Administrative Supervisor Jobs in USA with Visa Sponsorship
Administrative Supervisor roles qualify for H-1B visa sponsorship when the position requires a bachelor's degree in business administration, management, or a related field. Employers file a Labor Condition Application before you can start, and your degree-to-role match is the detail that makes or breaks the specialty occupation case.
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Get Access To All JobsINTRODUCTION
Baystate Health, a nationally recognized leader in healthcare quality and safety, and home to Baystate Mercy Cancer Program is looking for a full-time Administrative Practice Supervisor for their Oncology Practice located in Springfield, MA.
Responsibilities
The Administrative Practice Supervisor plays a critical role in day-to-day operations, staff engagement, and performance management while partnering with leadership to drive improvements in patient experience, operational efficiency, and revenue performance. Responsible for leading administrative staff, optimizing workflows, and ensuring exceptional service for patients, providers, and team members.
Key Responsibilities
Leadership & Collaboration
- Foster a welcoming, professional, and inclusive environment for patients, staff, and vendors
- Collaborate with the Manager, Medical Director, and leadership on operational initiatives
- Participate in departmental and organizational committees (Operations, PI, Redesign, etc.)
- Provide and receive constructive feedback to support team development
- Advocate for staff and support a positive, team-oriented culture
Staff Supervision & Engagement
- Supervise administrative staff and manage daily operations
- Develop and maintain effective work schedules and assignments
- Conduct annual performance evaluations
- Address employee concerns and escalate complex issues as needed
- Lead staff meetings and communicate updates on policies and procedures
Hiring & Onboarding
- Partner with Talent Acquisition to recruit, interview, and hire staff
- Support job postings and workforce planning
- Ensure effective onboarding, training, and orientation for new hires
- Educate staff on process changes and ensure ongoing competency
Operations & Systems Management
- Develop and improve office systems, workflows, and processes
- Serve as a “superuser” for scheduling, billing, insurance verification, and EHR systems
- Train staff and ensure efficient use of office tools and technology
- Step in to support operations during staffing shortages
Medical Records Oversight
- Ensure compliance with medical records policies and procedures
- Oversee scanning and documentation in the EMR
- Manage requests for medical information in accordance with HIM policies
- Coordinate audit requests (e.g., HEDIS)
Revenue Cycle & Financial Oversight
- Supervise charge entry, billing, co-pay collection, and insurance verification
- Monitor and improve revenue cycle processes
- Address patient billing concerns
- Utilize reporting data to identify trends and drive revenue improvements
Human Resources & Performance Management
- Ensure adherence to organizational policies and standards
- Maintain documentation of employee relations issues
- Support conflict resolution in partnership with HR and leadership
- Participate in performance improvement and corrective action processes
- Promote accountability and equitable workplace practices
Budget & Resource Management
- Monitor supply budgets and analyze variances
- Recommend solutions to stay within budget
- Assist with budget planning and forecasting
Scheduling & Timekeeping
- Manage staff schedules and ensure appropriate coverage
- Oversee timekeeping and approve time-off requests
- Maintain provider schedules and templates to optimize patient access
- Collaborate with contact center teams on scheduling workflows
Customer Experience
- Ensure high-quality service across all patient and staff interactions
- Respond to complaints and resolve operational issues promptly
QUALIFICATIONS
- High School diploma or GED
- At least 2-3 years of supervisory experience in a medical office setting
- At least 3 years of healthcare practice experience
- Excellent interpersonal/communication skills
- Experience with building physician schedules, preferred
SCHEDULE
- Full-time, 40 hours a week, Monday through Friday
LOCATION
- 271 Carew Street, Springfield, MA
Education
High School Diploma (Required)
Certifications
Compensation
Note: The compensation range(s) in the table below represent the base salaries for all positions at a given grade across the health system. Typically, a new hire can expect a starting salary somewhere in the lower part of the range. Actual salaries may vary by position and will be determined based on the candidate's relevant experience. No employee will be paid below the minimum of the range. Pay ranges are listed as hourly for non-exempt employees and based on assumed full time commitment for exempt employees.
