Administrative Coordinator Jobs in USA with Visa Sponsorship
Administrative Coordinator roles can qualify for H-1B visa sponsorship when the position requires a bachelor's degree in a directly related field like business administration or public administration. Employers file a Labor Condition Application with DOL before sponsoring, and the annual cap and selection process apply.
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About the Patient's Compensation Fund
The Patient's Compensation Fund (PCF) was created in 1975 to provide an affordable and guaranteed medical malpractice coverage system for the private healthcare providers in the state. The Patient's Compensation Fund is a self-funded state entity, operating independently of the main state budget, and governed by the PCF Oversight Board. The Patient's Compensation Fund provides protection for the healthcare system, keeping costs down, and providing a guaranteed pool of funds to pay those citizens injured from medical malpractice of private care providers.
We are a small agency invested to retain a skilled, productive, engaged, diverse team that we support through training and development, building connections, and supporting a harmonious work life while delivering quality services to the citizens of Louisiana.
About this Position
Incumbent in this position not only makes impactful decisions, maintains confidentiality, and works at an advanced level, but also functions as an Administrative Coordinator 4 Lead by participating in leadership roles in the Unit, exercising independent judgment, performing paraprofessional duties that involve a higher degree of complexity, and on-the-job specialized training. Incumbent serves as a backup to the Records Information Manager to enter the daily deposit into a specialized program specific to the PCF, Prism, which includes appropriate determination for correct allocation and independent judgment to assign checks in the Prism database, and regular communication with the agency Section Heads, supervisors, and their subordinates.
The ideal candidate should possess the following competencies:
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical well-supported conclusions.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.
Solving Problems: The ability to identify root causes, analyze relevant data, and apply practical or innovative solutions to challenges.
Minimum Qualifications
Two years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Duties and Other Information
Job Duties:
- Audits incoming mail for provider and panel checks related to surcharge coverage and filing fees.
- Exercises independent judgment to prevent imaging of original checks and ensures checks are properly processed for deposit.
- Operates high-performance production scanners to image documents for Panel, Surcharge, Credentialing, and W9s using LaserFiche software under strict deadlines.
- Scans documents to preserve content, context, and structure, while coordinating with departments for special handling needs.
- Reviews Panel checks and Medical Review requests without assistance, determining when special handling is necessary.
- Verifies that incoming Panel mail is stamped in compliance with departmental policies.
- Reviews and validates Records Information Manager’s Panel and Surcharge deposit entries, checking for assignment accuracy and deposit details.
- Communicates with Records Information Manager regarding discrepancies or unusual deposit entries in the Prism database.
- Indexes documents and distributes mail accordingly, indicating mail status and initiating W9 handling communication with the Accountant Manager.
- Trains and serves as backup for entering daily deposits into Prism, ensuring deposit verification and compliance with statutory deadlines.
- Serves as backup to the Records Information Manager for certifying and providing requested copies, and sorting/distributing time-sensitive Administrative Mail.
- Acts as backup for Claims and Corvel imaging and quality control, independently verifying scanned document accuracy and completeness.
Position-Specific Details:
Appointment Type: Classified
Career Progression: This position is part of a Career Progression Group and may be filled as an Administrative Coordinator 3 or Administrative Coordinator 4.
Work Schedule: Monday - Friday, Overtime as needed
This position participates in a Career Progression Group (CPG) and may be filled as an Administrative Coordinator 3 or Administrative Coordinator 4 level which will be determined by the qualifications of the candidate selected.
NOTE REGARDING THE ADVERTISED PAY: The actual starting salary depends on the experience of the selected applicant.
HOW TO APPLY: No Civil Service test score is required to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Please identify ALL work experience with each employer on your job application! Resumes WILL NOT be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. Please include all education and work experience in order to be considered, as pay is DOE (dependent upon experience).
