon to ensure optimal utilization of OR time.
-
If procedures are canceled, pulls future cases/appointments to keep procedure schedule full, requiring careful management and knowledge of internal staff schedules and preferences. Scheduler will be responsible for filling gaps with patients that only require procedure.
-
Assists in scheduling urgent and emergent surgeries.
-
Coordinates and schedules testing needed prior to surgery as may be required by the department.
-
Keeps up to date queue from tests ordered in EPIC by Physicians. Gathers ancillary testing forms received from Physicians when necessary.
-
Communicates information regarding impending surgery to patients and their families, within scope of knowledge of incumbent. Sends patient a letter (copies referring provider), with detailed instructions (required prescriptions if applicable), as well as appointment card.
-
Calls patients with appointment reminders. Intentions are to speak with the patient, and elicit a response on the intent of the patient to keep the appointment. Scheduler serves as a contact for future questions or concerns.
-
Confirms patient procedures within the Suite for Clinical staff.
-
Maintains inventory of patient instructions and educational materials as it relates to ancillary testing.
-
Coordinates patient care with various clinics, pre-admission testing, and staff, within the Clinical Enterprise to accommodate procedure requests.
-
Obtains phone consent and coordinates care for DHHR patients (Department of Health and Human Resources). Will scan legal documents into EPIC System.
-
Arranges for pre-certification with third party payers as may be required by the department.
-
Completes any missing information; provides Referring Clinical Staff with request forms that aid in the determination of medical procedure, necessity of treatment, and/or necessary follow up.
-
Refers patients requiring financial assistance to social services and financial counselors.
-
May maintain record of cases performed, including those with resident participation.
-
Will update the DEPOT weekly to reflect information about the case and any issue(s) with scheduling the case.
Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
-
Ability to sit for extended periods of time.
-
Hearing (aid permitted) - must be able to function without use of lip reading.
-
Visual acuity (corrected) - keen for both distant and near objects/individuals (i.e. ability to read small print).
WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Standard office environment.
SKILLS AND ABILITIES:
-
Strong written and verbal communication skills.
-
Familiarity with medical terminology.
Scheduled Weekly Hours:
40
Shift:
Exempt/Non-Exempt:
United States of America (Non-Exempt)
Company:
WVUH West Virginia University Hospitals
Cost Center:
131 WVUH HVI Cardio Non Invasive Lab
Address:
1 Medical Center Drive
Morgantown
West Virginia
Equal Opportunity Employer
West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.
Welcome! We’re excited you’re considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you’ll find other important information about this position.
Performs a variety of administrative and clerical duties to manage surgical scheduling and coordinates any pre-admission testing done or ordered within the department.
MINIMUM QUALIFICATIONS:
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
-
High school graduate or equivalent.
-
State criminal background check and Federal (if applicable), as required for regulated areas.
PREFERRED QUALIFICATIONS:
Experience:
- One (1) year medical office experience with scheduling responsibilities.
CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.
-
Establishes and monitors detailed calendar of each surgeon and uses this information in conjunction with OR schedule in order to proficiently schedule all cases in a timely fashion and provide best time utilization for surgeon. Continuously monitor and review length of specific procedure with specific surgeon to ensure optimal utilization of OR time.
-
If procedures are canceled, pulls future cases/appointments to keep procedure schedule full, requiring careful management and knowledge of internal staff schedules and preferences. Scheduler will be responsible for filling gaps with patients that only require procedure.
-
Assists in scheduling urgent and emergent surgeries.
-
Coordinates and schedules testing needed prior to surgery as may be required by the department.
-
Keeps up to date queue from tests ordered in EPIC by Physicians. Gathers ancillary testing forms received from Physicians when necessary.
-
Communicates information regarding impending surgery to patients and their families, within scope of knowledge of incumbent. Sends patient a letter (copies referring provider), with detailed instructions (required prescriptions if applicable), as well as appointment card.
-
Calls patients with appointment reminders. Intentions are to speak with the patient, and elicit a response on the intent of the patient to keep the appointment. Scheduler serves as a contact for future questions or concerns.
-
Confirms patient procedures within the Suite for Clinical staff.
-
Maintains inventory of patient instructions and educational materials as it relates to ancillary testing.