Minimum – Midpoint – Maximum
$60,944.00 – $70,054.00 – $82,846.00
Equal Employment Opportunity Employer
Baystate Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, genetic information, disability, or protected veteran status.
INTRODUCTION
Baystate Health, a nationally recognized leader in healthcare quality and safety, and home to Baystate Mercy Cancer Program is looking for a full-time Administrative Practice Supervisor for their Oncology Practice located in Springfield, MA.
Responsibilities
The Administrative Practice Supervisor plays a critical role in day-to-day operations, staff engagement, and performance management while partnering with leadership to drive improvements in patient experience, operational efficiency, and revenue performance. Responsible for leading administrative staff, optimizing workflows, and ensuring exceptional service for patients, providers, and team members.
Key Responsibilities
Leadership & Collaboration
- Foster a welcoming, professional, and inclusive environment for patients, staff, and vendors
- Collaborate with the Manager, Medical Director, and leadership on operational initiatives
- Participate in departmental and organizational committees (Operations, PI, Redesign, etc.)
- Provide and receive constructive feedback to support team development
- Advocate for staff and support a positive, team-oriented culture
Staff Supervision & Engagement
- Supervise administrative staff and manage daily operations
- Develop and maintain effective work schedules and assignments
- Conduct annual performance evaluations
- Address employee concerns and escalate complex issues as needed
- Lead staff meetings and communicate updates on policies and procedures
Hiring & Onboarding
- Partner with Talent Acquisition to recruit, interview, and hire staff
- Support job postings and workforce planning
- Ensure effective onboarding, training, and orientation for new hires
- Educate staff on process changes and ensure ongoing competency
Operations & Systems Management
- Develop and improve office systems, workflows, and processes
- Serve as a “superuser” for scheduling, billing, insurance verification, and EHR systems
- Train staff and ensure efficient use of office tools and technology
- Step in to support operations during staffing shortages
Medical Records Oversight
- Ensure compliance with medical records policies and procedures
- Oversee scanning and documentation in the EMR
- Manage requests for medical information in accordance with HIM policies
- Coordinate audit requests (e.g., HEDIS)
Revenue Cycle & Financial Oversight
- Supervise charge entry, billing, co-pay collection, and insurance verification
- Monitor and improve revenue cycle processes
- Address patient billing concerns
- Utilize reporting data to identify trends and drive revenue improvements
Human Resources & Performance Management
- Ensure adherence to organizational policies and standards
- Maintain documentation of employee relations issues
- Support conflict resolution in partnership with HR and leadership
- Participate in performance improvement and corrective action processes
- Promote accountability and equitable workplace practices
Budget & Resource Management
- Monitor supply budgets and analyze variances
- Recommend solutions to stay within budget
- Assist with budget planning and forecasting
Scheduling & Timekeeping
- Manage staff schedules and ensure appropriate coverage
- Oversee timekeeping and approve time-off requests
- Maintain provider schedules and templates to optimize patient access
- Collaborate with contact center teams on scheduling workflows
Customer Experience
- Ensure high-quality service across all patient and staff interactions
- Respond to complaints and resolve operational issues promptly
QUALIFICATIONS
- High School diploma or GED
- At least 2-3 years of supervisory experience in a medical office setting
- At least 3 years of healthcare practice experience
- Excellent interpersonal/communication skills
- Experience with building physician schedules, preferred
SCHEDULE
- Full-time, 40 hours a week, Monday through Friday
LOCATION
- 271 Carew Street, Springfield, MA
Education
High School Diploma (Required)
Certifications
Compensation
Note: The compensation range(s) in the table below represent the base salaries for all positions at a given grade across the health system. Typically, a new hire can expect a starting salary somewhere in the lower part of the range. Actual salaries may vary by position and will be determined based on the candidate's relevant experience. No employee will be paid below the minimum of the range. Pay ranges are listed as hourly for non-exempt employees and based on assumed full time commitment for exempt employees.