For further information about this vacancy contact:
Taylor Colar
Patient's Compensation Fund/Human Resources
PO Box 3718
Baton Rouge, LA 70821
225-342-5200
All prospective new hires will be subject to employment eligibility verification via the federal government’s E-Verify system.
As an Equal Opportunity Employer, PCF is committed to a diverse and inclusive workplace prohibiting discrimination based on any non-merit factor.
PCF is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.
About this Job
About the Patient's Compensation Fund
The Patient's Compensation Fund (PCF) was created in 1975 to provide an affordable and guaranteed medical malpractice coverage system for the private healthcare providers in the state. The Patient's Compensation Fund is a self-funded state entity, operating independently of the main state budget, and governed by the PCF Oversight Board. The Patient's Compensation Fund provides protection for the healthcare system, keeping costs down, and providing a guaranteed pool of funds to pay those citizens injured from medical malpractice of private care providers.
We are a small agency invested to retain a skilled, productive, engaged, diverse team that we support through training and development, building connections, and supporting a harmonious work life while delivering quality services to the citizens of Louisiana.
About this Position
Incumbent in this position not only makes impactful decisions, maintains confidentiality, and works at an advanced level, but also functions as an Administrative Coordinator 4 Lead by participating in leadership roles in the Unit, exercising independent judgment, performing paraprofessional duties that involve a higher degree of complexity, and on-the-job specialized training. Incumbent serves as a backup to the Records Information Manager to enter the daily deposit into a specialized program specific to the PCF, Prism, which includes appropriate determination for correct allocation and independent judgment to assign checks in the Prism database, and regular communication with the agency Section Heads, supervisors, and their subordinates.
The ideal candidate should possess the following competencies:
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical well-supported conclusions.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.
Solving Problems: The ability to identify root causes, analyze relevant data, and apply practical or innovative solutions to challenges.
Minimum Qualifications
Two years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Duties and Other Information
Job Duties:
- Audits incoming mail for provider and panel checks related to surcharge coverage and filing fees.
- Exercises independent judgment to prevent imaging of original checks and ensures checks are properly processed for deposit.
- Operates high-performance production scanners to image documents for Panel, Surcharge, Credentialing, and W9s using LaserFiche software under strict deadlines.
- Scans documents to preserve content, context, and structure, while coordinating with departments for special handling needs.
- Reviews Panel checks and Medical Review requests without assistance, determining when special handling is necessary.
- Verifies that incoming Panel mail is stamped in compliance with departmental policies.
- Reviews and validates Records Information Manager’s Panel and Surcharge deposit entries, checking for assignment accuracy and deposit details.
- Communicates with Records Information Manager regarding discrepancies or unusual deposit entries in the Prism database.
- Indexes documents and distributes mail accordingly, indicating mail status and initiating W9 handling communication with the Accountant Manager.
- Trains and serves as backup for entering daily deposits into Prism, ensuring deposit verification and compliance with statutory deadlines.
- Serves as backup to the Records Information Manager for certifying and providing requested copies, and sorting/distributing time-sensitive Administrative Mail.
- Acts as backup for Claims and Corvel imaging and quality control, independently verifying scanned document accuracy and completeness.
Position-Specific Details:
Appointment Type: Classified
Career Progression: This position is part of a Career Progression Group and may be filled as an Administrative Coordinator 3 or Administrative Coordinator 4.
Work Schedule: Monday - Friday, Overtime as needed
This position participates in a Career Progression Group (CPG) and may be filled as an Administrative Coordinator 3 or Administrative Coordinator 4 level which will be determined by the qualifications of the candidate selected.
NOTE REGARDING THE ADVERTISED PAY: The actual starting salary depends on the experience of the selected applicant.
HOW TO APPLY: No Civil Service test score is required to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Please identify ALL work experience with each employer on your job application! Resumes WILL NOT be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. Please include all education and work experience in order to be considered, as pay is DOE (dependent upon experience).