-
Coordinates patient care with various clinics, pre-admission testing, and staff, within the Clinical Enterprise to accommodate procedure requests.
-
Obtains phone consent and coordinates care for DHHR patients (Department of Health and Human Resources). Will scan legal documents into EPIC System.
-
Arranges for pre-certification with third party payers as may be required by the department.
-
Completes any missing information; provides Referring Clinical Staff with request forms that aid in the determination of medical procedure, necessity of treatment, and/or necessary follow up.
-
Refers patients requiring financial assistance to social services and financial counselors.
-
May maintain record of cases performed, including those with resident participation.
-
Will update the DEPOT weekly to reflect information about the case and any issue(s) with scheduling the case.
Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
-
Ability to sit for extended periods of time.
-
Hearing (aid permitted) - must be able to function without use of lip reading.
-
Visual acuity (corrected) - keen for both distant and near objects/individuals (i.e. ability to read small print).
WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Standard office environment.
SKILLS AND ABILITIES:
-
Strong written and verbal communication skills.
-
Familiarity with medical terminology.
Scheduled Weekly Hours:
40
Shift:
Exempt/Non-Exempt:
United States of America (Non-Exempt)
Company:
WVUH West Virginia University Hospitals
Cost Center:
131 WVUH HVI Cardio Non Invasive Lab
Address:
1 Medical Center Drive
Morgantown
West Virginia
Equal Opportunity Employer
West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.
Medical Scheduler Job Roles in West Virginia
See all Medical Scheduler Jobs in West Virginia
Sign up for free to filter by visa type, set job alerts, and find employers with verified sponsorship history.
Search Medical Scheduler Jobs in West VirginiaMedical Scheduler Jobs in West Virginia: Frequently Asked Questions
Which companies sponsor visas for medical schedulers in West Virginia?
The largest sponsors for medical scheduler roles in West Virginia are integrated health systems. WVU Medicine in Morgantown, Charleston Area Medical Center, and Cabell Huntington Hospital have consistently hired for scheduling and patient access positions. Smaller regional hospitals and multi-specialty physician groups across the Eastern Panhandle and southern coalfield communities also post these roles, though sponsorship activity is heavier at the major academic medical centers.
Which visa types realistically apply to medical scheduler jobs in West Virginia?
Medical scheduler roles are generally administrative rather than specialty-occupation positions, so they don't qualify for H-1B visa, E-3 visa, or H-1B1 visa sponsorship, which require a directly related bachelor's degree in a specialty field. The most realistic pathways for international candidates are F-1 OPT for recent graduates, F-1 CPT during an applicable academic program, J-1 visa for exchange visitors with a designated sponsor, and an employer-sponsored green card through the EB-3 category for skilled or unskilled workers.
How to find medical scheduler visa sponsorship jobs in West Virginia?
Migrate Mate lists West Virginia employers with verified sponsorship history, letting you search specifically for medical scheduler openings at health systems like WVU Medicine and Charleston Area Medical Center. Because sponsorship for administrative healthcare roles often depends on OPT or green card pathways rather than H-1B, filtering by employer type and visa category on Migrate Mate helps you focus on realistic opportunities rather than applying broadly.
Which cities in West Virginia have the most medical scheduler sponsorship jobs?
Morgantown has the highest concentration, driven by WVU Medicine and its network of clinics. Charleston ranks second, anchored by Charleston Area Medical Center and Thomas Health. Huntington is third, centered on Cabell Huntington Hospital and Marshall Health. The Eastern Panhandle cities of Martinsburg and Charles Town have also seen growth in outpatient scheduling roles as health systems expand access closer to the Washington, D.C. metro corridor.
Are there state-specific factors that affect medical scheduler hiring and sponsorship in West Virginia?
West Virginia's federally designated Health Professional Shortage Areas and rural health access priorities push health systems to staff scheduling departments aggressively, which can benefit international candidates on OPT or pursuing EB-3 green cards. WVU's health sciences pipeline in Morgantown also creates a steady flow of candidates familiar with sponsorship processes. Employers participating in West Virginia's telemedicine expansion often need schedulers for virtual-visit coordination, adding another category of openings across the state.
What is the prevailing wage for sponsored medical scheduler jobs in West Virginia?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.