Minimum – Midpoint – Maximum
$60,944.00 – $70,054.00 – $82,846.00
Equal Employment Opportunity Employer
Baystate Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, genetic information, disability, or protected veteran status.
See all 53+ Administrative Supervisor Jobs
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Get Access To All JobsTips for Finding Administrative Supervisor Jobs
Verify your degree meets specialty occupation
Administrative Supervisor roles face more scrutiny on specialty occupation than engineering or IT roles do. Pull your official transcripts and confirm your degree field maps directly to management, organizational leadership, or business administration before any employer files your LCA.
Search employers with active LCA filing history
Use Migrate Mate to find employers who have already filed Labor Condition Applications for administrative roles. Prior LCA activity signals an established sponsorship process, which shortens your timeline and reduces the risk of an employer backing out mid-filing.
Target mid-size firms over large corporations
Large corporations often route Administrative Supervisor hiring through internal HR with long approval chains that slow sponsorship decisions. Mid-size companies with 50 to 500 employees frequently have faster authorization paths and decision-makers who can commit to sponsorship during the offer stage.
Request the LCA wage level before accepting an offer
DOL certifies LCAs at four wage levels, and your employer must pay at least the prevailing wage for your level and location. Ask which wage level they intend to use and cross-check it against the OFLC Wage Search tool before you sign anything.
Prepare a duty-specific job description for USCIS
Generic titles like Administrative Supervisor can trigger a Request for Evidence from USCIS because the role isn't automatically recognized as a specialty occupation. Work with your employer to document that the position requires specialized knowledge and a directly related bachelor's degree, not just managerial experience.
Use O*NET to anchor your specialty occupation argument
O*NET lists the education and knowledge requirements for Administrative Supervisor roles in detail. Print the relevant occupation profile and give it to your employer's immigration attorney. It strengthens the specialty occupation argument by showing the government's own database classifies the role as degree-requiring.
Frequently Asked Questions
Does an Administrative Supervisor role qualify as a specialty occupation for H-1B purposes?
It can, but it isn't automatic. USCIS requires that the position normally requires at least a bachelor's degree in a directly related field. Administrative Supervisor roles must be framed around specialized functions, such as operations management or business process oversight, rather than general supervision. A well-drafted job description that ties duties to a specific degree field is what gets this category approved.
Which visa types are realistic for a foreign national seeking Administrative Supervisor sponsorship?
H-1B is the primary option if the role qualifies as a specialty occupation. TN visa is available to Canadian and Mexican nationals if the position fits a USMCA-listed profession, though Administrative Supervisor doesn't appear on that list as a standalone category. For permanent residence, EB-2 or EB-3 through PERM labor certification is the standard pathway once you have an employer willing to sponsor a green card.
What degree does an employer typically require for H-1B sponsorship in this role?
A bachelor's degree in business administration, management, public administration, or a closely related field is what most employers list on the LCA. Degrees in unrelated fields create complications because USCIS may argue the position doesn't require a specific body of theoretical knowledge. If your degree is in a different discipline, your employer needs to demonstrate through the job duties that only your degree field would satisfy the role's requirements.
How do I find Administrative Supervisor jobs where the employer already sponsors visas?
Browse Migrate Mate to find Administrative Supervisor roles at employers with verified sponsorship history. Filtering by employers who have already filed for similar roles saves you from applying to companies that have never navigated the LCA or I-129 process, which is where most sponsorship deals fall apart.
Can an employer sponsor an Administrative Supervisor for a green card, and how long does that take?
Yes. Most employers use the PERM labor certification process through DOL, which requires demonstrating no qualified U.S. workers are available. PERM preparation and DOL review typically takes 12 to 18 months before you even file the I-140 petition with USCIS. Total timeline to a green card varies significantly depending on your country of birth, since per-country backlogs apply under EB-2 and EB-3 categories.
What is the prevailing wage requirement for sponsored Administrative Supervisor jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.