Accounts Receivable Assistant Jobs in USA with Visa Sponsorship
Accounts receivable assistants handle invoice processing, payment tracking, and customer account management, administrative work that typically qualifies for H-1B visa sponsorship when it requires specialized accounting knowledge. Most positions require a bachelor's degree in accounting, finance, or business administration. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsINTRODUCTION
Our client is seeking an experienced Accounts Receivable Manager to oversee accounts receivable operations, ensure timely customer payments, and support effective cash flow management. This individual will be responsible for managing billing, collections, account reconciliations, and reporting while identifying opportunities to improve processes and reduce outstanding balances. The ideal candidate is detail-oriented, analytical, and experienced in leading AR operations while collaborating cross-functionally with internal teams and external customers.
ROLE AND RESPONSIBILITIES
- Accounts Receivable Operations: Oversee the full accounts receivable cycle, including invoicing, billing, payment processing, account reconciliations, and collections.
- Collections Management: Monitor outstanding balances, manage accounts receivable aging, follow up on overdue payments, and resolve payment discrepancies.
- Cash Application & Reconciliation: Ensure accurate application of customer payments, reconcile accounts, and investigate discrepancies or unapplied cash.
- Financial Reporting: Monitor key performance indicators, including accounts receivable aging and Days Sales Outstanding (DSO), and provide regular reporting to leadership.
- Customer Account Management: Maintain customer relationships while resolving billing inquiries, payment disputes, and account discrepancies in a timely manner.
- Team Leadership: Manage, mentor, and develop accounts receivable staff while establishing performance goals and ensuring accuracy and efficiency.
- Cross-Functional Collaboration: Partner with Accounting, Finance, Sales, Customer Service, and other internal teams to resolve account issues and improve payment cycles.
- Process Improvement: Identify opportunities to streamline AR workflows, strengthen internal controls, improve reporting, and implement process efficiencies.
- Month-End Close Support: Assist with month-end and year-end close activities, including account reconciliations, reporting, and maintaining accurate financial records.
- Policies & Procedures: Develop and maintain AR policies, procedures, and controls to support accurate financial reporting and compliance.
BASIC QUALIFICATIONS
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
- 5+ years of experience in accounts receivable, billing, collections, or general accounting.
- Previous experience managing or leading an accounts receivable team.
- Strong understanding of AR processes, cash application, account reconciliations, collections, and aging reports.
- Experience monitoring AR performance metrics and identifying opportunities to improve cash flow.
- Proficiency with ERP and accounting systems, as well as Microsoft Excel.
- Strong analytical, organizational, problem-solving, and communication skills.
- Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment.
PREFERRED QUALIFICATIONS
- Experience in a retail, wholesale, distribution, apparel, or consumer products environment.
- Familiarity with ERP systems such as NetSuite, SAP, Oracle, or Microsoft Dynamics.
- Experience with high-volume transactions, customer deductions, billing disputes, and payment reconciliation.
- Demonstrated success implementing process improvements and strengthening internal controls.
INTRODUCTION
Our client is seeking an experienced Accounts Receivable Manager to oversee accounts receivable operations, ensure timely customer payments, and support effective cash flow management. This individual will be responsible for managing billing, collections, account reconciliations, and reporting while identifying opportunities to improve processes and reduce outstanding balances. The ideal candidate is detail-oriented, analytical, and experienced in leading AR operations while collaborating cross-functionally with internal teams and external customers.
ROLE AND RESPONSIBILITIES
- Accounts Receivable Operations: Oversee the full accounts receivable cycle, including invoicing, billing, payment processing, account reconciliations, and collections.
- Collections Management: Monitor outstanding balances, manage accounts receivable aging, follow up on overdue payments, and resolve payment discrepancies.
- Cash Application & Reconciliation: Ensure accurate application of customer payments, reconcile accounts, and investigate discrepancies or unapplied cash.
- Financial Reporting: Monitor key performance indicators, including accounts receivable aging and Days Sales Outstanding (DSO), and provide regular reporting to leadership.
- Customer Account Management: Maintain customer relationships while resolving billing inquiries, payment disputes, and account discrepancies in a timely manner.
- Team Leadership: Manage, mentor, and develop accounts receivable staff while establishing performance goals and ensuring accuracy and efficiency.
- Cross-Functional Collaboration: Partner with Accounting, Finance, Sales, Customer Service, and other internal teams to resolve account issues and improve payment cycles.
- Process Improvement: Identify opportunities to streamline AR workflows, strengthen internal controls, improve reporting, and implement process efficiencies.