For further information about this vacancy contact:
Taylor Colar
Patient's Compensation Fund/Human Resources
PO Box 3718
Baton Rouge, LA 70821
225-342-5200
All prospective new hires will be subject to employment eligibility verification via the federal government’s E-Verify system.
As an Equal Opportunity Employer, PCF is committed to a diverse and inclusive workplace prohibiting discrimination based on any non-merit factor.
PCF is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.
See all 313+ Administrative Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Administrative Coordinator roles.
Get Access To All JobsTips for Finding Visa Sponsorship as an Administrative Coordinator
Frame your degree as field-specific
Administrative Coordinator roles only qualify as H-1B specialty occupations when your degree directly relates to the position. A business administration or public administration degree strengthens your case far more than a general liberal arts credential.
Verify employer LCA filing history first
Before applying, check whether a company has filed Labor Condition Applications for administrative roles. Migrate Mate shows verified LCA filing history by employer and role, so you can target companies that have already sponsored this position type.
Use O*NET to match your job description
Pull the O*NET occupation profile for Administrative Coordinator to align your resume's task language with what DOL recognizes for this role. Employers use this same reference when drafting the LCA, so matching terminology reduces RFE risk.
Ask about PERM timelines before accepting offers
If an employer offers a green card path alongside H-1B sponsorship, ask whether they've run PERM labor certifications for administrative roles before. PERM for office-support positions can face recruitment challenges because DOL requires proving no qualified U.S. workers are available.
Target organizations with cap-exempt filing options
Universities, nonprofit research institutions, and government-affiliated entities can file H-1B petitions outside the annual cap and selection process. Administrative Coordinator roles at these employers offer a faster, more predictable path to H-1B status than cap-subject private employers.
Get the LCA prevailing wage right before negotiating
Run the OFLC Wage Search for your target metro area and job title before salary discussions. The LCA legally requires your offered wage to meet or exceed the prevailing wage, so knowing Level I versus Level II thresholds tells you the floor before you negotiate.
Frequently Asked Questions
Can an Administrative Coordinator role qualify for H-1B sponsorship?
It depends on how the position is defined. H-1B requires a specialty occupation, meaning the role must normally require a bachelor's degree in a directly related field. Administrative Coordinator titles vary widely. Roles framed around business administration, operations management, or project coordination with a specific degree requirement are more defensible than general office support positions, which USCIS may not view as specialty occupations.
What degree do I need for an employer to sponsor an Administrative Coordinator visa?
A bachelor's degree in business administration, public administration, management, or a closely related field gives your employer the strongest foundation for an H-1B petition. A general degree in an unrelated field weakens the specialty occupation argument. If your degree field doesn't align closely, relevant post-graduate credentials or a master's degree in a matching discipline can help close the gap.
How do I find employers willing to sponsor an Administrative Coordinator role?
Browse Administrative Coordinator listings on Migrate Mate, which shows employers with verified sponsorship history for this role type. Targeting organizations that have already filed for similar positions saves time and increases your chances of a sponsorship conversation that leads somewhere.
Does the H-1B cap and lottery affect Administrative Coordinator sponsorship?
Yes, unless your employer qualifies for a cap exemption. Most private-sector companies are subject to the annual cap and selection process, which means sponsorship isn't guaranteed even with a valid petition. Employers affiliated with universities, nonprofit research organizations, or government entities can file cap-exempt petitions, making sponsorship timelines more predictable for administrative roles at those organizations.
Can an Administrative Coordinator on OPT or STEM OPT get sponsored for H-1B?
Yes. If you're working as an Administrative Coordinator on F-1 OPT, your employer can file an H-1B petition during the annual registration window. STEM OPT is a 24-month extension available only for roles tied to a STEM-designated degree, so an Administrative Coordinator role on STEM OPT is uncommon unless the position connects clearly to a qualifying technical degree. USCIS reviews the degree-to-role connection closely.
What is the prevailing wage requirement for sponsored Administrative Coordinator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.