- Month-End Close Support: Assist with month-end and year-end close activities, including account reconciliations, reporting, and maintaining accurate financial records.
- Policies & Procedures: Develop and maintain AR policies, procedures, and controls to support accurate financial reporting and compliance.
BASIC QUALIFICATIONS
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
- 5+ years of experience in accounts receivable, billing, collections, or general accounting.
- Previous experience managing or leading an accounts receivable team.
- Strong understanding of AR processes, cash application, account reconciliations, collections, and aging reports.
- Experience monitoring AR performance metrics and identifying opportunities to improve cash flow.
- Proficiency with ERP and accounting systems, as well as Microsoft Excel.
- Strong analytical, organizational, problem-solving, and communication skills.
- Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment.
PREFERRED QUALIFICATIONS
- Experience in a retail, wholesale, distribution, apparel, or consumer products environment.
- Familiarity with ERP systems such as NetSuite, SAP, Oracle, or Microsoft Dynamics.
- Experience with high-volume transactions, customer deductions, billing disputes, and payment reconciliation.
- Demonstrated success implementing process improvements and strengthening internal controls.
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Get Access To All JobsTips for Finding Visa Sponsorship as an Accounts Receivable Assistant
Target companies with high-volume AR operations
Large manufacturers, healthcare systems, and distribution companies process thousands of invoices monthly. These organizations are more likely to sponsor because they understand the specialized skills required for complex AR management.
Emphasize your accounts receivable software expertise
Experience with SAP, Oracle Financials, QuickBooks Enterprise, or industry-specific AR systems demonstrates specialized knowledge. Mention specific modules you've worked with, like credit management or collections automation.
Highlight experience with complex payment structures
Multi-currency transactions, payment plans, disputed invoices, and contract billing show specialized knowledge beyond basic bookkeeping. These skills differentiate you from general administrative roles.
Look for 'Accounts Receivable Specialist' or 'Senior' titles
These variations often have stronger sponsorship prospects than 'Assistant' roles. The job duties may be identical, but the title suggests higher-level responsibilities that support visa petitions.
Research the company's customer base complexity
B2B companies with enterprise clients, government contracts, or international customers need AR staff who understand complex billing cycles, compliance requirements, and multi-entity payment processing.
Consider healthcare and professional services firms
Medical billing, law firm client accounts, and consulting revenue recognition require specialized AR knowledge. These industries frequently sponsor because they need staff who understand their unique billing requirements.
Frequently Asked Questions
Do accounts receivable assistant positions qualify for H-1B sponsorship?
Yes, when the role requires specialized accounting knowledge and a relevant bachelor's degree. USCIS approved approximately 61% of business operations H-1B visa petitions in recent years. The key is demonstrating that the position requires theoretical and practical knowledge in accounting, finance, or business administration rather than just clerical data entry skills.
What degree do I need for accounts receivable roles that sponsor visas?
Most sponsored AR positions require a bachelor's degree in accounting, finance, business administration, or a closely related field. Some employers accept economics, mathematics, or information systems degrees if combined with relevant AR experience. The degree must directly relate to the specialized knowledge required for complex accounts receivable management.
Which industries are most likely to sponsor accounts receivable assistants?
Healthcare systems, manufacturing companies, professional services firms, and large distributors frequently sponsor AR roles. These industries process complex billing cycles, multi-entity transactions, or regulatory compliance requirements that demand specialized knowledge beyond basic bookkeeping. Government contractors and international businesses also show higher sponsorship rates.
How do I prove my accounts receivable role requires specialized knowledge?
Document your experience with complex AR processes like multi-currency transactions, disputed invoice resolution, contract billing, or industry-specific regulations. Highlight software expertise in enterprise systems like SAP or Oracle. Show involvement in month-end closing, financial reporting, or credit analysis tasks that require accounting knowledge rather than just data entry.
Can I get sponsored as an accounts receivable assistant with only an associate degree?
It's challenging but possible using the 3-for-1 rule where three years of specialized experience substitute for one year of education. You'd typically need 6+ years of progressively responsible AR experience, certifications like CPA or CMA progress, and employers willing to document why your specific knowledge is essential for their complex billing operations.
What is the prevailing wage requirement for sponsored Accounts Receivable Assistant jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
How to find Accounts Receivable Assistant jobs with visa sponsorship?
Use Migrate Mate to search specifically for Accounts Receivable Assistant positions offering visa sponsorship. Focus on manufacturing companies, healthcare organizations, and financial services firms that frequently sponsor H-1B and other work visas for accounting support roles. Filter results by companies with established sponsorship programs and apply directly through their verified job listings for the best results.